Twelve College Exchange

Wesleyan University participates in a cooperative program for residential student exchange with the following colleges:
 

• Amherst
• Bowdoin
• Connecticut
• Dartmouth
• Mount Holyoke
• Smith
• Trinity
• Vassar
• Wellesley
• Wheaton
• Williams

Programs associated with the Twelve College Exchange are the National Theater Institute in Waterford, Connecticut, sponsored by Connecticut College and the Williams-Mystic Seaport Program in American Maritime Studies in Mystic, Connecticut, sponsored by Williams College.

The Exchange is open to a limited number of students and gives preference to members of the junior class. Students are not eligible to participate in their first year. Some host institutions exclude participation of sophomores as well. A Wesleyan student participating in the exchange program is expected to abide by the rules and regulations of the host institution. Normally, students participating in the program may not transfer to the host institution at the end of their stay.

Catalogs of the participating colleges are available in the Dean's Office. Students interested in the program should be aware of the following deadlines and procedures when applying:

Leaving on the Exchange Program

Application Deadlines

February 1 - deadline for applying for either or both semesters of the subsequent academic year,. However, applications will be considered as long as space is available at the desired institution.

Application Procedure

1. A full-time undergraduate Wesleyan student who is in good academic standing may apply to one of the member colleges of the Exchange program by completing the required application forms.
2. A student may apply to only one school at a time, but may apply to a second school if rejected by the first.
3. The application form to the Exchange school must be completed and copied (one form is retained at Wesleyan, the other is mailed to the host school).
4. Completed forms should be submitted to the Dean's Office, North College. Please do not mail them to the Exchange school.

Course Selection

Students admitted to the Twelve College Exchange Program are asked to review their proposed plan of study with their faculty adviser before leaving Wesleyan. It is expected that students will select courses appropriate to their program or major and enroll in a full-time course load at the host institution. Any problems involving enrollment and course selection should be communicated immediately to the student's major or program adviser and to the Dean's Office at Wesleyan.

Credit Transferral

Students participating in the Exchange do not need to apply to transfer credit from the host school. Participation in the Twelve College Exchange Program is considered to be equivalent to non-residence study at Wesleyan but courses are coded for general education equivelancy. The grades and the credits earned at the host school will be posted automatically to the student's Wesleyan transcript. The grade earned, including any plus (+) or minus (-) distinctions, will appear on the Wesleyan transcript.

Financial Aid

Financial aid students may apply their Wesleyan assistance, with the exception of workstudy, toward expenses at the host college. Workstudy funds may be replaced with additional loan funds. Students should consult Wesleyan's Financial Aid Office about all alternate arrangements before leaving on the Exchange program, as it is the student's responsibility to complete any loan negotiations before leaving the Wesleyan campus.

Good Standing

All applicants to the Twelve College Exchange Program are expected to be in good academic standing. Students who, after their acceptance into the program, fail to remain in good standing may have their admission cancelled.

While on Exchange at another institution, a Wesleyan student is expected to meet the academic standards and abide by the regulations of the host college.

Housing

Students admitted to the Twelve College Exchange Program will receive information about housing arrangements directly from the host college prior to enrollment. Exchange students are expected to reside on the campus of the host school and abide by the school's housing regulations.

Registration

Students admitted to the Twelve College Exchange Program will receive information about registration deadlines and procedures directly from the host college. Wesleyan students on the Exchange are expected to enroll in a full-time program which is appropriate to their proposed plan of study or major.

Ampersand Courses

Although they may call them by a different name, most schools offer the equivalent of Wesleyan's "ampersand," multiple-term courses. If you are on Exchange for only one semester, be careful to check that you are not enrolling in a multiple-term course.

Tuition Payment and Fees

All tuition and fees are paid directly to the host college; no fees are paid to Wesleyan University. A non-refundable Twelve College Exchange fee is payable to the host school upon admission to the program. Details concerning tuition and fee amounts will be provided by the host institution following admission to the program.

Returning to Wesleyan

Deadlines to Remember

Students participating in the Twelve College Exchange Program are expected to remain familiar with Wesleyan's calendar of procedures and deadlines when planning their return to Wesleyan. The University Calendar should be retained as a reminder of important events.

Financial Aid

Since financial aid is transferable to any of the eleven other member colleges of the Exchange program, students returning to Wesleyan following either one or two semesters of the program should be in contact with Wesleyan's Financial Aid Office for information concerning application procedures and deadlines for the semester in which they plan to return.

Work study students should inform the Financial Aid Office of their intention to resume work study benefits.

Grades

All grades earned while on Exchange, including grades with plus (+) or minus (-) distinctions, will be recorded on the official academic record at Wesleyan. The grades will also be incorporated into the Wesleyan cumulative average and credit calculation. The host college will mail the Exchange student's transcript directly to the Dean's Office at Wesleyan. Following receipt of the transcript, a student returning from the Exchange program will be asked to sign a Transcript Verification Form to acknowledge the accuracy and completeness of the Exchange transcript. Once the Transcript Verification Form has been signed, the grades will be posted to the student's permanent record.

Housing

A student returning from Exchange will be assigned a room by the Office of Residential Life, unless the student has made arrangements, in writing, for in absentia participation in the housing lottery through designation of a proxy.

Room keys are available to students returning from Exchange on the first day of In-Semester Registration.

In-Semester Registration

Students returning to Wesleyan from the Twelve College Exchange Program participate in In-Semester registration at the beginning of the semester. They may not preregister during the prior term.

An up-to-date Course Book and University Calendar will be mailed to students on Exchange prior to their return.

Tuition and Fees

Students on the Exchange program are expected to verify their intention to return by mailing their tuition deposit to the Office of Student Accounts.

Detailed information concerning tuition and fees can be obtained by contacting the Office of Student Accounts directly.