PURPOSE: Wire transfer procedures should be consulted for invoices that need to be paid in foreign currency. All other payments should be made through the Accounts Payable voucher process unless the invoice specifically calls for payment by wire transfer.

PROCEDURE: Please complete the following form in order to process the wire transfer. The information can be obtained from the invoice or by a phone call to the company to be paid requesting wire transfer instructions. All categories in bold are mandatory and the wire will not be completed if any of this information is omitted.

BENEFICIARY BANK INFORMATION

Name of Bank to Credit:

Bank’s Address:

Branch (if applicable):

ABA# (mandatory if beneficiary bank is domestic):

Sort Code (if applicable):

Swift Code (if applicable):

BENEFICIARY ACCOUNT INFORMATION

Beneficiary Account Number:

Beneficiary Account Name:

Reference:

PAYMENT INFORMATION ***

Type of Currency***:

Amount (in foreign currency – bank will translate):

FRS Account Number to be Charged:

Description to be used in Journal Entry:

AUTHORIZATIONS

Prepared By (Name and extension):

Approved By (Signature req’d–if emailed, signature can follow on the invoice):

This information, along with the original invoice and proper approvals, should be forwarded to Valerie Nye in the Controller’s Office. It can be emailed, however, the wire will not be completed until the original invoice is received and approved. The wire will be processed within one week of receipt in the Controller’s Office and a confirmation copy will be forwarded to the person requesting the wire. The confirmation will indicate the exchange rate and corresponding US dollar equivalent on the date of the wire.

Please contact Valerie Nye at x3192 or vnye@wesleyan.edu if there are any questions.

***All International Payments must be made in the corresponding international currency. If US dollars are to be sent internationally, you must provide a CHIPS code for a New York bank associated with the international beneficiary bank. This information can be obtained from the beneficiary bank.