student employment

FREQUENTLY ASKED QUESTIONS

  • How does Work-Study work?
    • Federal Work-Study is a campus-based employment program that is subsidized by federal funds. Students that are eligible are allocated a specific amount of work-study that they can earn and apply to the cost of their education. As a work-study student, 50% of your wages are paid by these federal funds. So, for example, if you were paid $9.00/hour, your employer would be responsible for $4.50/hour and the federal government would pay the remaining $4.50/hours up until you exhaust your work-study allotment. As you can see, as an employer, it is beneficial to hire students with work-study eligibility. 

  • What is Term-Time Employment?
    • Term-Time is a campus-based employment program that operates exactly the same as Federal Work-Study, but with institutional funding. Term-Time employment is awarded to students that are not eligible for federal funds for a various reasons (e.g. international students).

  • How do I know if I have work-study eligibility?
    • Work-study (and Term-Time employment) are need-based funds that are components of a student's financial aid award. Work-study will appear on a student's award letter as "Federal Work Study". Term-Time employment will appear as "Wesleyan Term-Time Employment". Students can view their financial aid award on SIMON, which can be accessed through their electronic portfolio.

  • How do I find a job?
    • For more information on how to find a job, click here.

  • How many hours do I have to work?
    • Students typically work 8-10 hours per week to meet their allotment. The maximum a student can work during one week is 15 hours.

  • What if I don't earn all of my work-study allotment?
    • It is students responsibility to earn their designated allotment as a component of their financial aid awards. Ultimately, students are responsible for all charges to their student account. In the event that you do not earn all of your allotment or you choose not to work, you will still be responsible for all charges to your student account not covered by other forms of financial aid or your family contribution. It is important that students monitor their earnings and their student account balance closely to determine if their will be a shortfall. If you do not earn your entire allotment, it cannot be rolled over into the next semester, nor will your student account be charged for the unused balance of this allotment.  

  • What happens if I exceed my work-study allotment?
    • As stated in the question above ("How does Work-Study work?"), employers pay 50% of a work-study eligible student's wages up to their allotment. Once a student exceeds their allotment for the semester, the employer will be responsible for 100% of the student's wages for that semester. So, for example, a student has a $2,750 allotment ($1,375 each semester) and they exceed their allotment in November of the first semester. For the rest of November and the month of December (until the end of the first semester), the employer would be responsible for 100% of the student's wages. When the second semester begins, the employer will be paying 50% of the wages again because the student's $1,375 spring allotment can now be drawn against.  For this reason, it is important that students and employers are aware of a student's work-study balance. Some employers may not be able to afford to keep a student employed once their allotment is earned.

  • Do my earnings go directly toward my student account?
    • No. You will be paid directly for the work you do. If you choose not to apply these earnings toward your student account, you may need to come up with some other means by which to cover any outstanding balance on your student account (e.g. loans, increasing parental contribution).  

  • Do hours worked during school vacations/breaks count toward my allotment?
    • Yes, all hours worked during the academic year will draw against your work-study allotment. This includes Fall break, Thanksgiving break, Intersession and Spring break. Hours earned during Intersession/Winter Break would draw from a student's spring allotment (i.e. the fall semester ends on the last day of exams during the fall semester). Earnings following the last day of exams in the spring semester would not draw from a student's spring allotment, since this date signifies the end of the academic year.  

  • Can I have more than one job?
    • Yes, you can have multiple jobs. It is important to know that with any job that you have on-campus (or off-campus with our Community Service partners), all of your earnings will draw against your allotment. It is also important that your employers know that you have multiple jobs. By doing so, they will be able to better monitor your hours and work-study eligibility.

  • Can I use all of my work-study allotment in one semester?
    • No. Your allotment is divided evenly into a fall and spring allotment. For example, if you have $2750 in work-study for an academic year, your fall allotment will be $1375 and your spring allotment will be $1375. If you earned more than $1375 in the fall, the earnings would not draw against your spring allotment. Once you have reached your total allotment for a given semester (in this case $1375), you are no longer eligible for the 50/50 wage earning split. Using the same example ($2750 allocation for the year), if you do not earn any of your fall allotment, the $1375 would not roll over into your spring allotment.

  • Do I report my work-study earnings on my tax return?
    • You will receive a W2 form from Wesleyan at the end of the calendar year.  Use this form to report your earnings on your tax return. 

  • Will my work-study earnings affect future financial aid awards?
    • No.  Even though you report earnings on your financial aid applications it will not affect your eligibility for financial aid.

  • If I choose not work or if I don't earn my entire allocation, will this affect my eligibility for work-study in the future?
    • No, a student's eligibility for work-study funding is done annually without consideration of the amount the student has earned in the past or if they've chosen to work at all.