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Commitment Accounting Changes
A new web form for
Commitment Accounting Changes
is now available through your Employee Portfolio. This form should be used
if you need to request a change to the account or object code for a
position. You will receive email confirmation of the successful submission
of the form and notification when the change has been processed. For a
detailed explanation of how the form works please see the
Commitment
Accounting Form Training Guide. If you have any questions about using this
form please contact Chris Andrews at
candrews01@wesleyan.edu or
x3153.
Earnings Redistribution
Request
A new web form for
Earnings Redistribution Requests
is available through your
Employee
Portfolio under the "Forms" section. This
form should be used to request a redistribution of earnings that have posted
to the financial system, either to correct position information or
accounting information tied to the earnings. This form has replace the
“Personnel Compensation Redistribution Request Form.”
This new form
provides many benefits including improved communication, built-in
workflow and approvals, and automated transactions. Once a request has been
successfully submitted, the user will receive an email confirmation of the
submission. On the back-end, the form will be routed to the correct
department (Grant and/or Financial Planning Office) to obtain the necessary
approvals. Once approved, the redistribution will be processed
automatically and the user will receive notification.
A detailed
explanation of the form and a training guide is available
here. If you have
any questions about using this form please contact Chris Andrews at
candrews01@wesleyan.edu or
x3153.
Centralizing
Staff Vacancy Salary and Benefits Savings Policy
Effective July 1, 2008, all departmental salary/benefits from staff
vacancies will be centralized. This new approach provides two benefits:
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Establishes a mechanism to identify campus-wide ongoing budget savings.
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Creates equity across departments regarding how vacancy savings are used
including additional pay amounts.
Upon notice of termination, the Financial Planning Office will reduce
budgets on a one-time basis by removing salary and associated benefit
dollars from departmental budgets based on final employment dates and
vacation payouts. These transfers will be done monthly. Departments cannot
spend any of these savings without Vice President for Finance and
Administration, Human Resources, and Financial Planning approvals.
It is expected that most vacancies will not require backfill. However, in
limited circumstances, if the department determines that it needs backfill
resulting from the vacancy, it can request approval to either hire a temp or
provide additional pay/hours to existing staff. In these cases, please fill
out the “Request Form for Temporary Help or Additional Pay/Hours due to
Vacancy,” obtain fiscal manager approval, and submit to Julia Hicks in Human
Resources. Using this information, Human Resources will assess needs and
determine the level of temp skills or additional pay/hours required. If
approved, funds will be transferred to the appropriate account/position.
Under no circumstance will the approved amount exceed the vacancy savings
net of vacation payouts. The President will receive monthly reports on
staff vacancies and approved temps/additional pay.
Please contact Julia Hicks, x4860,
jhicks@wesleyan.edu or Sun Chyung, x2249,
schyung@wesleyan.edu if you have
any questions.
Request Form for Temporary Help or Additional Pay/Hours Due to Vacancy
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