Position Management Overview

Wesleyan University uses full position management for all employees, including temporary and student employees.  This means that all payments through the payroll system must be assigned a position number.  All position numbers are 5-digit numbers. 

All regular employees have a unique position number for their regular compensation.  However special compensation (like overtime, shift differentials, clothing allowances, etc.) requires a special position number to be attached to the payment request. These positions may be assigned to multiple employees.

Positions for student and temporary employees can also have multiple people in them with the same position number if the title and account number for all those being paid from the position are the same.  The position number must be used to report hours for students and temps.

In most cases a position will already exist. Documentation below describes how to look up position numbers for different types of employees. If an account number changes, a new position needs to be created because no one has previously occupied it or a change in the information attached to a position must be made, a standard form must be completed and submitted.  New positions and changes on positions usually take 2 to 3 business days.  The links below will take you to the information or the form indicated.  If you need further information, contacts are listed below the links.

Using position management
List of Request forms