Centralizing Staff Vacancy Salary and Benefits Savings Policy
Effective July 1, 2008, all departmental salary/benefits from staff vacancies will be centralized.  This new approach provides two benefits:

• Establishes a mechanism to identify campus-wide ongoing budget savings.

• Creates equity across departments regarding how vacancy savings are used including additional pay amounts.

Upon notice of termination, the Financial Planning Office will reduce budgets on a one-time basis by removing salary and associated benefit dollars from departmental budgets based on final employment dates and vacation payouts.  These transfers will be done monthly.  Departments cannot spend any of these savings without Vice President for Finance and Administration, Human Resources, and Financial Planning approvals. 

It is expected that most vacancies will not require backfill.  However, in limited circumstances, if the department determines that it needs backfill resulting from the vacancy, it can request approval to either hire a temp or provide additional pay/hours to existing staff. In these cases, please fill out the Request Form for Temporary Help or Additional Pay/Hours due to Vacancy, obtain fiscal manager approval, and submit to Julia Hicks in Human Resources.  Using this information, Human Resources will assess needs and determine the level of temp skills or additional pay/hours required.  If approved, funds will be transferred to the appropriate account/position.  Under no circumstance will the approved amount exceed the vacancy savings net of vacation payouts.  The President will receive monthly reports on staff vacancies and approved temps/additional pay.

Please contact Julia Hicks, x4860, jhicks@wesleyan.edu or Sun Chyung, x2249, schyung@wesleyan.edu if you have any questions.

Request Form for Temporary Help or Additional Pay/Hours Due to Vacancy