Centralizing Staff Vacancy Salary and Benefits Savings Policy
Effective July 1, 2008, all departmental salary/benefits from staff
vacancies will be centralized. This new approach provides two benefits:
Upon notice of termination, the Financial Planning Office will reduce
budgets on a one-time basis by removing salary and associated benefit
dollars from departmental budgets based on final employment dates and
vacation payouts. These transfers will be done monthly. Departments cannot
spend any of these savings without Vice President for Finance and
Administration, Human Resources, and Financial Planning approvals.
It is expected that most vacancies will not require backfill. However, in
limited circumstances, if the department determines that it needs backfill
resulting from the vacancy, it can request approval to either hire a temp or
provide additional pay/hours to existing staff. In these cases, please fill
out the Request Form for Temporary Help or Additional Pay/Hours due to
Vacancy, obtain fiscal manager approval, and submit to Julia Hicks in Human
Resources. Using this information, Human Resources will assess needs and
determine the level of temp skills or additional pay/hours required. If
approved, funds will be transferred to the appropriate account/position.
Under no circumstance will the approved amount exceed the vacancy savings
net of vacation payouts. The President will receive monthly reports on
staff vacancies and approved temps/additional pay.
Please contact Julia Hicks, x4860,
or Sun Chyung, x2249,
if you have any questions.
Request Form for Temporary Help or Additional Pay/Hours Due to Vacancy