following are general guidelines for preparing budgets.
A budget may include items such as salaries, benefits, materials and
supplies, travel, publications, consulting, equipment, subcontracts, and
indirect (facilities and administration) costs.
The following is a further description of generally used budget
When developing a multi-year budget, faculty should
estimate a 4% increase for fiscal year 2015 and a 4% increase for each year
All other Personnel Salaries:
Salaries – Summer
members are paid on an academic year (i.e., nine month) basis.
Summer salary per month is equal to one-ninth of the academic year
one month of Summer salary for a faculty member earning $63,000 equals
note that NSF restricts total Summer salary to 2/9ths of academic year
salary (i.e., they pay a maximum of two months of Summer salary.)
Most undergraduate students
should be paid hourly on a weekly basis. Students must be paid
for the actual number of hours worked and they must be paid an hourly
wage that meets the minimum wage.
If a student qualifies as a work study student then the proposal budget
should only include 50% of the total salary amount.
Please estimate a
% increase for fiscal year 2015 and a 4% increase for each year
Under special circumstances, a student may receive a
fellowship stipend as a lump-sum payment. A fellowship stipend is an
amount paid for the benefit of a student to aid in the pursuit of study or
Please note that only hourly wages are eligible for
federal work study, term time or summer employment match. Fellowship
stipends are ineligible for any match.
17.65% (7.65% for FICA and 10% for
36.3% (Effective as of 7/1/13)
Modified Total Direct Costs
consumable item regardless of cost, any item having an acquisition unit cost of
less than $5,000, or any item having an anticipated life expectancy of less than
one year, is considered a supply item.
Examples of such items include chemicals and glassware.
A reasonable amount should be budgeted for these items; it is not
necessary to breakdown the cost of each item, but general categories should be
listed (e.g., glassware, chemicals).
This includes lab consumables and other non-equipment type items.
Please note that office supplies are unallowable as they are part of our
indirect cost rate.
trips to professional conferences, or invited talks.
Includes transportation costs, lodging, meals, and fees for conferences.
Each trip should be budgeted separately.
proposals for projects that involve the use of vertebrate animals must
include funds to pay costs of animal maintenance by Wesleyan’s Animal
Facility consistent with levels established by the Institution and its
Animal Users Committee. In addition please note that in the event that the
grant is funded but with a reduced budget, the funds for animal care should
not be reduced disproportionately without the specific approval of the Dean
of Natural Sciences and Mathematics and Academic Affairs.
must be approved by the sponsoring agency in many instances.
The fee and travel expenses should be included in the budget.
In almost all cases, the consultant will not be someone who is
currently an employee of the University.
potential subcontractor must provide a budget (including start/end dates),
a Letter of Intent, and a Statement of Work to Foundation and Corporate
If the primary grantor is a Federal or State agency, then additional
certifications will be required.
indirect costs are only charged on the first $25,000 of the
may include publications and equipment maintenance.
Direct Costs (Not Subject to Indirect Cost)
consists of items costing $5,000 or more with a useful life of at least one
will often be necessary for equipment purchases.
General purpose equipment (office equipment) is not allowable under
Federal and State government grants.
and Administration (F & A) Costs are reimbursement to the University for
items such as laboratory and office space, utilities, administrative
services (accounting, human resources, sponsored research office,
departmental assistants, etc.), custodial services, building and grounds,
and library and computer center support.
Indirect cost charges encompass all those costs which are necessary
to a research effort, but which cannot be charged directly due to the nature
of the cost.
cost percentages are calculated every 3 years based on methodology specified
by the Federal government.
These costs are audited, and the Federal government approves the
approved F&A rate for the period 7/1/11 to 6/30/14 is 64.1% of Modified
Total Direct Costs (MTDC).
In other words, the sum of all direct costs less equipment, rental
costs of off-site facilities and subcontract amounts in excess of $25,000.
more than 50% of the grant activities are to be performed off-campus, then
the off-campus rate will apply to the entire grant.
The off-campus rate for the period
7/1/11 to 6/30/14 is 24.2% of MTDC.
Please refer to the
Determination of On and Off Campus F&A Rates policy for more information.