The following outlines procedures for reservation and payment of rental vehicles required for business travel at the Middletown, CT Enterprise branch on Washington Avenue.  The JPMorgan PCARD is the preferred method of payment.

INITIAL PAYMENT SET-UP (OPTIONAL)

Travelers may set up a Driver Profile by faxing a completed Driver Profile Form to Enterprise Local Account Manager, in the Windsor Locks office to Rui Pires:  Fax 860-760-2031

Enterprise requires a clear photocopy of the front and back of the credit card and front copy of the cardholder’s valid driver’s license. Once this information is initially provided to Enterprise, simply refer to your Driver Profile when making future reservations for University travel. 

Benefits of setting up a Driver Profile:

·         Cardholders do not have to go to the Middletown Enterprise office to reserve or pay for rental vehicle for subsequent reservations.

·         Middletown Enterprise will drop off rental vehicles on campus without requiring cardholder to be present. Authorized signers identified on the Driver Profile Form can sign for rental vehicle.

Note:  Cardholders should contact the Enterprise Local Account Manager if your PCARD account information changes.

RESERVATION PROCEDURE

1.        Call the Middletown Enterprise Rent-A-Car location and identify yourself as a Wesleyan employee to obtain Wesleyan’s corporate rate and provide reservation detail.

2.       For payment, refer Enterprise representative to the Driver Profile or provide your PCARD.

3.       Decline additional insurance coverage on the vehicle when paying by PCARD.

4.       Obtain a final itemized invoice

5.        Retain invoice and submit with monthly PCARD statement as documentation of charge. 

6.      PCARD payments to Enterprise will default to the department expense account number tied to the PCARD.  If a charge needs to be billed to a different department account number, the cardholder must reallocate charges through the JP Morgan SDOL system or though an ELF Entry.   

Enterprise Contacts

Rui A. Pires
Local Account Manager
8 Ella Grasso Turnpike
Winsor Locks, CT 06096
Rui.A.Pires@erac.com
Phone: (860) 854-6300
Fax: (860) 760-2031

Middletown Enterprise Rent-a-Car
749 Washington Ave
Middletown, CT 06457
Phone:  (860) 346-8454

Wesleyan Contacts

Tami Sabo
PCARD Administrator
Phone: (860) 685-2958
pcard@wesleyan.edu