Inn at Middletown
Reservation Request
Policies and Procedures

The following are procedures for making reservations at the Inn at Middletown.  The JPMorgan Purchasing Card (PCARD) is the University’s preferred method of payment to the Inn.

INITIAL PAYMENT SET-UP

Initial payment set-up requires the cardholder to contact the Inn at Middletown and provide PCARD account information.  Once this information is initially provided to the Inn, subsequent reservations on the card will not require the submission of an account number.

RESERVATION PROCEDURE

1.  Complete the Reservation Request Form and fax to the Inn at (860) 854-6301.  Note, the     form requires only cardholder name and the last four digits of the PCARD number.

2.  If space is available, you should receive a notification from the Inn with a confirmation number within 24 hours.  If you don't, or if you need to cancel or amend a reservation, contact the Inn directly at (860) 854-6300.

3.  The Inn will forward a final itemized invoice to the requestor after the guest departure date.  Upon receipt of the invoice, the requestor/cardholder should verify that the appropriate charges were applied, excluding taxes.  Note, tax exclusion does not apply to alcohol.  Retain the invoice and submit with the monthly PCARD statement.

4.  PCARD expenses to the Inn will default to the department expense default account number assigned to the PCARD.  If a charge should be assessed to a different department account number, it is the responsibility of the cardholder to reallocate charges using the JP Morgan SDOL system.  If the charge appears in the financial system it is necessary to complete a journal entry.

For meetings and events, contact Beth Pruchnic at the Inn.   

Contacts

Inn at Middletown
70 Main Street
Middletown, CT 06457
http://www.innatmiddletown.com/
Phone:  (860) 854-6300
Fax:  (860) 854-6301

Olga Sokolova, Front Office Manager
Olga.sokolova@ihrco.com

Beth Pruchnic, Director of Sales and Marketing
Beth.pruchnic@ihrco.com

Wesleyan University

Tami Sabo, PCARD Administrator
pcard@wesleyan.edu