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BMAPS

The Wesleyan Budget Management and Planning System

The Budget Management and Planning System (BMAPS) project was undertaken to develop improved business processes for the development and implementation of the University budget. The improved business processes and the underlying computer system will integrate personnel and non-personnel budgeting and all phases of the budget process, including budget development, implementation, management and long-term budget planning. In response to requests that each officer have greater access and control over budget information, the system will be designed to distribute budget information in a timely manner and provide greater information for planning.

Key Principles:

bullet The Budget Management System (BMAPS) will be developed to provide a single source of data and information for all University budgeting and for all phases of the budget cycle.
bullet The BMAPS will distribute information to each officer area through the use of web technology.
bullet Each executive level area will be responsible for the implementation of their budget at least down to the level of object code subgroups.
bullet Senior staff members will have the ultimate responsibility for approving the implementation of the budget within their executive level area.

Project Stages:

The project has three stages. At each stage we will be developing processes and tools relating to a different phases of budgeting. The stages are as follows:

  1. Budget Implementation;
  2. Budget Management; and
  3. Long Range Planning and Development

Project Participants:

bullet Project Team: E. Below, E. Milstone co-leaders C. Bartholomew, S. Chyung, D. Houle, J. Lockhart, S. Machuga, N. Peters and B. Spadaccini
bullet Implementation Team: for the FY05 budget implementation, the following people are working with us –M. Kelly, B. Penders, D. Pflederer, D. Treister and M. Whaley.
bullet Future participants: as we move into the budget management phase, we will continue to involve fiscal managers and will begin to involve others in the community. A key part of the budget management stage is regular communication and training.