Finance Monthly - December 2005
14th Edition

Systems
        1. Month End Reports
        2. ELF, FRS, Inquiry, HRMS:  ELF Proxy
        3.  Tip of the Month:  Use Inquiry to View POSIM Invoices
Deadlines
        4. Accounts Payable Deadlines: December Holidays
        5. Payroll Deadlines: December Holidays
Other News
        6. Corporate Credit Cards
        7. New Spring 2006 Student Wages
        8. Who to Contact?
        

1. MONTH END REPORTS: 
The November month end jobs have successfully run and the reports are currently available on Eprint.  Users can access Eprint through the Administrative Applications area in their employee portfolio and by using their FRS operator number as the UserID and FRS Password as the Eprint password.


2. ELF, FRS, INQUIRY, HRMS: ELF Proxy
If you are an ELF approver and you know you will be out of the office for an extended period of time, it is important to set up ELF proxies so as not to delay the processing of journal entries.

Once you enter the "Access my Forms" area the third menu button from the right is titled "Preference".  Click that button and the fourth menu option down titled "Proxies" will allow you to add and remove users that can serve as proxies on your behalf.  If you know you are a proxy to another mailbox, you can view and approve the contents of the mailbox by using the dropdown arrow to the right of the person box.  The person box can be found under your menus and most likely has your name as the current person.  A little notecard to the left of the box can help with identification.

To request systems training contact Susan Pavis, spavis@wesleyan.edu, x2839. 


3. TIP OF THE MONTH:  Use Inquiry to View POSIM Invoices
If you are in looking at the Transaction detail in Inquiry for an account and see a charge from any of the POSIM sources ... SMS or Computer Store there will be a "drill" all the way to the extreme right. If you click on the drill it will take you to the POSIM Invoice detail.  You can also run reports with specific parameters to get POSIM detail.   Under the Financial Reports section of the Inquiry menu there is a folder titled "Transaction Source".  In that folder is a report called POSIM Invoice.  POSIM (Point Of Sale Inventory Management System) is the inventory system used by the computer store to track and record their sales.

In this POSIM report you can view invoices by either invoice ID (reference 1 in the transaction detail of the account), account number or invoice date.  The resulting report will give additional information on the purchase including the item description and who the purchase was sold to.


4.  ACCOUNTS PAYABLE DEADLINES
Please see attachments (Christmas2005.doc, Martin Luther King 2006.doc) regarding the deadlines for the December holidays and the Martin Luther King holiday in January.  Note that the final check run for 2005 will be on Friday, December 16.  All vouchers due in this check run must be submitted to the Accounts Payable Office no later than 4 pm on Thursday, December 8.

Tamara Harley will be out on maternity leave beginning December 16.  Please direct questions related to Accounts Payable to Regina Sipples at x2842

All vouchers received by 4 pm on Thursday are processed for payment on the following Friday with the exception of holiday deadlines. 

Please see the Finance website for additional Accounts Payable policies and procedures. 

Contact Tamara Harley, x2843 or Regina Sipples, x2842 with any questions


5. PAYROLL DEADLINES
Please see attachments (yearendxmas05.doc,  yearendimpnotice2005.doc) for important calendar year end payroll processing dates and information.


6. CORPORATE CREDIT CARDS
Information regarding Wesleyan's Commercial Credit Card program can be found at http://www.wesleyan.edu/finance/financeDept/accounts/travelPolicy.html. Questions regarding the program may be directed to Christine Rodrigue, x3502 or Nathan Peters, x2833.

Current Cardholders, please note that monthly card expenses are automatically downloaded to FRS between the 22nd and the 30th of each month.  When auditing the default account, please pay close attention to the object code being debited.  Object codes are debited according to the VISA merchant category code.  Merchant category code to object code can only be a one to one match.

Additionally, all receipts should be stapled to the card statement and forwarded to Christine Rodrigue.  Please do not submit receipts and credit card statements to Accounts Payable for payment.

If you are a cardholder or an administrator interested in learning how to reallocate accounts in the VISA system, rather than by an FRS journal entry, please call Christine Rodrigue, x3502.


7. NEW SPRING 2006 STUDENT WAGES
Effective January 1, 2006, the State of Connecticut minimum wage will increase by $0.30 from $7.10 to $7.40 per hour.  For spring 2006, only rates below the current minimum wage (FROSH 1 and SOPH I&II) will increase.  Please see attachment (student wages_2006 1.doc) for additional information on these changes.


8. WHO TO CONTACT
Do you need assistance on an issue or problem and don't know who to contact? Find your contact by clicking on the following link:
http://www.wesleyan.edu/finance/misc/contactInformation/


SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication?  Do you have a system tip you'd like to share?  Finance Monthly will be emailed on a monthly basis, corresponding with the availability of month end financial reports.  Items for inclusion are due five business days before the end of each month and can be submitted to Valerie Nye, vnye@wesleyan.edu.



 

Christmas20052.doc

Martin Luther King 20061.doc

yearendxmas052.doc

yearendimpnotice20052.doc

student wages_2006.doc