Finance Monthly - October 2005
12th Edition

Systems
        1. Month End Reports
        2. ELF, FRS, Inquiry, HRMS:  Security
        3.  Object Codes: Complete List; Subgroup 5 Name Change
Deadlines
        4. Accounts Payable Deadlines
Other News
        5.  Postage Charges
        6.  Purchasing News: Stationary, Office Supplies and Nextel
        7. Who to Contact?
        8. Finance and Administration Website
        

1. MONTH END REPORTS: 
The September month end jobs have successfully run and the reports are currently available on Eprint.  Users can access Eprint through the Administrative Applications area in their employee portfolio and by using their FRS operator number as the UserID and FRS Password as the Eprint password.


2. ELF, FRS, INQUIRY, HRMS: Security
The finance office is currently making some behind-the-scenes changes to certain account attributes.  As we do this we ask that you please let us know of any disruption or changes in your system security throughout the next month.  This would also be a good time to carefully review your security and be sure the accounts you have access to are appropriate.  This can be done in Inquiry under the file "General Lists" the click "Accounts you have access to".  Communication regarding security should be made to Susan Pavis (x2839).

Finance and Administration offers training sessions on a variety of subjects for all Wesleyan employees.  All sessions are held in the ITS training room, SC523 on a regularly scheduled basis during the academic year.   Attendance is on a first come, first served basis. Employees may register for these sessions by completing the online form which can be found at:

http://www.wesleyan.edu/finance/misc/trainingScheduleRequest/index.html

Individual training can be requested by contacting Susan Pavis, spavis@wesleyan.edu, x2839. 


3. OBJECT CODES: Complete List; Subgroup 5 Name Change
A number of requests have been fielded for a complete list of object codes as this list has undergone numerous changes throughout the past year.  The complete list of object codes, by subgroups, is attached.  It is important to note that certain object codes were created for specific departmental purposes and may not be valid in certain accounts.  Please check with Valerie Nye (x3192) if you have any questions about use of object codes.  A streamlined list of commonly used object codes can be found on the finance website.

Note that the description of Subgroup 5 has been changed from Centrally Managed Expenses to University Managed Expense.


4.  ACCOUNTS PAYABLE DEADLINES
All vouchers received by 4:00 pm on Thursday will be processed for payment for the following week's Friday check run. 

Please see the Finance and Administration website for additional policies and procedures related to Accounts Payable. 

Contact Tamara Harley at x2843 or Regina Sipples at x2842 with any questions


5.  POSTAGE CHARGES
Due to a problem with one of the Wesleyan Station postage machines some charges for the month are not summarized. We apologize for the many postings to the 2580 object code, but this was the best way to include these charges.  Any questions should be directed to Lisa Davis (x3385).


6. PURCHASING NEWS: Stationary, Office Supplies and Nextel
Stationery
Finance and University Communications is working together to standardize and implement a contract for stationery needs (letterhead, business cards, envelopes, etc.) with one vendor.  We plan to announce the preferred vendor within the next two weeks. You should realize cost savings along with great service under the new contract.

Office Supplies:
The W.B. Mason contract catalog was distributed to the Administrative Assistants and it was a huge success!   Representatives and other key vendors offered advice and plenty of free samples.  Thank you to all who attended.
 
Nextel:
As a reminder, the University has contracted with Nextel for cell phone service and equipment. A pooled minutes plan is in effect which allows the University to maximize minutes provided and minimize additional charges.
Employees that currently have an existing University cell phone will need to transition their phone service to Nextel when their current plan ends, but no later than 12/31/06.  For more information regarding cell phones, please contact Olga Bookas


7. WHO TO CONTACT
Do you need assistance on an issue or problem and don't know who to contact? Find your contact by clicking on the following link:
http://www.wesleyan.edu/finance/misc/contactInformation/


8. FINANCE AND ADMINISTRATION WEBSITE
The Finance and Administration website offers an abundance of information.  Be sure to check out www.wesleyan.edu/finance. for answers to your most frequently asked questions.  We welcome comments and suggestions as we work in making this a reference destination for your daily work.




SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication?  Do you have a system tip you'd like to share?  Finance Monthly will be emailed on a monthly basis, corresponding with the availability of month end financial reports.  Items for inclusion are due five business days before the end of each month and can be submitted to Valerie Nye, vnye@wesleyan.edu.

 

Master list with subgroups11.xls