Finance Monthly - February 2006
16th Edition

Systems
        1. Month End Reports
        2. ELF, FRS, Inquiry, HRMS:  Security Changes to QVT/Term
Deadlines
        3. Accounts Payable Deadlines
Other News
        4. FEDEX Chargebacks
        5. Purchasing News: Stationary, Office Supplies, Nextel and Transportation
        6. Who to Contact? Goodbye to our Director of Financial Planning
        
1. MONTH END REPORTS: 
The January month end jobs have successfully run and the reports are currently available on Eprint.  Users can access Eprint through the Administrative Applications area in their employee portfolio and by using their FRS operator number as the UserID and FRS Password as the Eprint password.


2. ELF, FRS, INQUIRY, HRMS: Security Changes to QVT/Term
To ensure a more secure computing environment at Wesleyan, ITS will be phasing out programs which send passwords and other data across the network as plain text. The first step in this project is to disable Telnet and FTP access to all Wesleyan Unix servers.   Instead, secure versions of these programs (which use encryption to protect data) will be required.

This change will take place on February 20, 2006.  At that time, Telnet and FTP sessions to the central ITS servers will no longer be supported.  This change will affect all PINE users who Telnet to the mail server.  It will also affect administrative staff members who use QVT/Term to access FRS.  Those who access FRS via QVT/Term will need to be sure they have the most current version of this software installed on their computer.  There is also a setting in the program which must be changed to enable the additional security.

The link below will give you complete information about what software you will need and how to use it.  If you have any questions or concerns, please contact your Desktop Support Specialist.

http://www.wesleyan.edu/its/SSH/SecureComputing.html

To request systems training contact Susan Pavis, spavis@wesleyan.edu, x2839. 


3.  ACCOUNTS PAYABLE DEADLINES
All vouchers received by 4 pm on Thursday are processed for payment on the following Friday with the exception of holiday deadlines. 

Please see the Finance website for additional Accounts Payable policies and procedures. 

Contact Regina Sipples, x2842 with any questions


4. FEDEX CHARGEBACKS
Everyone should now be ordering FEDEX services via FEDEX.COM. These services are billed centrally to one Wesleyan FEDEX account. Account chargebacks for services in Nov, Dec, and Jan will appear with the running of January month-end.
These chargebacks are at the shipment level so that each line item will contain the FEDEX Track ID number in the FRS description (TRKID-999999999999).  If there are any questions about the charge you can look up the FEDEX Track ID number on FEDEX.com by using the TRACK menu item and selecting "Track by Tracking Number".


5. PURCHASING NEWS: Stationary, Office Supplies, Nextel and Transportation
Stationery
Purchasing and University Communications is pleased to announce a new partnership with Advanced Printing Services, Inc. We are also introducing the redesigned of the University’s new logo. Wesleyan will realize a cost savings of approximately $70,000 annually by utilizing the new vendor.  Purchasing will coordinate and inform you the dates for training on how to order through the website.  An email of this announcement was sent to all Administrative Assistants.  Please use up all old stationery before ordering with the new logo.  If you need any assistance, please call Olga Bookas at extension 2122 or send an email.

Office Supplies:
Purchasing and W.B. Mason is pleased to have a second office supplies vendor show on Wednesday, February 8, 2006.  Please come and pick up your 2006 WB Mason catalog along with free samples.  Bring your business card to enter your name to win prizes for at least 5 raffles.  A flyer will be sent out shortly with more details.
 
Nextel:
As a reminder, the University has contracted with Nextel for cell phone service and equipment. A pooled minutes plan is in effect which allows the University to maximize minutes provided and minimize additional charges.
Employees that currently have an existing University cell phone will need to transition their phone service to Nextel when their current plan ends, but no later than 12/31/06.  For more information regarding cell phones, please contact Olga Bookas at ext. 2122.
 
Executive 2000 Transportation:
Purchasing negotiated a new agreement with Executive 2000 Transportation.
We waived the 2% late fees and $2 processing fee on all trips. See attached agreement.


6. WHO TO CONTACT - Goodbye to our Director of Financial Planning
Ellen Milstone, Director of Financial planning, will be leaving the University for other endeavors on February 3.   Please join us in wishing her good luck and if you have any questions concerning Financial Planning please direct them to either Nathan Peters or Sun Chyung.

 
Do you need assistance on an issue or problem and don't know who to contact? Find your contact by clicking on the following link:
http://www.wesleyan.edu/finance/misc/contactInformation/


SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication?  Do you have a system tip you'd like to share?  Finance Monthly will be emailed on a monthly basis, corresponding with the availability of month end financial reports.  Items for inclusion are due five business days before the end of each month and can be submitted to Valerie Nye, vnye@wesleyan.edu.

 

Executive 2000 Transportatiion Agreement.doc