Finance Monthly - March 2006
17th Edition

Systems
        1. Month End Reports: Physical Plant Labor Charges
        2. ELF, FRS, Inquiry, HRMS:  ELF approvers
Deadlines
        3. Accounts Payable Deadlines
Other News
        4.  Wes Station Charges
        5. Purchasing News: Office Supplies, Stationery, Wesleyan Transportation
        6. Who to Contact? Goodbye to Carolyn Molinaro
        

1. MONTH END REPORTS:  Physical Plant Labor Charges
The February month end jobs have successfully run and the reports are currently available on Eprint.  Users can access Eprint through the Administrative Applications area in their employee portfolio and by using their FRS operator number as the UserID and FRS Password as the Eprint password.

In January, responsible persons were notified of charges hitting their accounts related to Physical Plant labor from August through October.  It was subsequently determined that some of the charges may have been posted incorrectly.  Therefore, the February activity will contain a reversal of those charges and the posting of the correct amounts.  In addition, charges for work done through January 2 will also be reflected in this month's report.  Please contact Claire Schukoske in Physical Plant at x3745 with any questions.


2. ELF, FRS, INQUIRY, HRMS: ELF Approvers
Journal entries should be done using the Electronic Forms System (ELF).  One of the requirements of this system is that every form needs to be approved by an authorized approver.  We would like to remind everyone that, in general the approver of the form should be the fiscal manager designated for your officer area, unless special approval authority has been made for your department.  See the following link for a list of fiscal managers:

http://www.wesleyan.edu/finance/financeDept/budget/fiscal.html

3.  ACCOUNTS PAYABLE DEADLINES
All vouchers received by 4 pm on Thursday are processed for payment on the following Friday with the exception of holiday deadlines. 

Please see the Finance website for additional Accounts Payable policies and procedures. 

Contact Regina Sipples, x2842 with any questions


4. WES STATION CHARGES
Due to technical difficulties, chargeback information for metered mail between February 1 and February 19 has been deleted from the system.  Wes Station is working diligently with Pitney Bowes to try to recover this information.  In the meantime, if you have any information about mail that was metered from your department during that period please contact Lisa Davis or Sherri Condon.


5. PURCHASING NEWS - Office Supplies, Stationery, Wesleyan Transportation
Office Supplies - Staples:
Please be informed of couple changes from Staples:  Tony Thomas has left the company.  Our new Rep is Don LaBombard.  You may reach Don at (800) 679-6349 Ext. 230.  In addition, please note the following:
 
1.     Staples have increased prices on toner and paper.  Please see attached list of items in the Excel file.
2.     Reminder:  Staples have a minimum order charge below $25.  Otherwise you will be charged an additional $5 on each order.
 
Stationery:
Purchasing and Advanced Printing Services, Inc. are in the final stages of introducing e-printing to the University.  This program is designed for simplicity for the end user while ensuring conformity to the University’s standards.  Purchasing will inform shortly the dates for the web training.
 
Wesleyan Transportation Flyer 2006:
Did you know that our own Wesleyan Transportation offers a great shuttle Service from Bradley Airport, New Haven Train Station and Meriden Train Station?  For more details, please see attached flyer for their low fares and who to contact. 



6. WHO TO CONTACT - Goodbye to Carolyn Molinaro
Carolyn Molinaro, our University Cashier, has decided to take an early retirement.  Please join us in wishing her well.  If you have any questions related to cashiering please contact the Student Accounts office at x2890.
 

Do you need assistance on an issue or problem and don't know who to contact? Find your contact by clicking on the following link:
http://www.wesleyan.edu/finance/misc/contactInformation/


SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication?  Do you have a system tip you'd like to share?  Finance Monthly will be emailed on a monthly basis, corresponding with the availability of month end financial reports.  Items for inclusion are due five business days before the end of each month and can be submitted to Valerie Nye, vnye@wesleyan.edu.



 

Staples-Price Increase.xls

Wesleyan Transportation Flyer 2006.doc