Finance Monthly - May 2006
19th Edition

Systems
        1. Month End Reports
        2. ELF, FRS, Inquiry, HRMS: ELF Maintenance Tips
Deadlines
        3. Accounts Payable Deadlines - Memorial Day
        4. Year End:  Calendar
Other News
        5. Purchasing - New On Line Travel Site
        6. Summer Employment
        7. New benefit rate for fiscal year 2007
        8. Who to Contact?
        

1. MONTH END REPORTS
The April month end jobs have successfully run and the reports are currently available on Eprint.  Users can access Eprint through the Administrative Applications area in their employee portfolio and by using their FRS operator number as the UserID and FRS Password as the Eprint password.


2. ELF, FRS, INQUIRY, HRMS: ELF Maintenance Tips
It is good practice, especially close to year end, to periodically perform maintenance in your area of Electronic Forms (ELF).  This maintenance should include checking your Draft box to be sure everything you intended to start has been completed as well as removing old forms from the Status of Forms and Inbox.  It is not necessary to keep forms in these boxes just for Search purposes.  See the attached document on how to remove old forms as well as search for forms within ELF.


3.  ACCOUNTS PAYABLE DEADLINES
All vouchers received by 4 pm on Thursday are processed for payment on the following Friday with the exception of holiday deadlines. 

On Monday May 29^th, the University will observe the Memorial Day Holiday.
 All Accounts Payable Vouchers that must be paid on Friday, June 2^nd, must be received in the Accounts Payable Office no later than Wednesday, May 24^th, at 12:00 noon.
 
Payment requests received beyond this deadline will be processed for payment on June 9^th.
 
Your cooperation is appreciated.

Please see the Finance web site for additional Accounts Payable policies and procedures. 

Contact Tammy Harley, x 2843 or Regina Sipples, x2842 with any questions


4.  YEAR END: Calendar
Please see the attached document for important policies and dates pertaining to the upcoming Fiscal Year End.


5.  PURCHASING:  New On Line Travel Site
Sanditz Travel has introduced a new customized Wesleyan corporate on-line booking tool called GetThere.   Listed below are some of the benefits of using this tool:

• GetThere’s look and feel is similar to popular on-line web sites.
• Travel arrangers save time as they easily book every facet of the trip.
• GetThere makes it easy to select and book your air, hotel and rental car options.
• The traveler’s complete itinerary is displayed throughout the booking process.
• Airline seat maps will display after making air reservations. 
• The on-line site is available 24 hours a day, 7 days per week.
• Sanditz Travel confirms the on-line booking and handles special requests.
• Wesleyan University realizes lower ticketing process costs

Please contact Olga Bookas for additional information on this valuable tool.


6. SUMMER EMPLOYMENT
A reminder that summer employment contracts must be received by the Financial Aid office in order to be eligible for the 50% reimbursement of summer student earnings.   If a summer employment contract is received after the student has begun working, the department will not be eligible for retroactive reimbursement of wages. No exceptions will be made.  Please contact Sean Martin, Assistant Director of Financial Aid if you have any questions or need more information.


7. NEW BENEFIT RATE FOR FISCAL YEAR 2007
The new benefit rate for fiscal year 2007 has been set at 28.9%.  This rate is composed of Medical and Other 14.6%, Pension 6.65% and FICA 7.65%.  Questions regarding this change should be directed to Sun Chyung.


8. WHO TO CONTACT
Do you need assistance on an issue or problem and don't know who to contact? Find your contact by clicking on the following link:
http://www.wesleyan.edu/finance/misc/contactInformation/


SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication?  Do you have a system tip you'd like to share?  Finance Monthly will be e-mailed on a monthly basis, corresponding with the availability of month end financial reports.  Items for inclusion are due five business days before the end of each month and can be submitted to Valerie Nye, vnye@wesleyan.edu.

 

http://www.wesleyan.edu/finance/financeDept/system/index.html

for Electronic Forms User Maintenance and

http://www.wesleyan.edu/finance/misc/policiesAndProcedures/index.html

for the Department Year End Information Memo.