The Housing Fines Appeals Board

Mission Statement: The Appeals Board will adjudicate on fines of fire safety and facilities violations.  The board will follow University rules as written, while not ignoring individual circumstances.

  System for Appeals

• Students will have the right to appeal any fine that they are given.  All appeals are to be made through an online form that allows students to write an explanation of their appeal.  The appeal will be sent to all 5 members of the Appeals Board prior to each meeting.
• Any student who wishes to appeal a fine must submit the appeal within 30 days of the date on which the student received notification of the fine. Notification includes receipt of inspection form, an email from campus fire safety or facility manager, or other means.
• Students will be notified by a WSA representative by email of the time and location of the meeting of the Appeals Board.  Students may attend but are not required to unless the Appeals Board specifically requests a meeting with the student in question. Students should note that pictures are taken of every violation and are shown during the appeals committee meeting, whether or not the student is present.
• The Appeals Board will review each appeal, and adjudicate on the fine.  The committee has the ability to table a decision to the next meeting in the event of a tie or if more information is required from the student.
• The decisions of the Appeals Board are final.

Structure of the Appeals Board

• The appeals board will consist of 5 members:
  • 1 Staff member from Fire Safety
  • 1 Staff member from Physical Plant
  • 3 Student members from the WSA. The representatives for 2008-2009 are Fludie Naka, Joanna Seirup, Adam Ilowite.
• It is encouraged that Fire Safety, Physical Plant, and the WSA appoint individuals to consistently attend meetings of the Appeals Board; however, any representative may be sent from any of those groups.
• The Appeals Board will meet consistently on a monthly basis at a time convenient for all members of the board and the student body.  Additional meetings may be scheduled if necessary.
• If not all members are present at a scheduled meeting, the members of the Appeals Board that are present will still have the authority to adjudicate.

 Operational Guidelines

• Parents or guardians can not appeal fines on behalf of students.
• All fines in multiple-occupancy rooms (for example: one-room doubles, two-room doubles, triples) will be split between roommates until the person responsible notifies the Appeals Board via email.
• It is highly recommended that common area fines are appealed by 1 representative of that residential unit.
• The Appeals Board can make recommendations for rule changes.

Click here to go to the appeal form