Academic Calendar and Holidays
The GLSP academic calendar is posted here.  GLSP classes do not meet on these holidays:  Martin Luther King, Jr. Birthday (observed), Independence day, Thanksgiving Day, or the Wednesday before Thanksgiving Day.  Wesleyan policy regarding religious holidays is:  "Faculty are asked to accommodate students whose religious holiday observance conflicts with paper deadlines or scheduled examinations.  Not all holidays require absence from routine commitments. Questions about the holidays may be directed to the University Chaplains.  Questions about class attendance and assignments may be directed to the Vice President for Academic Affairs."  When a GLSP class conflicts with a student's plan to observe a religious holiday, please discuss with the student ways to make up the class, and contact the Interim Director with questions.

The GLSP has one small office available for faculty who would like to set office hours or use office space in the GLSP building for meetings with students.  If you are interested in using this space, please contact Jolene Drechsler at (860) 685-3352 with your request.

Photocopy Policy
The GLSP can make photocopies of syllabi and assignments for course, but like most college and university departments, the office does not make photocopies of reading materials assigned for class.  This policy reflects the University's need to strictly conform to copyright restrictions, the physical limitations of the photocopy machine, and the time-limitations of the staff.

When requesting photocopying support for syllabi and such materials from GLSP, please e-mail the document to Jolene Drechsler, jdrechsler@wesleyan.edu, or bring it to the GLSP office.  Please allow one week for the completion of photocopy requests.   

Instructors are encouraged to use electronic methods of distribution whenever possible, and to use the photocopy services of Broad Street Books, which will produce copies and course packets, secure necessary permissions, and sell packets directly to students.  Photocopies of articles, book chapters, student papers, and other reading assignments for course packets can be arranged through Broad Street Books, located on Broad Street at William Street:  45 Broad Street, Middletown, CT 06457; phone: (860) 347-1194; fax: (860) 347-0348.  Instructors who use photocopy providers other than Broad Street Books are liable and legally responsible for confirming that permissions to reproduce copyrighted materials have been secured.

Class Roster
You may view your class roster through your e-portfolio; any withdrawals during the term will be reflected in the class list in your e-portfolio.

Classroom Scheduling, Schedule Changes, Unlocking Doors
All requests for changes to classroom assignments must be given to the GLSP Program Assistant, Jolene Drechsler (860-685-3352).  The Program Assistant requests a room for your course based on available classrooms as appropriate to your class format per your description. The actual assignments are made through the Coordinator of Events Office at (860) 685-2280, and the Coordinator has the tricky job of helping us to resolve conflicts and space problems. Many other campus events use classrooms at all times throughout the year, and classroom access is often competitive.  After room assignments are finalized, the schedule of GLSP classes and locations is sent to the Office of Public Safety.  That office has the responsibility for ensuring access to classrooms for you and your students. Public Safety must balance such access with security requirements. Room keys are not available to instructors, except for Wesleyan faculty who are using their own departmental spaces.

Many of the general-use classrooms on campus (such as some rooms in PAC and Fisk) are left unlocked for long periods of the day and evening, and generally you will have no delays getting in to those classrooms.  However, some of the most requested classrooms and studios are listed as “sensitive,” and are not open except during classes. These spaces may be departmental rooms that are used by special permission of that department. Others have security concerns because of equipment and collections, or the rooms are within buildings that must be kept locked at night. Sensitive spaces include many rooms in the Center for the Arts, some of the departmental seminar/colloquium rooms, and rooms with permanent computer and/or audio-visual equipment.

For rooms that need to be secure, the Public Safety Office will not unlock the door unless the instructor is actually present. You may need to call them at (860) 685-2345 to let them know when you will be at the room door. Please give them some lead-time, approximately 15 minutes if possible, or call from home or your cell phone to tell them when you will arrive. Public Safety tries hard to be prompt and helpful about access, but on occasion they may not have enough staff to be “everywhere at once,” and they may arrive later than you would prefer. 

Please be patient during the first several classes: if you experience any problems with your classroom, please let the GLSP staff know. Requests for particular spaces are encouraged, but please remember that the Coordinator must fit together many other room requests that can make “first choices” hard to get.

Resetting Password
If you forget your password, the password will need to be reset. Send an email to operations@wesleyan.edu, or call the ITS Operations office staff at (860) 685-2132 (Jennifer Platt) or (860) 685-2128 (Jerry Maguda).  They will need your vital statistics: your name, address, home phone number, WesID#, birthdate, and the last four digits of your SSN in the email request. 

Canceling Individual Class Sessions
Classes must meet for a minimum number of hours:  30 hours for a seminar and 36 hours for a studio or lab course.  If, due to illness or emergency, you absolutely cannot avoid canceling a class, please contact your students directly.  Please inform Jolene Drechsler in the GLSP office (860-685-3352) of your class cancellation because she must alert Public Safety to lock the classroom.  Please work out a makeup date directly with your students.  It often works well to establish a potential make-up date at the outset of class to be used only if necessary.  If you do not require a final exam, you may wish to use your regular meeting time during the presentation/exam period, as a makeup date.  Please contact Jolene Drechsler to arrange classroom access for any session that is not on the regular calendar. 

Transportation
The following is Wesleyan's policy regarding transportation of students for a course:  "Faculty, staff and students should not use their own vehicles to transport students to off-campus events that students are required to attend (e.g., field trips for classes in which a student is enrolled, athletic events in which a student is a participant).  At times, it may be necessary for an individual student to drive to a required off-campus event. However, the student should not transport other students."  See this site for this statement.
 

Photos for GLSP Publications
The GLSP occasionally asks the University photographer, Bill Burkhart, to visit classes and GLSP events to take photographs for future GLSP publications.  Bill will contact you in advance to discuss taking photos in your class.  If you do not want to appear in any photos, please let him or Sheryl Culotta know.