The University expects all students to
fulfill faithfully and effectively their responsibilities as members of
this community. A student may be suspended or be required to withdraw
from the University or from any course at any time when, in the judgment
of the dean of the college or the faculty, respectively, the student
fails to meet this obligation satisfactorily.
Enrollment
Students must comply with the regulations for matriculation with the
University as announced by the registrar. A student who does not enroll
in the University by the announced deadline will be considered
administratively withdrawn from the University.
Medical Report — Every student entering the University for
the first time must submit health information as requested by the
director of the University Health Services.
Payment of Bills — The University customarily sends bills to
students. It is the student’s responsibility to ensure that University
bills are paid when they fall due. Failure to do so forfeits the
privilege of enrollment or of further attendance in classes or
examinations unless an excuse is obtained from the dean of the college.
No student may receive a diploma or transcript or have a transcript
forwarded until all obligations to the University have been met,
including payment of outstanding bills.
Arrangements for later payments (granted only under exceptional
circumstances) should be made directly with the Office of Student
Accounts.
Selection Of Courses
Detailed information concerning course offerings is given in WESMaps,
Wesleyan’s Online Curriculum Home Page and the Course Supplement,
a condensed listing of all course offerings for each semester. These
publications should be consulted for information concerning time and
place of class meetings, additions or changes, and cancellations.
Regulations Governing the Scheduling of Classes
Classes will meet each week for three class periods of 50 minutes
each, for two class periods of 80 minutes each, or for one class period
(during afternoons only) that corresponds as closely as possible to the
standard time periods described below.
Classes that meet three times weekly may meet only on Monday,
Wednesday, and Friday. Classes that meet twice weekly may meet within
regulated times on Tuesday and Thursday or Monday and Wednesday
afternoons, or on any two mornings combining Monday, Wednesday, or
Friday (MW, MF, or WF) from 8:30 a.m. to 9:50 a.m. Courses that meet
once weekly may meet in the afternoon on any day. Classes and laboratory
sessions should be scheduled between 8:00 a.m. and 4:00 p.m. and in the
evenings after 7:00 p.m.
Morning classes are scheduled in 50-minute periods on Monday,
Wednesday, and Friday beginning at 8:00 a.m., in 80-minute periods on
Tuesday and Thursday beginning at 8:30 a.m., and on any two of Monday,
Wednesday, or Friday (MW, MF,or WF) from 8:30 a.m. to 9:50 a.m. Morning
classes meeting on Tuesday and Thursday are scheduled at 9:00 a.m. and
10:30 a.m.
Afternoon classes on Monday, Wednesday, or Friday are scheduled for
three periods of 50 minutes each. Afternoon classes on Monday and
Wednesday or Tuesday and Thursday are scheduled for two periods of 80
minutes each. All afternoon classes should begin at 1:10 p.m. or 2:40
p.m. Eight a.m. classes and noon classes (Monday, Wednesday, and Friday
only) are 50 minutes each. Exceptions to these rules require approval by
the Educational Policy Committee. Ordinarily, classes
should not overlap more than one standard period between 8:00 a.m. and
3:00 p.m. Saturday classes may be scheduled as desired by departments.
Changes in and Withdrawal from Courses
Students may not add courses (including tutorials) to their schedules
after the eighth class day of the semester. Exceptions will be made for
courses that start after the beginning of the semester, provided that
the required drop/add or tutorial forms are submitted to the Registrar’s
Office within five class days after the start of the course.
Student may withdraw, by choice and without penalty, from a course
through the end of the tenth week of the semester. Partial-credit
physical education courses must be withdrawn from by the end of the
corresponding quarter. In the case of second-and fourth-quarter physical
education courses, withdrawal must come through by the end the tenth
week of the semester. Students who drop a course on or before the eighth
class day of the semester will have the course deleted from their
record. Students who withdraw from a course after the eighth class day
of the semester will receive a grade of "W." Students must
present notice of withdrawal, signed by the instructor, the faculty
advisor, and a class dean, to the registrar by the end of the tenth week
of the semester.
An instructor may require a student to withdraw from a course if the
student fails to meet the announced conditions of enrollment.
Students are responsible for withdrawing officially even if the
instructor has determined that they may not continue in the course. They
must submit a completed drop/add form to the Registrar’s Office.
Auditing
Subject to any conditions set by the instructor, a registered
Wesleyan student may be permitted to audit a course without charge. At
the end of the semester, the instructor may add to the Grade Roster the
name of any student who has attended with sufficient regularity to have
the course listed in the academic record as audited, without credit.
Permission to audit does not include permission to have tests,
examinations, or papers read or graded. Wesleyan alumni and alumnae and
members of the community who are not registered students are permitted
to audit undergraduate courses, subject to the following conditions:
- The presence of an auditor does not compromise access of
undergraduates to the course.
- The auditor receives permission of the instructor.
- The terms of the auditor ’s participation in the work of the
course are mutually agreed upon in advance with the instructor.
- No academic credit will be awarded to an auditor and no transcript
issued.
Class Attendance
Students are expected to attend class meetings regularly.
Since the
faculty intends that class attendance shall be primarily the students ’responsibility,no
precise limitation of absences has been prescribed for all students. It is
understood, however, that absence
from class is regarded as the exception, not the rule. An instructor should notify the class dean of
any student who is absent from class for one week or three consecutive
classes, whichever comes first. Students on strict probation must attend all classes in which they are enrolled.
Instructors are entitled to establish definite and precise rules
governing attendance. Any student who is repeatedly absent without excuse from scheduled academic exercises at
which attendance is mandatory may be required to withdraw from the course.
Completion of Work in Courses/Incompletes
Except for a scheduled semester examination, all the work of a course
(essays, laboratory or other reports, and term papers required in lieu of
examination) must be
completed and submitted to the instructor before 9:00 a.m. of the first day of the examination
period. A student who is unable to meet this deadline, for the reasons listed
below, may request the permission
of the instructor to meet the requirement no later than the first day of classes of the subsequent
semester. Please note: Students whose credit total is deficient will be subject to an earlier
deadline, two
to three weeks prior to the first day of classes of the subsequent
semester, by which time outstanding course
requirements must be met and submitted to the instructor.
Approved grades of incomplete will be accompanied by a provisional
grade that will become the final grade if the outstanding work in the course is not submitted by the
first day of classes of the subsequent semester or earlier deadline, as stated above.
Students may receive up to two incompletes per semester by this
method. To receive incompletes in more than two courses, students must petition their class
dean. The
petition can be granted only on grounds of illness, family crisis, or other extraordinary
circumstances. The dean may, on petition, grant incompletes for these
reasons, whether or not students have contracted
for any incompletes with the instructors.
For the impact of incompletes on students’ records for the purposes
of academic review, students should consult their class dean.
Students on strict probation will not be allowed to receive
incompletes without the prior approval of their class dean.
Repeating Courses
Except for particular courses (see WESMaps ), a course for
which a student received a passing grade may not be repeated for credit.
If a student repeats a course in which a
failing grade was received, the failing grade will remain on the transcript and be
calculated in the
grade-point average even after the course is repeated.
Examinations
Scheduled Final Examinations —The schedule of final examinations
will be issued in advance. The time of any examination may be changed by unanimous request of the
class and with the approval of the instructor, but it must be set within the period designated by the
faculty for examinations, and the change must be reported promptly to the
registrar. The faculty has voted to
comply with the following guidelines:
- "Hour exams" will be limited to 50 minutes so that
students who are scheduled to leave for other classes may not be placed at a disadvantage.
- Final examinations will be limited to three hours unless otherwise
announced before the examination.
Make-up Examinations for Suspended Students —Students who have been
suspended from the privileges of the campus for a limited period are held responsible
ultimately for all of the work in their courses. Giving make-up examinations to a suspended student upon the
student ’s return is entirely at the discretion of the instructor. The instructor may waive any
examinations or quizzes given to the class during the period of the suspension and may base the student ’s
grade on the rest of the record; or the instructor may require the student to take make-up examinations or
submit additional work.
If a student is absent from the final examination with the permission
of the instructor, a grade of absent will be assigned. A grade of absent will be accompanied by a
provisional grade that will become the final grade if the final examination is not made up by the end of the
first full week of classes of the subsequent semester. Grades are due in the Registrar’s Office 72
hours after a scheduled final examination.
Students who have three or more final examinations on one day or four
in two days may request a rescheduled examination from one instructor.
Leave, Withdrawal, Readmission, and Refund Policy
The following categories indicate the conditions under which a
student’s registration at Wesleyan may be interrupted. These designations are recorded on the student’s
permanent record.
Leave of Absence — An undergraduate may take an approved leave of
absence for a specified period, normally not to exceed two semesters.
Students who interrupt their
enrollment at Wesleyan by taking nonacademic leave for more than four consecutive semesters must apply
for readmission. Leave-of-absence application forms are available in the Dean’s Office and
the Registrar’s Office.
For academic and nonacademic leaves, the deadline for submission of
leave-of-absence applications is December 1 for the spring semester and April 1 for the fall
semester. Academic and non-academic leaves will not be granted after the drop/add period at the beginning of
each semester.
Notice of intention to return to Wesleyan from academic and
nonacademic leaves should be filed with the registrar by the end of the last semester for which the leave was
taken, December 1 for fall semester and April 1 for spring semester.
Students who do not return or renew
their leave at its termination will be considered to have withdrawn
voluntarily. Application for readmission
will be considered.
- Academic Leave. A student on academic leave must earn a
minimum of three course credits per semester (full-time status) at another
institution. Academic leave is limited to one year but may be renewed for an additional year upon request to the
class dean and the faculty advisor. Students may not go on an academic leave to study
abroad. Credits earned while on leave must be processed two weeks prior to the semester in which a
student returns for purposes of class-year classification.
- Nonacademic Leave. Wesleyan permits students to interrupt
their college careers for a semester or year of nonacademic experience.
Students may receive
assistance from the Dean’s Office and from the Career Resource Center in exploring
opportunities for the period of the leave. Nonacademic leave is limited to one year but may be
extended upon request to the class dean and faculty advisor. Students will be reclassified to
the appropriate class year at the end of the semester in which they file their
leave. Students
who have obtained prior approval may earn academic credit while on leave and will be
reclassified, if appropriate, once these credits are posted to their transcript.
Medical Leave. A medical leave is given on the basis of a
recommendation from the director of University Health Services or the director of the Office of
Behavioral Health for Students, whose recommendation is also necessary before the student can
return. Leaves, while open-ended, are customarily at least one semester beyond the semester in which the
leave was taken. In exceptional cases, some incompletes may be granted,
depending on course content and
the date of the leave. Any semester in which a grade is given is counted as a Wesleyan semester
for purposes of graduation.
Withdrawal — The six forms of withdrawal fall into three main
categories: voluntary, involuntary for academic reasons, and involuntary for nonacademic reasons.
- Withdrew.
A student has voluntarily left Wesleyan.
Required Resignation. A student has been asked to leave the
University for academic reasons, with the privilege of reapplication after the recommended
period of absence.
Separation. A student has been asked to leave the University for
the second time for academic reasons and does not have the privilege of reapplication.
Suspension. A student has been asked to leave the University
for other than academic reasons for a specified period of up to one year.
Expulsion. A student has been asked to leave the University for
other than academic reasons for an indefinite period. Students who are expelled may apply
for readmission.
Dismissal. A student has been asked to leave the University for
other than academic reasons without the privilege of reapplication.
Readmission — Students who have withdrawn and those who have been
required to resign or expelled may apply to the Office of the Dean of the College for
readmission. The readmission application requires a $50 fee. Students wishing to enter the University for the fall
semester must apply for readmission by June l and for the spring semester by December
1. Candidates are
strongly urged to meet all requirements well in advance of deadlines,
since application for
housing and financial aid cannot be made until readmission is granted.
Study-abroad credits earned by
students who have withdrawn will not be accepted.
Refunds — The following guidelines govern refunds to students who
terminate registration before the end of the semester:
Tuition and Fees. If a student leaves the University prior to the
end of the add/drop period, 100 percent of tuition will be refunded. The Student Accounts Office
maintains a schedule for the percent of tuition to be refunded that is based on the number of
weeks of the semester that have passed. When a student is receiving financial
assistance, a
prorated reduction in aid will be calculated based upon the revised
charges. No refunds will be given
for withdrawals from the University after the ninth week of the semester.
Fees. The college body tax and the health services fee are
refundable if a student is absent for an entire semester but are not prorated for periods of less than
one semester.
Housing. Housing refunds will be prorated according to the number
of days of occupancy. In addition, students who receive contract releases during the academic
year may be charged an administrative fee as specified in the housing
contract. No housing
refunds are granted for the final two weeks of a semester.
Board. Board refunds will be prorated according to the number of
weeks in which meals were taken.
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