General Regulations

Enrollment

Students must comply with the regulations for matriculation with the University as announced by the registrar. A student who does not enroll in the University by the announced deadline will be considered administratively withdrawn from the University.

Medical Report — Every student entering the University for the first time must submit health information as requested by the director of the University Health Services.

Payment of Bills — The University customarily sends bills to students. It is the student’s responsibility to ensure that University bills are paid when they fall due. Failure to do so forfeits the privilege of enrollment or of further attendance in classes or examinations unless an excuse is obtained from the dean of the college.

No student may receive a diploma or transcript or have a transcript forwarded until all obligations to the University have been met, including payment of outstanding bills.

Arrangements for later payments (granted only under exceptional circumstances) should be made directly with the Office of Student Accounts.

Selection Of Courses

Detailed information concerning course offerings is given in WESMaps, Wesleyan’s Online Curriculum Home Page and the Course Supplement, a condensed listing of all course offerings for each semester. These publications should be consulted for information concerning time and place of class meetings, additions or changes, and cancellations.

Regulations Governing the Scheduling of Classes

Classes will meet each week for three class periods of 50 minutes each, for two class periods of 80 minutes each, or for one class period (during afternoons only) that corresponds as closely as possible to the standard time periods described below.

Classes that meet three times weekly may meet only on Monday, Wednesday, and Friday. Classes that meet twice weekly may meet within regulated times on Tuesday and Thursday or Monday and Wednesday afternoons, or on any two mornings combining Monday, Wednesday, or Friday (MW, MF, or WF) from 8:30 a.m. to 9:50 a.m. Courses that meet once weekly may meet in the afternoon on any day. Classes and laboratory sessions should be scheduled between 8:00 a.m. and 4:00 p.m. and in the evenings after 7:00 p.m.

Morning classes are scheduled in 50-minute periods on Monday, Wednesday, and Friday beginning at 8:00 a.m., in 80-minute periods on Tuesday and Thursday beginning at 8:30 a.m., and on any two of Monday, Wednesday, or Friday (MW, MF,or WF) from 8:30 a.m. to 9:50 a.m. Morning classes meeting on Tuesday and Thursday are scheduled at 9:00 a.m. and 10:30 a.m.

Afternoon classes on Monday, Wednesday, or Friday are scheduled for three periods of 50 minutes each. Afternoon classes on Monday and Wednesday or Tuesday and Thursday are scheduled for two periods of 80 minutes each. All afternoon classes should begin at 1:10 p.m. or 2:40 p.m. Eight a.m. classes and noon classes (Monday, Wednesday, and Friday only) are 50 minutes each. Exceptions to these rules require approval by the Educational Policy Committee. Ordinarily, classes should not overlap more than one standard period between 8:00 a.m. and 3:00 p.m. Saturday classes may be scheduled as desired by departments.

Changes in and Withdrawal from Courses

Students may not add courses (including tutorials) to their schedules after the eighth class day of the semester. Exceptions will be made for courses that start after the beginning of the semester.

A student may withdraw, by choice and without penalty, from a course through the end of the tenth week of the semester. Students who drop a course on or before the eighth class day of the semester will have the course deleted from their record. Students who withdraw from a course after the eighth class day of the semester will receive a grade of "W." Students must present notice of withdrawal, signed by the instructor, the faculty advisor, and the Director of Graduate Student Services by the end of the tenth week of the semester.

An instructor may require a student to withdraw from a course if the student fails to meet the announced conditions of enrollment.

Students are responsible for withdrawing officially even if the instructor has determined that they may not continue in the course.

Auditing

Subject to any conditions set by the instructor, a registered Wesleyan student may be permitted to audit a course without charge. At the end of the semester, the instructor may add to the Grade Roster the name of any student who has attended with sufficient regularity to have the course listed in the academic record as audited, without credit.

Permission to audit does not include permission to have tests, examinations, or papers read or graded. Wesleyan alumni and alumnae and members of the community who are not registered students are permitted to audit undergraduate courses, subject to the following conditions:

1. The presence of an auditor does not compromise access of undergraduates to the course.
2. The auditor receives permission of the instructor.
3. The terms of the auditor ’s participation in the work of the course are mutually agreed upon in advance with the instructor.
4. No academic credit will be awarded to an auditor and no transcript issued.

Class Attendance

Students are expected to attend class meetings regularly. Since the faculty intends that class attendance shall be primarily the students ’responsibility,no precise limitation of absences has been prescribed for all students. It is understood, however, that absence from class is regarded as the exception, not the rule. An instructor should notify the class dean of any student who is absent from class for one week or three consecutive classes, whichever comes first. Students on strict probation must attend all classes in which they are enrolled.

Instructors are entitled to establish definite and precise rules governing attendance. Any student who is repeatedly absent without excuse from scheduled academic exercises at which attendance is mandatory may be required to withdraw from the course.

Completion of Work in Courses/Incompletes

Except for a scheduled semester examination, all the work of a course (essays, laboratory or other reports, and term papers required in lieu of examination) must be completed and submitted to the instructor before 9:00 a.m. of the first day of the examination period. A student who is unable to meet this deadline, for the reasons listed below, may request the permission of the instructor to meet the requirement no later than the first day of classes of the subsequent semester. Please note: Students whose credit total is deficient will be subject to an earlier deadline, two to three weeks prior to the first day of classes of the subsequent semester, by which time outstanding course requirements must be met and submitted to the instructor.

Approved grades of incomplete will be accompanied by a provisional grade that will become the final grade if the outstanding work in the course is not submitted by the first day of classes of the subsequent semester or earlier deadline, as stated above.

Students may receive up to two incompletes per semester by this method. To receive incompletes in more than two courses, students must petition their class dean. The petition can be granted only on grounds of illness, family crisis, or other extraordinary circumstances. The director may, on petition, grant incompletes for these reasons, whether or not students have contracted for any incompletes with the instructors.

For the impact of incompletes on students’ records for the purposes of academic review, students should consult the Director of Graduate Student Services.

Students on strict probation will not be allowed to receive incompletes without the prior approval of the Director of Graduate Student Services.

Examinations

Scheduled Final Examinations —The schedule of final examinations will be issued in advance. The time of any examination may be changed by unanimous request of the class and with the approval of the instructor, but it must be set within the period designated by the faculty for examinations, and the change must be reported promptly to the registrar. The faculty has voted to comply with the following guidelines:

1. "Hour exams" will be limited to 50 minutes so that students who are scheduled to leave for other classes may not be placed at a disadvantage.
2. Final examinations will be limited to three hours unless otherwise announced before the examination.

Make-up Examinations for Suspended Students —Students who have been suspended from the privileges of the campus for a limited period are held responsible ultimately for all of the work in their courses. Giving make-up examinations to a suspended student upon the student ’s return is entirely at the discretion of the instructor. The instructor may waive any examinations or quizzes given to the class during the period of the suspension and may base the student ’s grade on the rest of the record; or the instructor may require the student to take make-up examinations or submit additional work.

If a student is absent from the final examination with the permission of the instructor, a grade of absent will be assigned. A grade of absent will be accompanied by a provisional grade that will become the final grade if the final examination is not made up by the end of the first full week of classes of the subsequent semester. Grades are due in the Registrar’s Office 72 hours after a scheduled final examination.

Students who have three or more final examinations on one day or four in two days may request a rescheduled examination from one instructor.

Leave, Withdrawal, Readmission, and Refund Policy

The following categories indicate the conditions under which a student’s registration at Wesleyan may be interrupted. These designations are recorded on the student’s permanent record.

Leave of Absence — A graduate student in good academic standing may be granted an approved leave of absence upon recommendation of the department or program chair.  Such leave ordinarily will be for a specified period of time.  If the student does not return at the termination of leave, his or her status will be that of one who has withdrawn voluntarily, and this withdrawal will be entered into his or her transcript of studies.  Consideration will be given to the student's application for readmission when submitted to the department or program chair through the Office of Graduate Student Services.

Medical Leave. A medical leave is given on the basis of a recommendation from the director of University Health Services or the director of the Office of Behavioral Health for Students, whose recommendation is also necessary before the student can return. Leaves, while open-ended, are customarily at least one semester beyond the semester in which the leave was taken.

Withdrawal — The six forms of withdrawal fall into three main categories: voluntary, involuntary for academic reasons, and involuntary for nonacademic reasons.

1. Withdrew. A student has voluntarily left Wesleyan.
2. Required Resignation. A student has been asked to leave the University for academic reasons, with the privilege of reapplication after the recommended period of absence.
3. Separation. A student has been asked to leave the University for the second time for academic reasons and does not have the privilege of reapplication.
4. Suspension. A student has been asked to leave the University for other than academic reasons for a specified period of up to one year.
5. Expulsion. A student has been asked to leave the University for other than academic reasons for an indefinite period. Students who are expelled may apply for readmission.
6. Dismissal. A student has been asked to leave the University for other than academic reasons without the privilege of reapplication.

Readmission — Students who have withdrawn and those who have been required to resign or expelled may apply to the Office of Graduate Student Services for readmission.

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