VACATION TIME

ELIGIBILITY

Administrative staff members who work at least 975 hours per calendar year are eligible to receive paid vacation time.  If the administrative staff appointment is less than full time, vacation time is pro-rated.

ACCRUING VACATION TIME

Full time administrative staff members accrue vacation days on a monthly basis at the rate of 1/12 of their annual benefit. The annual benefit is based on employee’s length of service and FTE.  All employees accrue their monthly benefits as of the 15^th of the month.  If an employee is not actively able to work (due to a Leave of Absence), the employee will not receive an accrual for that month.   If assistance is needed to calculate annual or monthly vacation time, please contact Human Resources.

Vacation may be used as it accrues or it can be carried forward.  An employee may not use vacation time before it is accrued.  An employee may only carry forward a total of one times their annual maximum accrual to the following year.  Accrued, unused vacation time will be paid when an individual terminates employment with the University.  There are no circumstances that would allow payment for more than the annual accrual maximum.  Vacation pay out will be paid on the employee's next available pay date following the last day worked.

Vacation must be taken during the period that an administrative staff member is scheduled to work. Vacation schedules must be approved in advance by an administrative staff member’s supervisor.

VACATION SCHEDULE – Full Time Administrative Staff Members

Administrative staff members who work year-round and have worked at Wesleyan University for ten years or less earn 20 vacation days each calendar year.  After ten calendar years of employment at Wesleyan, one additional vacation day per year is earned, up to 30 days per year in the twentieth year.