ILLNESS OR INJURY

SHORT-TERM DISABILITY
Administrative staff members who work at least 975 hours per year will continue to receive their normal salary for occasional absences because of illness or injury. Absences for one continuous month or more because of an injury or illness will be paid according to the following short-term disability schedule.

Short-Term Disability Schedule

LONG-TERM DISABILITY

For a disability of longer than six months, coverage is provided by the University’s long term disability (LTD) insurance carrier in coordination with Social Security.  Please see the description in the annual benefits booklet.

ILLNESS OR INJURY

Employment ends for an administrative staff member who is absent due to illness or injury in excess of six months.

Note:  Medical documentation satisfactory to Wesleyan University may be required for a medical leave or if an administrative staff member is absent six or more consecutive work days.  In either event, supervisors should inform Human Resources of these types of absences.  In addition, Wesleyan may ask that an administrative staff member be examined by a physician of its choice and provide medical evidence of his or her ability to return to work.

Between 8:30 a.m. and 5:00 p.m., if medical attention is needed because of a job-related injury or illness, please call Human Resources immediately (x2100) to arrange for examination or treatment at the appropriate medical center.  Otherwise, please call Public Safety (x3333).

PARENTAL LEAVE

Administrative staff members with non-temporary (more than one year) appointments for 1462 hours or more are eligible for a six-week paid parental leave.  This applies to birth and adoption.  In most cases, the six weeks leave should be taken when the child is born or adopted.  In some instances, subject to approval, the leave could be delayed, but not usually beyond six months of the child coming into the home.  If both the administrative staff member and spouse or domestic partner are eligible for a Wesleyan parental leave, the leave may be shared or designated for one parent to take it all.
 

OTHER PAID LEAVES – (if the appointment is for at least 1462 hours per year)

INCIDENTAL FAMILY MEDICAL: Administrative staff members who have worked at Wesleyan University for at least six months are eligible. If a dependent child, spouse, domestic partner, or parent is ill or injured, an administrative staff member can take time off with pay to care for that family member, with supervisor approval.  A maximum of 10 paid days is allowed for this purpose in any calendar year.

BEREAVEMENT:  If someone in an administrative staff member’s immediate family dies, reasonable bereavement leave may be taken, normally from one to five days depending on the relationship and on where the funeral will take place. Questions about the appropriate length for bereavement leave should be directed to Human Resources.

MARRIAGE:  Administrative staff members who have worked at Wesleyan University at least one year may take one week off with pay (in addition to eligible vacation) at the time of the wedding, but only if employment continues after the marriage.

JURY DUTY:  If payment for jury duty is received, Wesleyan University will pay the difference between jury pay and regular compensation, based on the number of hours an administrative staff member would have been scheduled to work.

NATIONAL GUARD OR MILITARY RESERVE SUMMER TRAINING:  Members of the National Guard or military reserves who are called to active duty for summer training will be paid for the difference between military training duty pay (based on the number of hours normally
scheduled to work) and regular compensation for up to ten days.
 

FAMILY AND MEDICAL LEAVE ACT (FMLA): Federal and state laws require covered employers to provide to eligible administrative staff members up to twelve weeks in one year or sixteen weeks in two years of unpaid, job-protected leave for certain family and medical reasons.  Administrative staff members are eligible if they have worked for at least one year and for 1,250 hours over the previous twelve months.

Unpaid leave must be granted for any of the following reasons:

• To care for the administrative staff member’s child after birth, or placement  of a child for adoption or foster care;
• To care for the administrative staff member’s spouse, son or daughter, parents, or domestic partner who has a serious health condition; or
• For a serious health condition that prohibits the administrative staff member from performing his or her job.

NOTE:  At the administrative staff member or employer’s option, certain kinds of paid leave may be substituted for unpaid leave.

More detailed information regarding the provisions of FMLA may be obtained by contacting Human Resources or the nearest office of the Wage and Hour Division of the Department of Labor, listed in most telephone directories under U.S. Government, Department of Labor.

MILITARY SERVICE LEAVE:  Administrative staff members will be granted military leave as required by law.

PERSONAL LEAVE: An administrative staff member who wishes to request an unpaid personal leave must make that request in writing to his or her supervisor.  These leaves are rare and are evaluated individually.  Consideration is given to:

• The compelling nature of the circumstances;
• Length of service; and
• Departmental staffing needs.

BENEFITS COVERAGE DURING UNPAID LEAVES

During unpaid leaves, Wesleyan University does not make contributions to pension accounts, and vacation and holiday time do not accumulate.  For questions about benefits during unpaid leaves, please contact Human Resources.