Administrative staff members are paid monthly, semi-monthly, or weekly, depending on the particular position.  Unless arrangement is made for the direct deposit of paychecks to a financial institution (applications available from the Payroll Office), paychecks are distributed through campus mail or mailed to the individual’s home address.  If arrangement is made for direct deposit of paychecks to a financial institution, a statement of earnings and deductions will be sent through campus mail or to the administrative staff member’s home each payday.  Employees are encouraged to use IPay to view payroll statements online.  Information is available in Portfolio.

EARNINGS:  Administrative staff members’ earnings include base pay.

DEDUCTIONS:  Mandatory deductions include:

• Federal and state income taxes (based on an individual’s W-4 filing status; W-4 filing status may be changed at any time by filing a new W-4 form with the Payroll Office);
• Social Security taxes; and
• Medicare taxes.

Optional pre-tax deductions are available for:

• Group medical and dental insurance (deduction is automatic for participants in these plans);
• A reimbursement account for medical and dental expenses not covered by insurance (medical expense reimbursement account or MERA);
• Supplemental retirement savings (SRA) (tax deferred); and
• A dependent care expense reimbursement account.

• Optional life insurance for administrative staff member or family members;
• Contributions to the United Way;
• Contributions to the Wesleyan Fund; and
• Miscellaneous expenses such as bookstore or food service charges.

MEDICAL EXPENSE REIMBURSEMENTS:  This applies only to administrative staff members who have enrolled in a medical expenses reimbursement account (MERA).  Reimbursements for medical or dental expenses not covered by insurance will be included in a regular paycheck and will be itemized on the pay stub.  Please see the benefits booklet for details on eligibility, enrollment deadlines, and the procedure for claims reimbursement.

DEPENDENT CARE EXPENSE REIMBURSEMENTS:  Reimbursements are paid in the last paycheck of the month.

REIMBURSEMENTS FOR WORK-RELATED EXPENSES

Administrative staff members are reimbursed for training, travel, lodging, other expenses approved in advance in connection with an administrative staff member’s job, and for the use of a home phone for work-related long-distance calls.  Application for reimbursement must be made on travel expense forms and vouchers provided by the Accounts Payable Office.  Reimbursement will be made in a separate check; not a paycheck.

For more comprehensive information on supplemental retirement savings, and optional benefits, please see the appropriate sections in the benefits booklet.  Forms for changes and reimbursements can be obtained in Human Resources.