Most administrative staff positions are exempt from federal overtime regulations.  A few positions, however, are eligible for overtime compensation based on the tasks, training, and accountability required of the position.  Federal regulations require that administrative staff members in these few non-exempt positions record their hours and be paid time-and-a-half for hours worked in excess of 40 per week.  Any payment of overtime must be authorized before the overtime work is performed.

An administrative staff member who is unable to report for work as scheduled must notify his or her supervisor or a specified department staff member as soon as possible.

Wesleyan University encourages flexible scheduling during the summer.  Departments may authorize administrative staff members to start work earlier, take shorter lunches, or make other arrangements to end the workday or workweek earlier.

Alternate Work Schedules
 for Full Time Administrative Staff

Guidelines

• Eligibility requires a “meets” or “exceeds” Performance Evaluation
• Approval by supervisor and Cabinet member
• Holiday – regular work week
• 30 day notice if not successful
• If request denied, can be revisited
• Work at home – only project-based

Flex Hours – five days a week but different hours

• Employees apply and are approved at the discretion of the supervisor based upon business needs.
• Supervisor must try to be flexible and creative when two or more employees make the request
• Approval can be for the year or seasonal.
• Employee expected to schedule personal commitments before or after business hours
• Signed agreement  required
• Schedule must be consistent
• Minimum 30 minute lunch

 Alternate Schedule – shortened work week (4 out of 5 days or 9 out of 10 days)

• Employees apply and are approved at the discretion of the supervisor based upon business needs.
• Supervisor must try to be flexible and creative when two or more employees make the request.
• Approval can be for the year or seasonal
• Extra hours must be added to beginning or end of normal work day
• Consistent number of hours each day
• Employee expected to schedule personal commitments before or after business hours or days off
• Signed agreement required
• Schedule must be consistent
• Minimum 30 minute lunch

 Work at Home – not included in this program

• Project-based only