Job Qualifications

The factors shown on this grid are representative of those that are required of the job. If an incumbent has a higher level of skill but the job does not regularly require it, then is it not considered in the grade level decision. In order for a job to be placed in a grade, the job must have most, but not all, of the factors shown below and on the attached sheet that are associated with that grade.

SKILLS & BACKGROUND REQUIREMENTS

Description

Grade II

Grade III

Grade IV

Grade V

Measures Information Processing skills in the following categories:

  • Web browsers
  • word processing
  • spreadsheets
  • databases
  • email
  • electronic calendars
  • file management skills
  • Web publishing skills
  • special-purpose software

Familiarity with at least two categories of software. Functions in a Microsoft Windows or Macintosh environment (use a mouse and keyboard, use menus and icons on the desktop, etc.).

Working knowledge of at least three categories of software. Familiar with the use of a Web browser. Sufficient expertise in one or two software packages to train others.

Demonstrated expertise in three or more categories of software – Knowledge of more advanced features of these packages. Trains others. Easily locates information on the Web and some familiarity with Web publishing.

Expert knowledge of three or more categories of software or complex special-purpose software. Solid understanding of the use of Microsoft applications and assists other department members with a variety of computer software problems.

Description Grade II Grade III Grade IV Grade V

Written Proficiency measures degree of independence in composition and finalization of documents. Also measures skills required in punctuation and grammar.

Good command of the English language to type letters and documents with few punctuation or grammatical errors.

Proofreads and edits copy.

Writes draft documents such as letters for others to edit and sign.

Writes documents such as publications, letters, or brochures.
Description Grade II Grade III Grade IV Grade V

Experience/Education is measured by the quality and amount of progressively responsible experience required and/or particular educational requirements. Formal education may substitute for experience.

One to three years of related experience and high school diploma.

Four years of experience and/or associates degree.

Eight years of experience. Education might be substituted for experience.

Specialized training or foreign language skills. Education might be substituted for experience.

Go to Job Qualification Questionnaire.  This form will open in Word and you may fill it out in Word and email it back to Human Resources, or you may print it out and send it back by campus mail.

Open the Job Qualifications grid as a Word document.