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Administrative Systems

Electronic Portfolio

The Portfolio System is Wesleyan’s portal system which provides access to institutional data and systems for authenticated students, faculty and staff.  The Portfolio login can be found in the top black bar of the Wesleyan homepage.  
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PeopleSoft Security

PeopleSoft is divided into three separate systems: Student, Human Resources and Financial Systems.  Key data is synchronized across all three databases.  For security requests, please use the Peoplesoft Security Request Form.

Student Systems

The Student and Faculty Information System (SFIS) supports student offices across campus. These offices include Admission, Registrar, Student Accounts, Dean’s, Academic Affairs, Office of International Studies, Residential Life, Financial Aid, Graduate Student Services, Graduate Liberal Studies and the Wesleyan Post Office. Additional information can be found at http://sfis.blogs.wesleyan.edu. For information on SFIS, e-mail Carolyn Pike, PeopleSoft Project Analyst, at cpike01@wesleyan.edu.
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Human Resources

The Human Resources Management System (HRMS) supports the Human Resources, Payroll and Benefits Administration Offices.  Human Resources information can be found on the Human Resources webpage.  Specific questions not related to security should be emailed to Dan Pflederer, HRMS Functional Specialist, at dpflederer@wesleyan.edu.
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Wesleyan Financial System

The Wesleyan Financial System (WFS) supports the financial services needs of faculty, staff and students providing a paperless, auditable and workflow driven record of virtualling all university financial transactions. Additional information can be found on the Financial Services pag: http://www.wesleyan.edu/finance/financeDept/ and the Finance Monthly Blog: http://financemonthly.blogs.wesleyan.edu/ . Specific questions not related to security should be emailed to WFShelp@wesleyan.edu.

University Relations/Alumni

The Millennium Alumni Relations and Fundraising System is the alumni database with the ability to store and display complex relationships, giving history and detailed biographic and career data. http://www.wesleyan.edu/alumni

iModules provides an on-line community for Wesleyan alumni to view the latest Wesleyan news, contact classmates, form special interest groups and register for alumni events. All alumni are encouraged to join at http://wesconnect.wesleyan.edu.

Any questions should be directed to Deborah Treister, Director of Planning and Administration for University Relations, dtreister@wesleyan.edu.

Financial Aid

PowerFaids purchased and maintained through the College Board is Wesleyan’s Financial Aid database. It is administered out of the Financial Aid Office with IT support for PowerFaids upgrades and data bridging.
Financial Aid Web Page

Net Price Calculator serves as a guide to aid in early financial planning for college.

WesCard

The WesCard runs the Blackboard One-Card system on Oracle. Actual card production and door access is provided by the LincPlus Card Management System. The University WesCard Office is responsible for the administration of the system with support from ITS.

Room Request/ Calendar (EMS)

Campus Room Scheduling and Calendaring is managed by the Events and Scheduling Office using Event Management Software (EMS). EMS allows community members to browse facilties, select rooms and specific logistic details (food, IT support, room configurations, etc.) for all on-campus events. Public or community events can be submitted to the University Calendar for posting.  http://www.wesleyan.edu/eventscheduling/.

EMS can be accessed by all students, faculty and staff from their portfolios. Individual campus spaces continue to be managed by their respective departments. Specific EMS queries can be emailed to EMShelp@wesleyan.edu.
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Business Intelligence and Reporting

Business Intelligence initiatives are focused in three areas:

  • Working with University Relations, we have developed alumni data marts and use Qlikview as our reporting tool.
  • Working with Admissions, Financial Aid Office, Institutional Research and the Registrar's Office, we have created a Student Data Warehouse that tracks both applicants and students.
  • Working with Academic Affairs, Institutional Research and the Registrar's Office, we have created the Academic Data Warehouse for better understanding of departmental loads, majors and and academic outcomes. We are currently piloting the Consortium for Financing Higher Education (COFHE) Dashboard tool for graphically sharing the data with the campus community.

Our goal is to continue development and integration of all Business Intelligence across Wesleyan.

Additional Transactional Reporting takes place in all administrative systems across campus.

Database Administration

Oracle is our primary Institutional database platform supporting our institutional PeopleSoft, Millennium and Blackboard One-Card systems. We support SQL Server for additional systems across campus including PowerFaids, EMS, LincPLus systems.