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COMPOSING AND SENDING A NEW MESSAGE

Create a New Message  NEW

Click on the New icon on the Toolbar.   You will see the new message form.  You will need to indicate the email address(es) to which the message will be sent, a subject and the content of the message. 

 

Addressing the Message

You can supply email addresses for all recipients of this message in the ToCC  and BCC  boxes.  

· To indicates the primary recipient or group of recipients. 

· Cc (Carbon Copy) is used for those who should receive a copy of the message

· Bcc (Blind Carbon Copy) will send the message to the addresses indicated but their names will not be seen by other recipients.   Bcc does not appear in the message form, but can be accessed by clicking on the Cc button. 

For any of these options, you can type in the full address of the person to whom you are sending the email, or you can use the Address Book.  

 

Autocomplete

As you type an address, Outlook will suggest other addresses you have used in the past that begin with the same letters.  At any point you can simply click on any of the listed addresses and Outlook will auto-complete it for you without further typing. 

autocomplete

You can also look up addresses in the Global Address List (GAL) which includes all Wesleyan faculty, staff and students.  To use this feature, begin tying the address and then click on the Check Names icon.

check-names

You will be presented with a list of email addresses that match the letters you have typed and you can select the one you want. 

 

The Address Book

The Address Book is a collection of address lists that you can use to find and select names, email addresses and distribution lists.   In most cases, since you already have access to Wesleyan email addresses, your address book will consist primarily of non-Wesleyan contacts or your personal distribution lists. 

The easiest way to use the contact information in your address book is to click on the To or Cc buttons and the Select Names dialog box will appear.  You may have multiple address books and can choose from among them.  You may begin to type the desired address to select or scroll through the names on the list, highlight the one you want and then click the To->  Cc->  or Bcc->  buttons to indicate where you want to put it.

contacts 

We will discuss the creation and maintenance of Address Books later in this document.

 

Creating the Body of the Message

This procedure is very much the same as in Eudora or other email programs.  Type the information or copy and paste text in if desired.  Various formatting options are available in the Toolbar.  Spell checking is also available.

 

Spell Check a Message

To check spelling, click on the Tools menu and select Spelling or press the F7 key.

spelling

The Autocorrect Feature

The autocorrect feature is turned on by default and will automatically correct some common mistakes in spelling and capitalization as you type. This can be turned off by clicking on Tools and selecting Autocorrect Options.

autocorrect

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Uncheck any options you do not want. 

 

 

Attachments 

If you wish to include a separate file with your message, you can send that file along with your message as an attachment.   To attach a file, click on the paperclip icon on the Toolbar.  You will see the Insert File dialog box.   In the Look in: drop-down box, indicate the folder in which your file is stored.   Once the files in that folder are displayed, select the file you want to include with your message and click the Insert button.

attachment

The name of the document will then appear on a new line in the message form below the other headers.

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