Managing Your FrontPage Web

• Creating Tasks
• Create a Review Procedure for Your Web
• Check Spelling
• Reports
  • Check for orphaned pages
  • Validate links
  • Validate components
• Site Collaboration
  • Security
  • Additional Information for Security
  • Checkout System
• Wesleyan Specific Security for FrontPage Webs
  

Creating Tasks

Tasks Associated with a Page

• you can keep a list of tasks that need to be done to a specific page
• in Page View - Right Click on the page
• select Add Task

• Task name - name the task
• Assigned to - name of person doing task
• Priority - high, medium or low
• Description - full description of task

• you can add multiple tasks for a page
• to view the list of tasks go to the Task View
• the Associated With column is the title of the page with the task

Tasks NOT Associated with a Page

• highlight the web name (the folder starting with http://)
• choose Edit/Task/Add Task
• 
• fill in the same fields as a task on a page
• use Task View to see the task
• notice that it is not Associated with any page (it is blank)

Assigning Tasks

• create a master list of names
• in Page View right click on any file
• select Properties
• select Workgroup
• select Names
• use the Add/Delete/Reset to change names

• use this Master List of Names to assign tasks or reassign tasks

Assign or Reassign Tasks

• switch to Tasks view
• click on Assigned to column of task you want to assign
• a drop down with names in the master list will appear

Editing a Task

• switch to Tasks view
• double click on the task
• make changes in the Task Details box

Create a Review Procedure for Your Web

• you can create a procedure to follow before a page/site goes production
• default Review Status Categories
  • Code Review
  • Content Review
  • Legal Review
  • Manager Review
• to put a file in a review category View/Reports/Review Status
• click in the Review Status column of the file you want to categorize

• choose a category from the drop down box
• you can type a new category into the box
• to add a new category to the master list
  • in Page View right click on any file
  • select Properties
  • select Workgroup
  • select Statuses
  • use the Add/Delete/Reset to change categories

Check Spelling

Current Page Spellcheck

• go to Tools/Spelling

• misspelled words will be displayed with suggestions for changes

Current Web Spellcheck

• go to folder view
• select Tools/Spelling

• use Entire web radio button
• if you want a task list entered for each spelling error check the box
• press start

• you will receive a listing of pages with problems
• you can add the list of pages to the task list
• you can double click on the page and make the changes

Reports

• FrontPage has many reports about your site
• go to View/Reports/Site Summary
• double on any report to get details about that topic

Orphaned Files

• an orphaned file has no links to it from other pages in the FrontPage Web
• switch to Reports view
• view Reports Toolbar (View/Toolbars/Reporting)
• in the Reporting Toolbar select Unlinked Files from the dropdown box
• you receive a list of unlinked files
• Highlight & Right Click to delete the file

Validating Links

• FrontPage can follow hyperlinks and give you a list of invalid ones
• switch to Reports view
• view Reports Toolbar (View/Toolbars/Reporting)
• in the Reporting Toolbar select Site Summary from the dropdown box
• notice the Broken Hyperlinks row
• double click on the Count column to get details
• double click on the filename to fix it

• edit the page to fix the link
• or browse you web to choose the correct page
• or change the link to the correct url

• right click the page name to add it to the task list

Validating Components

• you can view the pages that have errors with components
• switch to Reports view
• view Reports Toolbar (View/Toolbars/Reporting)
• in the Reporting Toolbar select Site Summary from the dropdown box
• notice the Component Errors row
• double click on the Count column to get details
• you can double click on an item to edit it
• right click an item to add it to the task list

Site Collaboration

Security

• you can secure your FrontPage web by Wesleyan email userid/password
• select Tools/Security Permissions

• set the radio button for Use unique permissions for this web
• press Apply
• choose the Users tab

• use Add/Edit/Remove to define users (Wesleyan email) and access rights
• Add User

  

  • Name - Wesleyan email userid (pleone)
  • Password - any characters (needed to add user - but user will use their email password)
  • Confirm Password - same characters as Password
  • Administer - can access this web site through FrontPage with their Wesleyan email userid & password and can do anything the owner can do (even set security)
  • Author - can access this web site through FrontPage with their Wesleyan email userid & password and can edit pages (can not change security)
  • Browse - can view the page through the browser with Wesleyan email userid & password (need to use the radio button  for Only registered users have browse access)
• use the radio button to give everyone browse access or only users listed above
• click Apply
• choose Computers tab

• for tighter security you can add the ip address of computers you want to have access
• click Apply
• click OK

Additional Information for Security

Checkout System

• FrontPage lets a group of users work on a site - defined through security
• built in Checkout System won't let 2 people update file at same time
• to turn on checkout system go to Tools/Web Settings

• check box Use document check-in and check-out
• click OK in the dialog box
• notice the green dots next to the files - they are not checked out
• to check out a file right click on the file and select Check Out

• notice the file has a checkmark in front of it - telling you is is checked out

• no one else can edit it while you have it checked out
• to check it back in - right click on the file and select Check In

• notice the dot returns to green - now others can edit it