Wesleyan University: Library


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Services for Faculty

Library Hours
ID Cards and User Responsibility
Application for Faculty Teaching Assistant Library Cards
Circulation Policies
Renewals
Recalls
Borrow/Recall CTW Materials
Fees/Fines
Confidentiality of Circulation Records
Academic Liaison Program
Research Instruction for Your Class
Reference Services
Reserve Materials
Expedited Processing of New Items
Items in Storage or Special Collections
Search for Items not on Shelves
Accessing Online Resources from Off-campus Locations
Obtaining Materials not in CTW
Document Delivery and Current Awareness Services
Yale University Library Privileges

Library Hours

The most up-to-date library hours are posted at http://www.wesleyan.edu/libr/collections/wlibhour.html. You may also call 860-685-2660 for this information.

ID Cards and User Responsibility

A valid Wesleyan ID that is linked to the library database is needed to charge out library materials. New ID cards can be linked M-F, 9am - 5pm and Sat. 10am – noon, 1pm – 5pm at the circulation office in Olin Library 115. You must have your card linked prior to using library materials. ID cards have no expiration date for tenured faculty members. The expiration date for other faculty members depends on your term of employment. New faculty should bring a copy of the appointment letter (with the salary blotted out please) and your Wesleyan ID card.

ID cards are non-transferable, nor may they be used by anyone other than the person to whom they were issued. All library users assume responsibility for notifying the library of change of address, loss or theft of the Wesleyan ID card, and loss or theft of books charged to them.

If you have questions about your ID cards or circulation issues, in general, please, call (860) 685-3877 or send an e-mail to circ@wesleyan.edu. ID cards are non-transferable, nor may they be used by anyone other than the person to whom they were issued.

Library cards for family members: Faculty spouses and domestic partners are eligible for a free special borrower's card. Special borrowers are limited to a 28-day loan period and a maximum of 10 Wesleyan Library items. Children are not eligible for Wesleyan library cards.

Additional Cards for TAs or RAs: Wesleyan Faculty may have additional library cards for their teaching or research assistants who borrow library materials for the faculty member. An application form for additional library cards is available from the Olin Circulation Department or you may request a card at http://www.wesleyan.edu/libr/services/teachingassistant.html. These additional faculty cards are issued to a specific individual only, they expire on June 1st of each year, and they may not be used by anyone else. Faculty users are responsible for materials borrowed on these ID cards, and for returning these materials to the library by the due date.

Circulation Policies

Loan Periods

Loan periods differ according to the type of material being charged:

Wesleyan / CTW Books – for the academic year
Government documents – for the academic year
CD-ROMs – 7 days
Music CDs - 14 days
Cassettes - 28 days
Music scores - 28 days
Videos (tapes, discs) - 8 days
Bound Periodicals in Olin - 14 days

Check-out Limits

There is no limit on the number of items faculty may charge out at any one time.

User Status: Items On-Loan to You

To view a full list of library materials checked out to you, from the Library home page, click on View Circulation Record under Requests and type your WesID and your last name.

Renewals

There is no limit to the number of times an item may be renewed, provided it is not needed by another library user. Telephone renewals are accepted at (860) 685-3877 9am to 5pm Monday through Friday. You may also renew your items online via the Library Catalog. From the Library home page, click on the link to Library Catalog. Select My Account, then log in with your Wes ID, and your last name. Online renewal of items may only be accomplished before the item is overdue.

Recalls

The Library recall policy strives to balance the needs of the current borrower with the needs of the user requesting the item. The current borrower is guaranteed a loan period of 14 days for monographs, and 7 days for bound periodicals. After 7 days, the item may be recalled for another user. We will send a recall notice to inform you that the item must be returned in 7 days provided it is not already overdue. If a recalled item is not returned on time, an overdue notice is sent. Your library privileges will be suspended until the item is returned.

Borrow/Recall CTW Materials

Connecticut and Trinity Colleges, along with Wesleyan University, comprise a library consortium known as CTW. The CTW Consortium shares an online library catalog, and borrowing privileges are extended to the user communities of the three institutions. Wesleyan students may borrow items from the other institutions either in person at the lending library with a valid student ID, or they may use the online catalog to place their requests. Photocopies of journal articles must be requested through ILLiad, http://illiad.olin.wesleyan.edu/illiad/logon.html The turnaround time for CTW online requests is usually about 48 hours. For further information, see http://www.wesleyan.edu/libr/collections/ctw/ctw-circ.html.

Fees/Fines

There will be no general overdue fines for materials. However, all faculty are subject to recall overdue fines. The recall overdue fine is $7.00/day to a $70.00 maximum. If an item is lost or stolen, the Item Replacement fee is $50.00 minimum, or the actual cost of the item if greater. There is a non-refundable replacement processing fee of $35.00 per item. There will be no additional fees for repair or binding of damaged items; however, extensive damage may result in the charging of replacement and processing fees.

Confidentiality of Circulation Records

Wesleyan University Library is committed to the protection of the privacy rights of all of its students, faculty, staff and other library users. In the spirit of CT state law C.G.S.A. § 11-25, and in accordance with the American Library Association policy on "Confidentiality of Library Records," all library records are considered to be confidential transactions. Library staff will not release the name of any person to whom an item is currently charged, nor will they release past circulation records (this includes interlibrary loans). For exceptions, individual faculty, students and staff must request, in writing, that the library is authorized to share circulation information with other persons who might request such information. Persons making requests for circulation information must state the specific purpose for which the data is being used. If faculty and students would like to share their circulation information with each other, both parties must agree in writing to this arrangement and be approved by the University Librarian. All exceptions must be submitted in writing to the University Librarian, Olin Library, Room 202A.

Academic Liaison Program

This program provides each faculty member with the name of a professional librarian whom they may contact for assistance with using any of the resources and services offered by the library. Library liaisons will make appointments with faculty members to work with them on the use of databases relevant to their research or teaching, to arrange for class presentations, or to explain new procedures such as how to access and search our electronic journal holdings. To find more information about this program and your library liaison, go to http://www.wesleyan.edu/libr/services/facliais.html

Research Instruction for Your Class

If you believe your students might benefit from a demonstration of how to use particular library resources, we will set up special instructional sessions for your class. Additional courses may be created at your request. Contact your library liaison about this. A list of library liaisons is available at: http://www.wesleyan.edu/libr/services/facliais.html.
In addition to in-class instruction, you can refer your students to the library for a Personal Research Session with a librarian to work on a particular research project. This allows us to work with your students one-on-one, on their schedule, and concentrate on their particular needs. Form for setting up a session is available at http://www.wesleyan.edu/libr/services/personalresearch.html
Librarians will, at your request, design research guides for specific courses which list and describe both Wesleyan Library and Internet resources that would be useful for students in that class. Contact your library liaison at http://www.wesleyan.edu/libr/services/facliais.html for more information.
Librarians in Special Collections & Archives offer class sessions focused on primary source materials held in our collections. These sessions are tailored to meet the needs of the class, such as the history of the book, or performing effective research using primary sources at Wesleyan and elsewhere. Contact Special Collections & Archives at x3864 to arrange for a class session, or email Suzy Taraba, University Archivist, staraba@wesleyan.edu.

Reference Services

Reference services are available at the Olin, Art and Science Library as well as Scores and Recordings and Special Collections & Archives. Advise the Reference Department of your research interests and a staff member will discuss library services with you, give you a tour of our facilities, or help you begin your research.

Please stop at the reference desk, call one of the numbers listed below or go to http://www.wesleyan.edu/libr/services/ask_ref.html to ask a reference question. You can also reach us by email at reference@wesleyan.edu

Olin Memorial Library 685-3873
Art Library 685-3326
Scores and Recordings 685-3899
Science Library 685-3714
Special Collections & Archives 685-3864

Reserve Materials

Course readings are often in heavy demand and they need to be made available to as many students as possible. Library staff will place materials on reserve at your request. Please give them adequate lead time to have your readings available so they are ready when your students need them. Please see http://www.wesleyan.edu/libr/reserve/resvFacGenl.html for further information. Beyond print materials, the Library will also offer an Online Reserve program. We will scan your materials into a pdf format and load them to our Online Reserves server. Your students can access these materials as they desire. For more information on Online Reserve, contact the Head of Access Services, EunJoo Lee, x3454, elee01@wesleyan.edu

Expedited Processing of New Items

If an item is listed in the catalog as ON-ORDER or RECEIVED, processing of the item may be expedited and the item will be reserved for your use. "Rush" requests for RECEIVED items are normally completed within 24-36 hours. Use the blue REQUEST FOR AN IN-PROCESS BOOK available from the Olin Circulation Desk.

Items in Storage or Special Collections

Older and lesser used materials are housed in off-campus storage facilities. These materials may be retrieved upon your request, and they will normally be available for your use within 24 to 48 hours. All items in Special Collections & Archives are housed in closed stacks and they will also be retrieved, upon request, for your use. They are available for use in the SC&A reading room on the same day that you make your request, or as soon as the reading room opens the next day. SC&A reading room hours are Monday--Friday 1:00-5; Summer hours are Monday--Thursday 1:00-5. To request materials either from storage or Special Collections & Archives, please complete the "Request Items from Special Collections or Storage" form available either on paper or at http://www.wesleyan.edu/libr/services/storage.html

Search for Items not on Shelves

If you are unable to locate a book in any of the Wesleyan Libraries, you may place a search request. Library staff will initiate a systematic search for the item and notify you of the results. The form for requesting a search is available online at http://www.wesleyan.edu/libr/services/searchrequest.html.

Accessing Online Resources from Off-campus Locations

Wesleyan University Library subscribes to a wide array of online indexes, electronic journals, and other databases available over the Internet. Since they are paid subscriptions, access to them is generally limited to users from the Wesleyan campus network. If you have a valid Wesleyan e-mail account and password you may be able to access these databases off campus. Please see http://www.wesleyan.edu/libr/resources/offcampusaccess.html for detailed access instructions.

Obtaining Materials not in CTW

The library routinely purchases books based on user recommendations. You may send acquisition suggestions directly to acq@wesleyan.edu or from the library home page link under Online User Services select Suggest a Purchase or at http://www.wesleyan.edu/libr/services/purchase.html

Interlibrary Loan Services:

The Interlibrary Loan Department supports your research by borrowing materials which are not available in the CTW consortium libraries. Generally this service is limited to books, theses and dissertations, photocopies of articles and microfilms. Turnaround time is approximately two weeks depending on the location of the lending library. Requests can be made electronically at http://www.wesleyan.edu/libr/collections/illiad/ill-pol.html.

Document Delivery and Current Awareness Services

Personal accounts with the Ingenta Services allow you to directly order journal articles not found in CTW collections. Delivery is to your fax machine. See the Ingenta web site
Reveal Alert Service is available for delivery of tables of contents of your pre-selected journal titles. The tables of contents arrive in your e-mail shortly after the publication of the latest journal issue. You may also set up keyword searches or authors’ names to track new publications in your field.
Personal accounts to these services are available to tenured or tenure track faculty only.

For more information, contact EunJoo Lee, Head of Access Services, x3454, elee01@wesleyan.edu

Yale University Library Privileges

Yale privileges sponsored by the Wesleyan Library are available for tenured, or tenure-track Wesleyan faculty only. See http://www.wesleyan.edu/libr/services/yalecard.html for more information concerning application procedures.