Creating Bibliographies with EndNote

Importing from Specific Databases

Select the database from the list for instructions on how to download citations. Databases not on this list do not currently have an EndNote filter (in which case you will have to input citations into EndNote manually - see Adding References to your EndNote Library). EndNote includes filters for most of these databases; some, however, are not included in the install program. If your EndNote program does not have the appropriate filter, you can download filters from EndNote's Import Filters. 

Database-Specific Instructions
listed by database provider
 

 

Cambridge Scientific Abstracts

includes these databases:

  • Avery Index to Architectural Periodicals
  • Bibliography of the History of Art
  • British Humanities Index
  • Criminal Justice Abstracts
  • Environmental Science & Pollution
  • ERIC
  • GeoRef
  • MLA
  • PAIS Archive
  • PAIS International
  • Philosophers' Index
  • Social Services Abstracts
  • Sociological Abstracts 

To Import Records:

Note: If you are using EndNote X or earlier, CSA database formats have changed and you will need to load an updated EndNote filter. Go to www.endnote.com and then click on "Support and Services" at the top of the page. Click "Import Filters." Click "Filtering Options," then in the drop-down menu select CSA. Download the filter for the index you want to use. Save it to your EndNote program folder on your C drive in the "Filters" folder (C -> Program Files -> EndNote X -> Filters). The next time you open EndNote, the new filter should work.

  1. Mark the records you want to save. 
  2. Click to "Save/Print/Email Records"  
  3. Select the format you want to save. "Full format - no references" will include citation information, abstract, subject headings, etc, but not the paper's bibliography (when available)
  4. Select for PC, Mac, or UNIX, and click to "Save" file. Give the file a name and location you will remember. 
  5. In EndNote, use the Cambridge Scientific Abstracts (CSA) import filter for the database from which you saved your citations (see After Saving Files from a Specific Database below for details) 

 

Ebsco

includes these databases:

  • America History and Life
  • CINAHL
  • GLBT Life
  • Historical Abstracts
  • Library, Information Science & Technology Abstract (LISTA)
  • Music Index
  • Religion Database 

 

To Import Records:

  1. Click the "Add" icon to add desired records to your folder.  
  2. Click the "Folder has items" icon toward the upper right part of the page for a list of all the records you have selected.
  3. In the folder list, click to "Export."
  4. Select the option to "Direct Export to EndNote, ProCite, or Reference Manager" and click to "Save."
  5. Depending on the browser you are using, it will take you directly to EndNote or you may have to click to "Open" the file and then it will take you to EndNote.
  6. Select the library into which you want to export the records and then click to "open" that library. The records are automatically loaded into the library. 

 

Gale

includes these databases:

  • Expanded Academic
  • InfoTrac OneFile

 

 

To Import Records:

  1. Click check boxes to mark desired records.
  2. In the options along the top of the screen, click "Marked Items"
  3. At the top right corner of the list of marked items, click to "Download"
  4. Select to save it as "Plain text with bibliographic tags" and click to "Download"
  5. Save it to a file name and location you will remember.
  6. In EndNote, use the InfoTrac filter for Gale databases to import the file (see After Saving Files from a Specific Database below for details) 

 

ISI Citation Indexes

includes these databases:

  • Arts and Humanities Citation Index
  • Science Citation Index 
  • Social Science Citation Index 

To Import Records:

  1. Mark the records you want to save (click "Submit Marks" after selecting records to mark). 
  2. In the "Output Records" options, click to "Export to Reference Software."
  3. This takes you back to EndNote, where you select the library into which you want to export the records and then click to "open" that library. 

    Note: "EndNote Web" currently does not work well with the EndNote program loaded on a hard drive. Unless you are using EndNote Web for everything, do not use it for these ISI databases.

 

 

National Library of Medicine

includes these databases:

  • Medline

 

To Import Records:

  1. Mark the records you want to save. 
  2. In the "Display" pull-down menu, select "MEDLINE."
  3. This will give you a page with the selected citations listed with labeled fields. From the "Send to" pull-down menu, select "File."
  4. You will be prompted to save the file "pubmed-result.txt"; save it to a location you will remember.
  5. In EndNote, use the "PubMed (NLM)" import filter in import the contents of the file you just saved (see After Saving Files from a Specific Database below for details) 

                        

 

NISC

includes these databases:

  • RILM Abstracts of Music Literature
    (you will need to download a filter for this database)

 

To Import Records:

  1. Mark the records you want to save. 
  2. For "select Output Format" option, select "marked Full Records."
  3. Click to "Save" selected citations. NOTE: do not use the "Export" function to download directly into EndNote; some parts of the citations may not copy correctly).
  4. This will open a text file in Notepad. Under "File," click to "Save As" a .txt document; give the file a name and location you will remember.
  5. In EndNote, use the RILM NISC import filter (you will need to download this filter) (see After Saving Files from a Specific Database below for details) 
 

 

OCLC FirstSearch

includes these databases:

  • AGRICOLA
  • Alternative Press Index
  • Anthropology Plus
  • ArticleFirst
  • Dissertations Abstracts

 
  • Electronic Collections Online
  • GeoBase
  • PapersFirst
  • Proceedings
  • WorldCat

 

To Import Records:

  1. Mark all the records you want to save. 
  2. Click the "export" icon    
    That brings up the Direct Export Records page. 
  3. Click to select "Marked records" and "EndNote", then "export"
  4. This takes you back to EndNote, where you select the library into which you want to export the records and then click to "open" that library. 
  5. Select the appropriate import filter (e.g. WorldCat OCLC) and click to "Choose" that filter. 

 

 

OVID

includes these databases:

  • Biosis
  • EconLit 
  • Health and Psychosocial Instruments
  • INSPEC
  • PsycINFO

 

To Import Records:

  1. Mark all the records you want to save. 
  2. In the Citation Manager at the bottom of the page, select to save "Selected Citations," the "Complete Reference," and as "Direct Export."
  3. Click to "Save."
  4. EndNote will open and provide an option to select a library in which to save your references, or to create a new library.

 

RLG Eureka

includes these databases:

  • English Short Title Catalog

To Import Records:

  1. Before searching, click the "Preferences" link at the top of the page. This will open a new window.  
  2. In the new window, in the "Email, print, download" section select "EndNote native format"
  3. Select to "Display multiple records" as "Full"
  4. Click to "Apply Preferences."
  5. This returns you to the database. Search for records and mark the ones you want to save in to EndNote.
  6. At the bottom of a search results page, click to "Print."
  7. Use your browser's Save As function to save the references as a Text file (*.txt).
  8. In EndNote, use the "Refer/BiblX" filter to import records (see After Saving Files from a Specific Database below for details) 

 

 

SciFinder Scholar

includes these databases:

  • Chem Abstracts

To Import Records:

  1. Mark the records you want to save. 
  2. Select the Save As button. 
  3. For "File Type," choose "Tagged Format"
  4. Click to "Save." Give the file a name and location you will remember. 
  5. In EndNote, use the SciFinder Scholar (CAS) import filter. 

 

Silver Platter

includes these databases:

  • FIAF International Film Archives

To Import Records:

  1. Mark the records you want to save.
  2. Click the button in the top frame to save marked records.
  3. Select your save options as in the image below, and click to "Save Records." Give the file a name and location you will remember.
  4. In EndNote, use the SilverPlatter (SP) import filter for the database from which you saved your citations (see After Saving Files from a Specific Database below for details)

 

Wilson Web

  

includes these databases:

  • Art Full Text
  • Art Index Retrospective
  • Humanities and Social Science Retro
  • Humanities Full Text
  • Readers Guide Full Text
  • Readers Guide Retrospective
  • Social Sciences Full Text

To Import Records:

  1. Mark the records you want to save.
  2. Click the button on the left.
  3. Select to export "records in your marked set," to download records into "The EndNote Filter," and click to "Export." 
  4. This takes you back to EndNote, where you select the library into which you want to export the records and then click to "open" that library. 
  5. Select the appropriate import filter (WilsonWeb) and click to "Choose" that filter. 

 

 

 

After Saving Files from a Specific Database

 
  • In EndNote, open the library you wish to import the results into.
  • Choose File from the main tool bar
  • Choose Import. This will bring up the box below. 
  • Click on Choose File to locate the file you saved the references in. 
  • Select the correct Import Option from the pull-down menu; each database has a unique filter file. For a list of filters, click on Other Filters and find the one for the database you saved the references from. Note that you need to know both the name of the database (e.g. Sociological Abstracts or PsycInfo) and the "information provider" which provides our access to the database (e.g. we get Soc Abs from Cambridge Scientific Abstracts, and PsycInfo from OVID). 
  • Choose an option from the Duplicates pull-down menu: Import all will import all records. Discard Duplicates will not import references that match ones already in your library. Import into Duplicates Library will import duplicates into a separate library so that you can review them later.
  • Click Import to import the references
  • The imported references will open in a new window so that you can easily review them. To see all your references, choose References from the main tool bar, and choose Show All.

If there is no filter for your database in the list of filters, go to EndNote's Import Filters page to get a copy of the filter you need. Sort by Database or by Information Provider, then find the database in the list. Make sure you select the correct information provider from which you accessed the database (many databases are available through more than one information provider).  Then click "FTP" to get a copy of the filter; save it in the "Filters" folder in "EndNote." If EndNote does not provide a filter for your database, you will have to input the citations manually.

 

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