Creating Bibliographies with EndNote

Using EndNote with Microsoft Word

In addition to storing your references, EndNote is a bibliography maker. It works with Microsoft Word, Word Perfect, and several other word processors to create formatted bibliographies and citations in your papers. If you install EndNote after you have installed your word processor program (e.g. MS Word), EndNote should update your word processor program and add EndNote options. If you are using Word, to make sure your software has loaded these features open Word. Choose Tools from the main tool bar. You should see EndNote listed. There should also be a toolbar with EndNote options. If not, please contact the ITS help desk (685-4000) or an academic computing manager for assistance.

Open Microsoft Word and EndNote on your computer
Make sure your library is open in EndNote
Begin typing. When you come to a point where you wish to insert an in-text citation, go to your EndNote library. Highlight the reference you will be citing (press the Control key and click to add more than one reference).
Back in Word, Choose Tools from the main tool bar
Under EndNote, select Insert Selected Citation(s)
EndNote will insert a temporary citation as a placeholder, or format it according to a preset style (if one has been set) … Don't Panic! This is not what the final product will look like!

Alternatively, you can just click the appropriate icon in the EndNote toolbar in Word to insert the selected reference(s) from EndNote.

You can also insert a citation in a footnote. Insert a footnote in Word as you normally would, and enter desired text (if any) in the footnote. Then click to Insert Selected Citation(s).

When the paper is done, you are ready to format the bibliography:

Choose Tools from the main tool bar in Word
Under EndNote, select Format Bibliography (or click the Format Bibliography icon in the EndNote toolbar)
You will then choose the appropriate style for your bibliography (see next page if your style is not listed)
Click OK
Boom! It's done.

Reformatting a bibliography

Now, suppose you are the sad honors candidate who discovers, upon handing in your 150 page honors thesis, that instead of MLA style you should have used APA style. If you didn't use EndNote, you will probably find yourself drowning your sorrows. If you did use EndNote ....

Choose Tools from the main tool bar in Word
Under EndNote, select Format Bibliography
Choose the CORRECT style this time
Click OK, and the entire bibliography is instantly reformatted.

A bibliography in APA Submitted style

The same bibliography in Numbered style

There is a long list of bibliographic styles to choose from, and you can even create your own if you really have to. Proceed to the next page to find out more about how styles work.

To add page numbers in a citation

Under Tools then EndNote in Word's main menu, there is a function to Edit Citation(s). Use this to insert page numbers or text to a citation. Note: if you enter page numbers or text into a citation, the entered text will disappear the next time you format your bibliography.
The Edit Citation(s) function lists all the citations in the document. Select one of the citations, then add page numbers or text to go in the parentheses before or after the citation.

You can also do this manually, without the Edit Citation(s) function. Make sure the citations in the Word document are Unformatted (Under Tools then EndNote, click Unformat Citations). Each citation will appear in brackets with the author's name, the date, and a number linking it to a specific reference in your EndNote library. To enter page numbers or other text into a note, type the text after the number and within the brackets, like the text in red below in the Baker citation. To add a prefix to a citation, put the text before the author's name and add a backslash "\" before the name; the text that precedes the backslash will be in front of the formatted citation. So if you set up your unformatted citations to look like

and then format it in Author-Date style, your text and bibliography will look like

After using either of these methods to insert page numbers or text into a citation, you can reformat the citations into any other style and the added text will appear within the citation.

Next: Adding Styles to Your Folder

Contents - New Library - Adding References - Importing References - Searching Library
Searching Online Databases - Microsoft Word - Styles - Help - Specific Databases

Under Tools then EndNote in Word's main menu, there is a function to Edit Citation(s). Use this to insert page numbers or text to a citation. Note: if you enter page numbers or text into a citation, the entered text will disappear the next time you format your bibliography. The Edit Citation(s) function lists all the citations in the document. Select one of the citations, then add page numbers or text to go in the parentheses before or after the citation.
You can also do this manually, without the Edit Citation(s) function. Make sure the citations in the Word document are Unformatted (Under Tools then EndNote, click Unformat Citations). Each citation will appear in brackets with the author's name, the date, and a number linking it to a specific reference in your EndNote library. To enter page numbers or other text into a note, type the text after the number and within the brackets, like the text in red below in the Baker citation. To add a prefix to a citation, put the text before the author's name and add a backslash "\" before the name; the text that precedes the backslash will be in front of the formatted citation. So if you set up your unformatted citations to look like

and then format it in Author-Date style, your text and bibliography will look like