Processes & Procedures

To initiate a project, please either fill out our online form or contact Jen Carlstrom at 860.685.3180 or at jcarlstrom@wesleyan.edu. Projects are queued according to when each is initiated and what deadlines are established.

There are four types of web projects, each with its own process and timetable. Following is a description of each, including fees that may apply.

New or Redesigned Websites

We create new websites and redesign existing sites to reflect the university brand. Total project time of six weeks breaks down as follows:

Task

  

Time
Initial Meeting
-        Set schedule, design direction and technical requirements.
-        Charges will be discussed if necessary		   1 Day
Design templates
-         Two rounds of design, as needed.
-         Finalize navigation, graphics and photographs.
-         Client approval required.
 		   2 Weeks
Create Templates
-         Code skeletons, channels, and templates.
-         Special technical requirements will be addressed during this period and may require additional time.
 		   2 Weeks
Training Class
-         3-hour working session
 		   1 Day
Input or Transfer of content
-         Client manages input or transfer of content, using new templates.
-         Student help available at rate of $15 per hour. Minimum charge of $30.
 		   10 Days
Final Approval and Launch
 		   3 Days

* The client is responsible for site content. Public Affairs Office writers and editors are available to assist upon request.

**Client delays will lengthen the project timeline.
 

Website Updates

These projects include the creation of additional templates, reorganizations to a site, the addition of new content or navigation, and photo updates. Hourly rates apply. An estimate of charges will be provided at the outset of each project.
 

HTML Emails

We create html templates for use as bulk emails or newsletters. Total project time of two weeks breaks down as follows:

Task

  

Time
Initial Meeting
 		   1 Day
Two rounds of design, as needed
 		   1 Week
Create Template
 		   3 Days
Final Approval
 		   1 Day


New Media Projects

These web projects incorporate Flash, audio, video or multimedia production and include animations, screensavers and slideshows. An hourly charge applies, so the total cost depends on the scope of the project. Freelance help may be necessary, depending on the nature of the project, and is billed at cost. After an initial meeting to establish the scope, we will estimate the total cost and recommend a schedule.

Charges

There are two rates for services provided: a professional rate of $60/hr and a student rate of $15/hr. Rush projects incur a flat fee of $100. A cost estimate will be provided before work begins unless specified below. Below is a listing of scenarios that can incur charges.

-         Additional designs requested after the first two rounds.

-         Additional templates requested after project scope established.

-         Changes to navigation, graphics or imagery after a design has been approved.

-         Original photography requested. Photo shoots are charged (when applicable) at $240 for a 1/2 day or $480 for a full day.

-         A project is initiated and scheduled, yet remains idle for more than two months due to client inactivity. This will incur a flat fee of $100.

-         A design is approved and templates created, yet the client fails to implement the site for more than four months. This will incur a charge of $60/hr for work done.

-         A project is canceled or its scope changes after designs are created. This will incur a charge of $60/hr for work done.