PRE-REGISTRATION ADJUSTMENT NOTES

Please contact Paul Turenne with any questions.

  • Academic Forum

    As part of Orientation, the Academic Forum will take place on Thursday, August 31 from 11am-12:30pm on the Huss Courtyard. Faculty representatives will be available during the Forum to discuss major admission, major requirements and prerequisite override requests.

  • Academic History

    The Fall 2017 course schedule for students will begin to appear within the Academic History in WesPortal beginning at 12pm on Friday, September 1.

  • Academic Interest Questionnaire

    New undergraduate students were asked to complete the Academic Interest Questionnaire in June. The results are available as pdfs via WesPortal>Academics>Academic Toolbox>Advisees>DocFinity>Documents.

    The Questionnaire is broken down into the following sections:

    • Interests & Goals
    • Academic Interests --- Majors
    • Pre-Health Requirements

    This information assisted in assigning faculty advisors, as well as providing valuable information to the class deans and faculty advisors.

  • Academic Reflection Essay

    New first year undergraduate students were asked to complete the Academic Reflection Essay in June. The results are available as pdfs via WesPortal>Academics>Academic Toolbox>Advisees>DocFinity>Documents.

    The instructions to students was as follows:

    The Academic Reflection Essay is designed to help students think about where they have been--and where they are going--in their academic careers.  They were asked to take the time to reflect upon the prompt below and write a thoughtful response. There are no right or wrong answers, no minimum or maximum length. Respond as you feel comfortable with a paragraph or a few pages. The exercise is purposely open-ended to encourage freedom of expression and diverse points of view.  Depending on how you respond, your class dean may invite you to elaborate on your thoughts in a one-on-one meeting.

    The essay prompt was as follows:

    Where have you been and where do you think you will be going academically? What are you looking forward to? What are your concerns?

  • Adjustment Start Times

    Students are assigned an adjustment start time based on how many full credit courses they received. Students with fewer credits will begin earlier than those who received more. Adjustment closes for all students at 10am Friday, September 1.

    • Friday, September 1 --- 8am --- Undergraduates scheduled into less than 3 full credit courses and Graduate students
    • Friday, September 1 --- 9am --- Undergraduates scheduled into 3 or 4 full credit courses
  • Adjustment

    The Pre-Reg Adjustment system will be open from 8am - 10am on Friday, September 1.

    The system will open in a staggered fashion:

    • 8am - students with less than three enrolled full credit courses and graduate students
    • 9am - students with three or four enrolled full credit courses

    During this time, students can:

    • enroll in available courses
    • drop enrolled courses
    • assign ranked Drop/Add enrollment requests
    • submit POI/prereq requests
    • search WesMaps for available courses

    During this time, advisors can:

    • take action electronically/remotely
    • approve enrollments/drops
    • deny enrollments/drops
    • request a discussion regarding enrollments/drops ('See Me' option)

    During this time, instructors can:

    • take action on POI/prereq requests
  • Adjustment Preparation

    Pre-Reg Adjustment Preparation will end at 7:59am on Friday, September 1.

    Students should access the adjustment system before their official adjustment time to prepare. Since adjustment is in real time, it is important for students to take the time now to search WesMaps for courses to add to their 'not scheduled' list. Students who wait to find courses risk losing available seats to other students.

    During this time, students can:

    • review scheduled courses
    • assign ranked Drop/Add enrollment requests
    • submit POI/prereq requests
    • add courses to 'not scheduled' list
    • use the WesMaps Search to identify courses to pursue during Adjustment and Drop/Add

    During this time, advisors can:

    • take action electronically/remotely
    • approve enrollments/drops
    • deny enrollments/drops
    • request a discussion regarding enrollments/drops ('See Me' option)
    • communicate via email with advisees
    • review an advisee's Admissions documents, Academic Interest Questionnaire, Academic Reflection Essay and First Year Matters Response

    During this time, instructors can:

    • take action on POI/prereq requests
  • Advisor Action

    Students were scheduled into courses by the Scheduling program based on the ranked plans submitted during Pre-Reg Planning. These scheduled courses are marked as 'advisor pending'.

    At this point, advisors are able to access and review their advisee's scheduled courses and begin a dialogue with the student about their intentions, culminating in the individual advising meetings on Thursday, August 31 (new undergraduate students only).

    Before 8am Friday, September 1 advisors and advisees should discuss and agree on which scheduled courses should be approved and what the student's action plan should be for Adjustment (8am Friday, September 1).

    Advisors can access the Pre-Registration system, via WesPortal>Academics>Academic Toolbox>Advisees>Pre-Reg>In Progress.

    Please note that advisors can only take action until Adjustment closes at 10am on Friday, September 1.

    Please note that pending actions can only be done before the close of Adjustment or after the opening of Drop/Add.

  • Advisor 'See Me'

    All course adjustments (adds and drops) by a student require approval from the student's faculty advisor. All adjustments are approved electronically. A face-to-face meeting or communication between student and advisor are not required unless the advisor places a “See Advisor” status on the course transaction.

    'See Me' transactions can only be changed to 'advisor approved' or 'advisor denied' by the advisor that originally marked the course as 'See Me'.

  • Backup Advising
    If you have assigned advisees and will be unavailable during parts of course registration, please review/set your backups and activate via WesPortal>Academics>Backup Advisor.
  • Class Lists & Enrollment Request Lists

    Instructors will be able to view class lists and enrollment requests lists beginning at 12pm on Friday, September 1. No action can be taken until Drop/Add opens at 8:30am on Monday, September 4.

  • Drop/Add

    Drop/Add begins at 8:30am on Monday, September 4 and ends at 5pm on Friday, September 15.

    In order to be eligible to participate in Drop/Add, all students are required to click the 'Enroll Me' button in WesPortal after arriving on campus.

    During this time, students can:

    • submit unranked Drop/Add enrollment requests for instructor approval
    • drop enrolled courses
    • register for tutorial courses and student forums
    • discuss the four full credit course limit with their faculty advisor
    • finalize crosslistings, grading mode and general education designations

    Per the EPC Statement, unless registered students attend the first class meeting or communicate directly with the instructor prior to the first class (in writing, by email or in person), the instructor can drop a student from his/her class list.

    More information is available here.

  • First Year Seminars

    New first-year students enrolled in a Spring 2018 FYS course can view the course information via WesPortal>Academics>Academic History.

    New first-year students interested in registering for a Fall 2017 FYS course or changing their current Fall 2017 FYS course, can pursue a Fall 2017 FYS course during Adjustment and Drop/Add.

    The list of Fall 2017 FYS courses with seats available can be accessed via:

    1. Click here.

    2. Check 'First Year Seminars’.

    3. Check ‘Only show courses with Seats Available’.

    4. Click ‘List Course(s)’.

  • Four Full Credit Course Limit

    All students are bound to a limit of 4 full credit courses during Pre-Reg. Students can enroll in more than 4 courses and students can enroll in more than 4 credits. However, students can only enroll in up to 4 courses that are each at least one credit.

    Note that Private Music Lessons (MUSC405 and MUSC406) do NOT count towards the full credit course limit.

    This limit can only be raised during Drop/Add at the discretion of the student's faculty advisor.

  • Group Advising Meeting

    As part of Orientation, students will take part in a Goup Advisor Meeting on Thursday, August 31. During this session, faculty advisors will discuss advising expectations and schedule individual advising appointments.

  • Individual Advising Meeting

    As part of Orientation, students will have an Individual Advising Meeting on Thursday, August 31. It is important for students to come fully prepared to this meeting, with any schedule changes to discuss. During this session, faculty advisors and students will review your enrolled courses and agree upon a plan of action for Pre-Reg Adjustment.

  • Mulltiple Advisors

    Approval is only needed from one advisor, but all of a student’s advisors will receive notification when the advisee has added or dropped a course, and any advisor can approve the change. However, only the advisor who places a “See Advisor” status on a course will subsequently be able to approve or deny the request.

  • Planning

    The ranked Pre-Reg plans submitted in July were included in the Scheduling program in early August. The Class Deans, Academic Affairs and the Registrar's Office reviewed the scheduling results and assigned faculty advisors. Note that the scheduled courses are 'advisor pending'.

  • Seats Available

    Each course page in WesMaps displays the accurate/current number of students enrolled in a course and therefore the number of seats available. The enrollment counts and class rosters within WesPortal>Academics>Academic Toolbox>Course Management do NOT yet include August Pre-Registration results and are therefore NOT current/accurate.

    WesPortal>Academics>Academic Toolbox>Course Management will be updated beginning at 12pm on Friday, September 1.

  • Timeline
    9am Tuesday, August 22 - 7:59am Friday, September 1

         Pre-Registration Adjustment Preparation

    Thursday, August 31

         Academic Forum

         Group Advising Meeting

         Individual Advising Meeting

    8am - 10am Friday, September 1

         Pre-Registration Adjustment

    8:30am Monday, September 4 - 5pm Friday, September 15

         Drop/Add

  • WesMaps Search

    Students are strongly encouraged to use the WesMaps Search feature to identify courses to pursue during Adjustment and Drop/Add.

    The following is an example of a search a first-year student needing to balance their course schedule with an NSM GenEd course should undertake, as it will produce a list of courses that the student can enroll in once Adjustment opens. During Adjustment Preparation, the student should click 'Add to My Courses', so that the course will appear within the 'Course(s) Not Scheduled' list.

    1. Click here.

    2. Select 'NSM Natural Sciences and Mathematics' from the ‘General Education’ dropdown.

    3. Select First Year/Sophomore/Junior from the ‘Class Year’ dropdown.

    4. Check ‘Only show courses without PreReqs’.

    5. Check ‘Only show courses without POI’.

    6. Check ‘Only show courses with Seats Available’.

    7. Click ‘List Course(s)’.