PRE-REGISTRATION ADJUSTMENT NOTES

Please contact Karri Van Blarcom with any questions.

  • Academic History

    The Fall 2020 course schedule for students will begin to appear within the Academic History in WesPortal beginning at 12pm on Friday, August 21.

  • Academic Interest Questionnaire

    New undergraduate students were asked to complete the Academic Interest Questionnaire in June/July. The results are available as pdfs via WesPortal>Academics>Academic Toolbox>Advisees>DocFinity>Documents.

    The Questionnaire is broken down into the following sections:

    • Interests & Goals
    • Academic Interests --- Majors
    • Pre-Health Requirements

    This information assisted in assigning faculty advisors, as well as providing valuable information to the class deans and faculty advisors.

  • Adjustment Start Times

    Students are assigned an adjustment start time based on how many full credit courses they received. Students with fewer credits will begin earlier than those who received more. Adjustment opens at 11:00am on Monday, August 17 and closes at 5:00pm on Thursday, August 20.

    The system will open in a staggered-order fashion based on the number of full credit courses received during scheduling. Students can see their scheduling results for their adjustment start date/time.

  • Adjustment
    Students are assigned an adjustment start time based on how many full credit courses they received. Students with fewer credits will begin earlier than those who received more. Adjustment opens at 11:00am on Monday, August 17 and closes at 5:00pm on Thursday, August 20.

    The system will open in a staggered-order fashion based on the number of full credit courses received during scheduling. Students can see their scheduling results for their adjustment start date/time.

    During this time, students can:

    • enroll in available courses
    • drop enrolled courses
    • assign ranked Drop/Add enrollment requests
    • submit POI/prereq requests
    • search WesMaps for available courses

    During this time, advisors can:

    • take action electronically/remotely
    • approve enrollments/drops
    • deny enrollments/drops
      • a denial of a drop does not put a student back into a dropped course
    • request a discussion regarding enrollments/drops ("See Me" option)

    During this time, instructors can:

    • take action on POI/prereq requests
  • Adjustment Preparation
    Scheduled courses and advisor assignments will be posted and available to students and advisors in WesPortal at 9am on Thursday, August 13. Pre-Reg Adjustment Preparation will end at 10:59am on Monday, August 17.

    Students should access the adjustment system before their official adjustment time to prepare. Since adjustment is in real time, it is important for students to take the time now to search WesMaps for courses to add to their "not scheduled" list. Students who wait to find courses risk losing available seats to other students.

    During this time, students can:

    • review scheduled courses
    • assign ranked Drop/Add enrollment requests
    • submit POI/prereq requests
    • add courses to "not scheduled" list
    • use the WesMaps Search to identify courses to pursue during Adjustment and Drop/Add

    During this time, advisors can:

    • take action electronically/remotely
    • approve enrollments/drops
    • deny enrollments/drops
    • request a discussion regarding enrollments/drops ("See Me" option)
    • communicate via email with advisees
    • review an advisee's Admissions documents, Academic Interest Questionnaire, Academic Reflection Essay and First Year Matters Response

    During this time, instructors can:

    • take action on POI/prereq requests
  • Advisor Action

    Students were scheduled into courses by the Scheduling program based on the ranked plans submitted during Pre-Reg Planning. These scheduled courses are marked as "advisor pending."

    At this point, advisors are able to access and review their advisee's scheduled courses and begin a dialogue with the student about their intentions.

    It is preferable for advisors and advisees to discuss and agree on which scheduled courses should be approved, and what the student's action plan should be for Adjustment (11:00am Monday, August 17 - 5:00pm Thursday, August 20.)

    Advisors can access the Pre-Registration system, via WesPortal>Academics>Academic Toolbox>Advisees>Pre-Reg>In Progress.

    Please note that advisors can only take action until Adjustment closes at 5pm on Thursday, August 20.

    Please note that pending actions can only be done before the close of Adjustment or after the opening of Drop/Add.

  • Advisor "See Me"

    All course adjustments (adds and drops) by a student require approval from the student's faculty advisor. All adjustments are approved electronically. A face-to-face meeting or communication between student and advisor are not required unless the advisor places a "See Advisor" status on the course transaction.

    "See Me" transactions can only be changed to "advisor approved" or "advisor denied" by the advisor that originally marked the course as "See Me."

  • Backup Advising
    If you have assigned advisees and will be unavailable during parts of course registration, please review/set your backups and activate via WesPortal>Academics>Backup Advisor.
  • Class Lists & Enrollment Request Lists

    Instructors will be able to view class lists and enrollment requests lists beginning at 12pm on Friday, August 21. No action can be taken until Drop/Add opens at 8:30am on Monday, August 24.

  • Drop/Add

    Drop/Add begins at 8:30am on Monday, August 24 and ends at 5pm on Friday, September 11.

    To be eligible to participate in Drop/Add, all students are required to click the "Enroll Me" button in WesPortal.

    During this time, students can:

    • submit unranked Drop/Add enrollment requests for instructor approval
    • drop enrolled courses
    • register for tutorial courses and student forums
    • discuss the four full credit course limit with their faculty advisor
    • finalize crosslistings, grading mode and general education designations

    Per the EPC Statement, unless registered students attend the first class meeting or communicate directly with the instructor prior to the first class (in writing, by email or in person), the instructor can drop a student from his/her class list.

    More information is available here.

  • First Year Seminars

    New first-year students enrolled in a Spring 2021 FYS course can view the course information via WesPortal>Academics>Academic History.

    New first-year students interested in registering for a Fall 2020 FYS course or changing their current Fall 2020 FYS course, can do so during Adjustment and Drop/Add.

    The list of Fall 2020 FYS courses with seats available can be accessed via:

    1. Navigate to WesMaps Search.

    2. Check "First Year Seminars."

    3. Check "Only show courses with Seats Available."

    4. Click "List Course(s)."

  • Four Full-Credit Course Limit

    All students are bound to a limit of 4 full-credit courses during Pre-Reg. Students can enroll in more than 4 courses and students can enroll in more than 4 credits. However, students can only enroll in up to 4 courses that are each at least one credit.

    Note that Private Music Lessons (MUSC405 and MUSC406) do NOT count towards the full credit course limit.

    This limit can only be raised during Drop/Add at the discretion of the student's faculty advisor*.

    *Due to COVID-19, Drop/Add is beginning a week before the first day of classes. The drop/add limit cannot be increased until the first day of classes, Monday, August 31.

  • Individual and Group Advising
    Academic Affairs should email advisors with detailed information regarding individual and group advising arrangements with students.
  • Instruction Modes

    Definitions of Instruction Modes: 

    • In-person only = Intend to hold the class in-person on campus until Thanksgiving, remotely after Thanksgiving, and cannot accept any online students who would participate remotely.
    • In-person with remote students = Intend to hold the class in-person on campus until Thanksgiving, remotely after Thanksgiving, and will accept students who are unable to participate in-person and need to participate remotely.
    • Online only = Intend to hold the course online for the entire semester.
    • Hybrid in-person only = Intend to offer a course that will include some in-person sessions and some sessions online until Thanksgiving, fully online after Thanksgiving, and cannot accept any students who would not be able to participate in the in-person sessions.
    • Hybrid with remote students = Intend to offer a course that will include some in-person sessions and some sessions online until Thanksgiving, fully online after Thanksgiving, and will accept students who are unable to participate in-person and need to participate in all sessions remotely.
  • Multiple Advisors

    Approval is only needed from one pre-major or major advisor, but all of a student’s advisors will receive notification when the advisee has added or dropped a course, and any advisor can approve the change. However, only the advisor who places a “See Advisor” status on a course will subsequently be able to approve or deny the request.

    Only major or pre-major advisors can take action to approve a student's pre-registration or drop/add transaction. Minor, certificate, or special program advisors cannot take action.

  • Planning

    The ranked Pre-Reg plans submitted in July/August were included in the Scheduling program in mid-August. Note that the scheduled courses are "advisor pending."

  • Seats Available

    Each course page in WesMaps displays the accurate/current number of students enrolled in a course and therefore the number of seats available. The enrollment counts and class rosters within WesPortal>Academics>Academic Toolbox>Course Management do NOT yet include August Pre-Registration results and are therefore NOT current/accurate.

    WesPortal>Academics>Academic Toolbox>Course Management will be updated beginning at 12pm on Friday, August 21.

  • Timeline

    All pre-registration times are Eastern Standard Time (EST).

    9am Monday, July 20 - 5pm Thursday, August 6

    Pre-Registration Planning

    • This phase requires students to build a plan with courses of interest. There is no benefit to building a plan on July 20 vs August 6. After the planning period closes, the Registrar's office will run a process to create schedules based on planning lists for all participating students. The final schedule will be released at 9am on Tuesday, August 13.

    9am Thursday, August 13 - 10:59am Monday, August 17

         Pre-Registration Adjustment Preparation

    • During this phase, students will see the courses they were scheduled into after the planning period. They'll be allowed to add courses of interest to a list, but will not actually be enrolling in these courses yet. They should be preparing for when the adjustment phase opens. Having courses of interest already marked will make for a smoother adjustment period.

     11:00am Monday, August 17 - 5:00pm Thursday, August 20

         Pre-Registration Adjustment

    • During this phase, students will be able to make adjustments to their schedule. The system will be live. Students should seek advisor advice.

    8:30am Monday, August 24 - 5pm Friday, September 11

         Drop/Add

    • During this phase, students will be able to continue to make adjustments to their schedule. Acceptance into a course at this time is based on instructor approval.
    • Credit limits cannot be increased until the first day of classes on Monday, August 31.
  • WesMaps Search

    Students are strongly encouraged to use the WesMaps Search feature to identify courses to pursue during Adjustment and Drop/Add.

    The following is an example of a search a first-year student needing to balance their course schedule with an NSM GenEd course should undertake, as it will produce a list of courses that the student can enroll in once Adjustment opens. During Adjustment Preparation, the student should click "Add to My Courses," so that the course will appear within the "Course(s) Not Scheduled" list.

    1. Navigate to WesMaps Search.

    2. Select "NSM Natural Sciences and Mathematics" from the "General Education" dropdown.

    3. Select First Year/Sophomore/Junior from the "Class Year" dropdown.

    4. Check "Only show courses without PreReqs."

    5. Check "Only show courses without POI."

    6. Check "Only show courses with Seats Available."

    7. Click "List Course(s)."