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Social Event Policy

Social events/parties occurring in University buildings or on University grounds must be registered with the Office of Student Activities and Leadership Development if the following apply to the event:

There will be 50 or more people in attendance, or there is no provision for limiting attendance to fewer than 50 people, and any of the following apply:

1. No formal program or agenda is planned.

2. Admission will be charged.

3. The event will be open to any persons who are not Wesleyan students.

• Specifically excluded from this policy are concerts with fixed seating, lectures, art show openings, meals, closed organizational meetings and events designed specifically for educational rather than social purposes.
• The University supports students having social gatherings in their houses as long as these gatherings do not create a disturbance to neighbors. Students hosting an event should always consult with neighbors in advance. All senior houses have a capacity of 49 and thus the events do not need to be registered assuming capacity is monitored,  fire codes enforced and alcohol is not being served.

General Guidelines

1. This policy is in effect throughout the year, regardless of whether or not classes are in session.
   a. Quiet Hours: In support of the Residential Life Quiet Hours Policy, student sponsored events  occurring during reading period and finals week in or around residential spaces that have the potential to be disruptive to the community at large will not be approved by the Office of Student Activities and Leadership Development.
   b. Orientation: Due to the numerous events provided to encourage a shared experience during New Student Orientation, Social Event Registrations will not be approved prior to the start of classes.
2. Students hosting a party should always consult with their neighbors when planning the event. Students must take an active role in ensuring that the event does not disturb neighbors.
3. Wesleyan Public Safety has the discretion to shut down social events when they are deemed to be a nuisance and/or after receiving two complaints about noise or disruptive behavior.
4. The number of registered parties in any given block/area will be limited to one per night; Events requiring uniformed security officers will be limited to no more than one per weekend and will not be allowed on weekends when there are home football games or other large University events.
5. Event hosts must pass a host training on-line course prior to registering the event.  Event hosts can register for the on-line class by contacting the Office of Student Activities and Leadership Development at stuact@wesleyan.edu.

In Addition:

• A currently enrolled Wesleyan student or recognized student organization must sponsor the event.
• Alcohol is allowed under established guidelines.
• Friday and Saturday Nights - With alcohol: Events must conclude at 2:00 AM.  Without alcohol:  Barring security or nuisance issues, there are no time restrictions on this type of event.
• Weeknights – Events in Residential spaces must conclude by midnight. Barring security or nuisance issues, there are no time restrictions on events occurring in non-Residential spaces.
• Registration form due by 5:00pm the Tuesday prior to events occurring that Friday or later. Alcohol free events with no special needs (including Event staff, staging/furniture, A/V equipment) may be registered until Thursday at 1:00pm for events occurring that Friday or later).
• Five working days notice is needed on all events requiring furniture, staging, catering, electrical set-up, A/V equipment, or Event Staff.

Phases

Phase I
Events specifically for Wesleyan students and their guests.
Social event/party hosts are responsible for registering events.  If the event is registered as an alcohol-free event, hosts will be responsible for ensuring that no alcohol is present at the event.  If alcohol is to be part of the event, hosts will be responsible for ensuring that any alcohol at the event is legally procured, dispensed and consumed.

• All attendees must have a valid Wesleyan picture ID or must be the guest of a Wesleyan student and have a valid state or college ID (Up to 3 guests per Wesleyan Student).
• IDs of all non-Wesleyan attendees will be held at the door, rubber banded with the ID of the Wesleyan student of whom they are a guest.
• Upon review of the event registration, the Office of Student Activities and Leadership Development, or designee, may require additional security at the event.
• Certain facilities require the presence of a fire marshal when a State liquor permit has been obtained.

Phase II

Social events open to Wesleyan students and specifically invited guests from other colleges or universities.
Those attending the event will be Wesleyan students, individually invited guests, and specifically invited guests from student organizations at other colleges and universities (guest list generated in advance of the event and submitted with the Social Event Registration form).

• The event may take place in a residential or non-residential facility
• IDs of all non-Wesleyan attendees who are not on the guest list will be held at the door, rubber banded with the ID of the Wesleyan student of whom they are a guest.
• Alcohol is not permitted.
• The event must conclude by 2am.
• Certain facilities may require a Fire Marshal present at the event.

Phase III
Social events open to non-Wesleyan students - Those attending the event will be Wesleyan students or students who are 18 years or older who have a valid college/ university ID.

• All attendees must have a valid college/ university ID.
• Alcohol is not permitted.
• The event must conclude by 2am.
• IDs of all non-Wesleyan attendees will be held at the door.
• Security is required.  Consult the Director/ Captain of Public Safety regarding requirements.
• The event must take place in a non-residential facility (Fayerweather Building).
• Certain facilities may require a Fire Marshal present at the event.

Please Note:  Individual exceptions to this policy may be petitioned to the Office of Student Activities and Leadership Development or designee.

Alcohol Guidelines

A State liquor permit is required anytime a recognized student group is selling or distributing (serving) alcohol.

1. Event host(s) must be at least 21 years old.
2. In compliance with Connecticut State law, alcohol may only be served to event attendees who are of legal drinking age.
3. Organizers should plan to have an appropriate amount of alcohol based upon the number of attendees of legal drinking age.  As a guideline, hosts should plan to have no more than 1 keg per 40 attendees.
4. Whenever alcohol is to be served, the hosts must provide ample snacks and non-alcoholic beverages.  As a guideline, an event with 1 keg of beer should have at least 4 lbs. of food and 10 liters of non-alcoholic beverages.
5. Door monitors, designated event hosts, bartenders, and event staff cannot consume alcohol during the event.

Advertising Guidelines

Any form of off-campus advertising is prohibited without the approval of the Office of Student Activities and Leadership Development (or designee).  This includes radio, Internet, television, and newspaper advertisements.

1. All advertising should clearly indicate the name of the host organization, date of the event, starting and ending times, location, name of the event, maximum capacity of the event location (if applicable), and entrance fee/ID requirements.
2. Phase II and III events will require approval of publicity.
3. Alcohol may not, in any context, be the central focus of any event and should not be advertised as such.

This document is complimentary to the common set of Community Standards developed by The Wesleyan Student Assembly (WSA) and Association of Wesleyan Area Residents (AWARE). That document can be found at: http://www.wesleyan.edu/reslife/policies/standards.html

Updated April, 2008 by the Student Life Committee