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Hosting a Social Event
Social events/parties occurring in University buildings or on University
grounds must be registered with the Office of Student Activities and Leadership
Development if the following apply to the event:
- There will be 50 or more people in attendance, or there is no provision
for limiting attendance to fewer than 50 people, and any of the following
apply:
- No formal program or agenda is planned.
- Admission will be charged.
- The event will be open to any persons who are not Wesleyan students.
Specifically excluded from this policy are concerts with fixed seating,
lectures, meals, closed organizational meetings, art show openings, and events designed specifically for educational
rather than social purposes.
You will need to make sure you do the following to ensure
that you have a successful event:
- Become Host Trained - Host training is an online course through the
Black Board system which helps you to understand your legal responsibilities
and Wesleyan policy regarding social events as well as the resources available
to you to help you have a successful event. You can enroll in the course
through the Black Board system or by
emailing us.
- Reserve the space for the event. SALD staff can assist you in
identifying the appropriate person to contact depending on the location of
your event. Many spaces are available to reserve through the new online
reservation system in your portfolio.
- Reserve tables, chairs, staging and/ or electrical support if needed at
least 5 business days in advance. To do so, please fill out the
Event
Registration Form or contact the Office of Student Activities & Leadership
Development. This form is separate from the Social Event Registration Form
below.
- Submit the Social Event Registration
Form no later than 1 pm on the
Thursday prior to events occurring that Friday or later. Events which are
requesting Event Staff or need extra furniture, AV equipment, etc. must be
registered by Tuesday at 5pm for events occurring that Friday or later.
To view the full Social Event Policy, click here.
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