Student Affairs - Dean's Office
Student Handbook

Social Event Policy

Social events/parties/concerts occurring in university buildings or on university grounds must be registered with the Office of Student Activities and Leadership Development, 860-685-2143, wesleyan.edu/sald, if the following apply to the event:

There will be 50 or more people in attendance, or there is no provision for limiting attendance to fewer than 50 people, and any of the following apply:

a)    No formal program or agenda is planned.

b)    Admission will be charged.

c)    The event will be open to any persons who are not Wesleyan students.

  • Specifically excluded from this policy are concerts with fixed seating, lectures, art show openings, meals (unless it is an outdoor barbecue), closed organizational meetings, and events designed specifically for educational rather than social purposes.

The University supports students having social gatherings in their houses as long as these gatherings do not create a disturbance to neighbors. Students hosting an event should always consult with neighbors in advance. All senior houses have a capacity of 49 and thus do not need to be registered assuming capacity is monitored and fire codes enforced.

General Guidelines

This policy is in effect throughout the year, regardless of whether or not classes are in session.

QUIET HOURS: One of the goals of Residential Life is to provide an atmosphere that is conducive to study and rest. In order to meet this goal, all residents must understand that the right of residents to study and sleep takes precedence over the right to make noise that disturbs others. When Quiet Hours are in effect, all noise should be kept at a minimal level and not be heard outside the room or unit. All students are expected to respect the rights of others.

Quiet Hours are uniform throughout campus:

  • Sunday–Thursday: 11 p.m.–8 a.m.
  • Friday–Saturday: 2 a.m.–10 a.m.
  • At all other times, students are expected to observe Courtesy Hours and be mindful to ensure that noise levels do not interfere with or negatively impact other students or the community. Courtesy Hours are 24 hours a day, 7 days a week. If another person asks you to control the noise level in and around your residence, you are expected to comply with the request.
  • During reading week and final exam periods, Quiet Hours are in effect 24 hours. Beginning at 12 a.m. (mid- night) on the last day of classes through the last day of finals, 24-hour Quiet Hours are in effect in all residence halls. Students in woodframe and program houses are expected to be mindful and courteous of all house members during reading week and finals week. Any social event that has the potential to be disruptive to the community at large will not be approved.

ORIENTATION: Due to the numerous events provided to encourage a shared experience during New Student Orientation, social event registrations will not be approved prior to the start of classes.

1.Students hosting a party should always consult with their neighbors when planning the event. Students must take an active role in ensuring that the event does not disturb neighbors.

2.Wesleyan Public Safety has the discretion to shut down social events when they are deemed to be a nuisance and/or after receiving two complaints about noise or disruptive behavior.

3.The number of registered parties in any given block/area will be limited to one per night. Events requiring uniformed security officers will be limited to no more than one per weekend and will not be allowed on weekends when there are home football games or other large university events.

4.Event hosts must pass a host training on-line course prior to registering the event. Event hosts can register Event hosts must pass a host training on-line course or a Social Event Registration Seminar with the SALD Office prior to register- ing the event. Event hosts can register for the on-line class or seminar by contacting the Office of Student Activities and Leadership Development at stuact@wesleyan.edu.

 IN ADDITION:

  • A currently enrolled Wesleyan student or recognized student organization must sponsor the event.
  • Alcohol is allowed under established guidelines.
  • Sunday–Thursday—Events in residential spaces must conclude by midnight. Barring security or nuisance is- sues, occurring in non-residential spaces must conclude by 1:30 a.m.

Five working days’ notice is needed on all events requiring furniture, staging, catering, electrical set-up, A/V equipment, or event staff.

 

General Amplified Sound Guidelines (to Events that are Outside)

 

1.No amplified sound is allowed on campus until after 5 p.m. Monday through Friday.

2.Any amplified sound that is approved Monday through Friday in the center of campus may go until 10 p.m.; on the periphery of campus may go until 9 p.m. barring any noise complaints.

3.Any amplified sound that is approved Saturday and Sunday anywhere on campus may not begin prior to 11 a.m. and may not go later than 11 p.m. on Saturday and 9 p.m. on Sunday in the center of campus; 10 p.m. on Saturday and 9 p.m. on Sunday on the periphery of  campus barring any noise complaints.

 

Social Event Registration Process

  • The Social Event Registration form is due by 1 p.m. the Tuesday prior to events occurring that Friday to Thursday. Alcohol free events with no special needs (including Event staff, staging/furniture, A/V equipment) may be registered until Thursday at 1 p.m. for events occurring that Friday to Thursday.
  • Social Events are specifically for Wesleyan students and their guests.
  • Social event/party hosts are responsible for registering events. If the event is registered as an alcohol-free event, hosts will be responsible for ensuring that no alcohol is present at the event. If alcohol is to be part of the event, hosts will be responsible for ensuring that any alcohol at the event is legally procured, dispensed and consumed.
  • All attendees must have a valid Wesleyan picture ID or must be the guest of  a Wesleyan student and have a valid state or college ID (Up to 3 guests per Wesleyan student).
  • IDs of all non-Wesleyan attendees will be held at the door, rubber banded with the ID of  the Wesleyan student of whom they are a guest.
  • Upon review of the event registration, the Office of Student Activities and Leadership Development, or designee, may require additional security at the event.
  • Certain facilities require the presence of a fire marshal when a State liquor permit has been obtained.
  • Friday and Saturday nights—With alcohol: Events must conclude at 2 a.m. Without alcohol: Barring security or nuisance issues, there are no time restrictions on this type of event
  • Any exceptions to the standard social event may be petitioned through the Office of  Student Activities and Leadership Development 10 business days prior to event.

WOODFRAME HOUSE SOCIAL EVENT REGISTRATION

The University supports students having social gatherings in their houses as long as these gatherings do not create a disturbance to neighbors.

All senior houses have a capacity of  49 people. However, students are encouraged to register woodframe events so that Public Safety may be aware of  what is going on around campus.

Events in Senior Woodframes and backyards with more than 49 people but less than 75 people are ONLY permitted if they are registered with this online form at wesleyan.edu/sald/forms/woodframe_registration.html .

Senior Wooframe events with more than 75 people are NOT permitted. Events may alternately be registered in advance with the paper form per the University’s Social Event Policy.

 

Alcohol Guidelines

  1. A state liquor permit is required anytime a recognized student group is selling or distributing (serving) alcohol.
  2. Event host(s) must be at least 21 years old.
  3. In compliance with Connecticut State law, alcohol may only be served to event attendees who are of legal drinking age and present a valid ID.
  4. Organizers should plan to have an appropriate amount of alcohol based upon the number of attendees of legal drinking age. As a guideline, hosts should plan to have no more than 1 keg per 40 attendees of legal age.
  5. Whenever alcohol is to be served, the hosts must provide ample snacks and non-alcoholic beverages. As a guideline, an event with 1 keg of beer should have at least 4 lbs. of food and 10 liters of non-alcoholic beverages.
  6. Door monitors, designated event hosts, bartenders, and event staff cannot consume alcohol during the event.

 

Advertising Guidelines

Any form of off-campus advertising is prohibited without the approval of the Office of Student Activities and Leadership Development (or designee). This includes radio, Internet, television, and newspaper advertisements.

  • All advertising should clearly indicate the name of the host organization, date of the event, starting and ending times, location, name of the event, maximum capacity of the event location (if applicable), and entrance fee/ID requirements.

Alcohol may not, in any context, be the central focus of any event and should not be advertised as such.  

Liquor Permits

A state liquor permit is required anytime a WSA-recognized or university-recognized group is selling or distributing (serving) alcohol. This will apply to any club, organization, athletic team, fraternity, program house, etc. This will not apply to groups of seniors (or others who are of age) living in wood-frame houses or other residential units.

Applying for a Liquor Permit

1. Liquor permit applications are available from the director and associate director of public safety.

2. The person applying for the permit must be 21 years old and have a “letter of good conduct” from his/her hometown police department.

3. The application must be received by the Liquor Control Commission (LCC) at least 14 days prior to the event.

4. The application must be completed in this order

a. Director or associate director of public safety

b. Middletown Fire Department—Fire Marshal’s Office

c. Middletown Police Department—the person whose name is appearing on the form as the permittee must go to the police department and not someone else affiliated with the group

d. Town clerk’s office—city of Middletown

e. The application must be signed by a notary, then mailed or hand-delivered to the LCC

5. The LCC may do an inspection of the location if the event is at the following locations: Psi Upsilon, Alpha Delta Phi, Delta Kappa Epsilon, 200 Church, and Eclectic. Due to Connecticut state fire code, the locations noted above require the presence of a fire marshal during the event. The group sponsoring the event is responsible for this cost. Public Safety will make these arrangements if applicable.

6. Once the permit is approved, the student must file it with Middletown City Hall or the Middletown Police Department. The student will then receive a temporary permit that must be posted in the bar area during the event.

Note: The LCC will not take a personal check or a check drawn on a Wesleyan account. The LCC will accept cash or a certified check for the filing fee and also the permit fees. Each group can apply for four temporary permits per calendar year.