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Catering
Wesleyan Dining by Bon Appétit is the University's preferred caterer for
all events and functions in the Usdan University Center and Fayerweather. If
there is an interest in using an alternate caterer, please contact the
University Events and Scheduling Office. The kitchens and residential dining
spaces in the Usdan Center are not available for use by alternate caterers.
Students wishing to explore the use of an alternate caterer should first
contact the Office of Student Activities and Leadership Development.
Deliveries
All deliveries to the University Center must be made through the loading
dock. Please coordinate deliveries with the department to which you
are making the delivery or call the University Center staff if you
have questions.
Security The Usdan University Center staff, in
conjunction with the
Office of Public Safety,
will have complete authority to determine the security needs of a particular
event. All costs for such security will be the responsibility of the event
sponsor and will be billed to the sponsoring organization.
Posting, Banners and Displays
Where to post: Posting of flyers are allowed on any of the
corkboards located above each of the recycling stations throughout the building.
Flyers on all corkboards will be removed every other Sunday night after 7pm to
allow for the posting of new flyers advertising events for the upcoming two
weeks.
*Please note: we are hoping to add new display locations in the coming months.
If you have feedback regarding requested locations, please email
usdan@wesleyan.edu
Restrictions: Posting, taping, tacking, gluing of any
material to the interior or exterior walls, windows, doors, columns, or floors
of the University Center are not permitted. These restrictions apply to all
public/open spaces, as well as all dining, conference, and meeting rooms.
Damage caused by any display in a restricted area will be charged to the person
or group responsible. All flyers, banners, table tents, promotional cards,
and display case exhibits must comply with the University’s nondiscrimination
and sexual harassment policies as outlined in the Student handbook, and are
subject to removal by University Center Staff. All display materials must
include the name of the sponsoring student or group. Any display material
that is commercial in nature and/or non-University related will be removed.
Banners: Students and departments are encouraged to reserve
one of the 8 available banner locations. Students may reserve a space by
going to the Information Center and filling out the appropriate paperwork, (form
will be online soon!). Banner space may be reserved up to one month in
advance. If space is available, walk-in requests will be honored on a first come
first serve basis.
All banners must first be submitted to the Information Center Desk.
Banners must be created on butcher paper supplied by the WSA, and be dry upon
submission. Banners will be approved, stamped, and hung by the University
Center Staff as soon as possible after submission (no later than the next day).
Any banners not approved and stamped will be removed. Space is
limited to the 8 portals above the ground floor café/lobby area. Due to
this limited space, banners will be restricted to display for one week before
the advertised event or program (exceptions may be made for longer display
periods by the University Center Staff). Banners can be no larger than 3’
X 5’, and must hang in a portrait orientation. Banners that are not
promoting a dated event may be allowed for one week display time if space is
available. Such non-time sensitive banners may be removed before a week of
display if time sensitive banners need to be posted, and none of the 8 available
portals remain open. If a banner reserved for one of the 8 portal
locations is not submitted to the Information Center Desk by 8pm of the first
day of the banner’s reservation period, that location will be forfeited.
Table Tents and 4” X 6” Promotional Cards: Anyone
wishing to place items on any food service table should first speak with Bon
Appetit’s Marketing Director whose office is located on the Basement Level of
Usdan.
Display Cases: The Usdan University Center has 2 display
cases located on the main floor, and 2 located in the Daniel Family Commons.
Some of these areas will be a permanent home to Student artwork. Student
Organizations and University Departments wishing to display something in the
open areas are welcome to submit a proposal to the Usdan Center Director, Rick
Culliton at
rculliton@wesleyan.edu
Decorations
Decorations, posters, banners, etc may not be attached to the walls,
ceilings, glass or other surfaces of the Usdan University Center without the
express written consent of the University Center staff. All
decorations, including helium balloons, must be removed immediately
following the event. Violations may result in charges to the event
sponsor.
Table Exhibits, Displays, Sales and Distribution of Materials
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Tables are available for use only in designated indoor
and outdoor spaces of the Usdan Center. Tables may not be moved.
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A maximum of 6 tables will be allowed on a daily basis,
Monday through Friday (this number does not include tables being used by the
featured vendor for the day). Two chairs will be supplied for each
table.
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Table reservation requests can be made at the Information
Center by filling out the appropriate paperwork (online form coming soon!)
Requests may be made up to one month in advance. If space is
available, walk-in requests may be honored on a first come first serve
basis.
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Table reservations can be made by individual students,
student groups, University Offices or Departments, and external
organizations (if approved by University Center Staff). Only one table
may be reserved for any one day (University Center Staff can approve the use
of more than one table subject to request, space, and availability).
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Tables may not be reserved for more than one full week (5
business days) at a time.
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There will be no charge for tables related to the
University, or for non-profit organizations. For profit organizations
must pay a $50.00 fee per day for a table.
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All materials on tables inside or outside the Usdan
Center must comply with the University’s nondiscrimination and sexual
harassment policies as outlined in the Student Handbook, and are subject to
removal by University Center Staff.
Parking
Questions about parking for particular events should be made through the
Events and Scheduling Office. For larger events, the Office of Public
Safety will be contacted by the Events and Scheduling Office to plan for
adequate parking.
Guests are subject to all parking regulations; it is the responsibility
of the department or event sponsor to make the parking rules and regulations
known to visitors. Any parking tickets issued to sponsors, performers
or participants are their sole responsibility.
Parking in the Usdan University Center loading dock is strictly
prohibited. Unattended vehicles in the loading dock are subject to
ticketing and towing at the owner’s expense.
Damage
Event sponsors are responsible for ensuring that the facilities of the
University Center are not damaged during the course of the event.
Repairs to facilities or equipment will be made at the expense of the event
sponsor.
Any additional cleaning required after an event will be arranged by the
University Center staff at the expense of the event sponsor.
Contact:
Questions
concerning all of these policies should be directed to
University Center staff
located on the first floor of the Usdan University Center.
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