Event Scheduling Policy Statement:

Spaces within the Usdan University Center and Fayerweather are available for use by students, faculty and staff for university sponsored events and by the community for non-university sponsored events.  Wesleyan organizations and departments that co-sponsor events with an external group are responsible for the actions of all persons in the space at that event. 

The Usdan University Center staff reserves the right to determine the appropriate use of the spaces within the Usdan University Center and Fayerweather.  Events deemed not appropriate to the location may be relocated or denied use of space within the Usdan University Center and Fayerweather.  Requests for exceptions to the Usdan University Center policies must be made in writing to the Director of the University Center at least two weeks prior to the date of an event. 

Requesting and Reserving Space:

The University Events and Scheduling Office located on the first floor of the Usdan Center is responsible for reserving and scheduling spaces in the Usdan University Center and Fayerweather as well as other buildings on campus. Students wishing to reserve space should first contact the Office of Student Activities and Leadership Development also located on the first floor of the Usdan University Center.  Faculty, staff and off-campus organizations wishing to reserve space should contact the University Events and Scheduling Office at 685-2280 or events-sched@wesleyan.edu.

Requests for meeting rooms and rehearsal spaces should be made at least five business days prior to the date of the event.  Requests for the Beckham Hall in Fayerweather and for the Daniel Family Commons on the third floor of the Usdan University Center should be made at least two weeks prior to the event. The University Events and Scheduling office will determine whether or not requests received with less advance notice can be accommodated. 

The University Events and Scheduling Office will work with all clients to determine needs for special services including room set up, catering, and AV support.  Requests for special services must be made at least five business days before the scheduled event.  Each space is equipped with multimedia equipment and has a standard room set up.  Alternate room set ups are available.  Rates for spaces and services are viewable on the University Events and Scheduling web site www.wesleyan.edu/eventscheduling

Regularly scheduled meetings taking place in the Usdan University Center may be moved to an alternate location to accommodate one-time special events.  In such cases, the sponsor of the relocated meeting will be notified at least three days in advance of the event.  Regular classes may not be scheduled to take place in the Usdan University Center and Fayerweather.  Priority use of theater and dance rehearsal spaces in the lower level of the Fayerweather is granted to the Theater and Dance Departments Monday through Friday from 8am-4pm during academic sessions. 

Damage

Event sponsors are responsible for ensuring that the facilities of the University Center are not damaged during the course of the event.  Repairs to facilities or equipment will be made at the expense of the event sponsor.

Any additional cleaning required after an event will be arranged by the University Center staff at the expense of the event sponsor. 

Contact:
Questions concerning all of these policies should be directed to University Center staff located on the first floor of the Usdan University Center.