GLSP AND GRADUATE STUDENTS
Upon acceptance into the GLSP Program or the different Graduate Programs, you are assigned your Wesleyan Identification number. This number is used for your WesCard, which is your official Wesleyan University Identification Card. Please keep this card with you while on campus as it is your passport to an exciting world of technology both on campus and in the Middletown Community.
The magnetic stripe on the back of your WesCard is encoded with information that allows you to create a cash pool (The Middletown Cash Program) for use at participating on - campus merchants - laundry, vending, copying, computer store, Weshop convenience store, bookstore, mail center, and off- campus merchants.
Within your WesCard there is a proximity chip which allows you access to your residence hall, Freeman Athletic Center and various other buildings on campus as your needs may require.
The barcode on the front of your WesCard is encoded with the ability to pick up packages at Wesleyan Station and also with your Olin Library account privileges.
Take advantage of the many services available through the WesCard and make your life at Wesleyan University that much easier.
- WHERE CAN MY WESCARD BE USED ?
Your WesCard gives you access to Olin Library using the bar code on the front of the card and access to the Freeman Athletic Center through a proximity chip on the inside of the card. If you add Middletown Cash, it is available for use via the magnetic stripe on the back of the card.
- WHAT DO I DO IF I LOSE MY WESCARD ?
If you lose your WesCard and you have any funds in your Middletown Cash account, go to the My Accounts page on the WesCard website through your e-portfolio and freeze your card which will prevent unauthorized usage. In order to receive a replacement card, you must come to the WesCard Office. It is also necessary to inform the office that you have frozen your card in order to have it unfrozen for continued usage.
- HOW CAN I ADD MIDDLETOWN CASH TO MY WESCARD ?
To add money to your Middletown Cash account, please go to the My Accounts page on the WesCard website through your e-portfolio to make a deposit using a credit card. Please remember that only American Express, MasterCard and Visa are accepted cards. The minimum deposit using a credit card is $ 5.00. You may not use a Debit Card to deposit on-line. You may also deposit any amount with cash or a check payable to Wesleyan University WesCard by coming to the WesCard Office during office hours.
- WHERE CAN I USE MY MIDDLETOWN CASH ON CAMPUS ?
- WHAT MIDDLETOWN MERCHANTS ARE ON THE MIDDLETOWN CASH PROGRAM ?
Brew Baker's, Courtside Cafe, CVS(Main St Ext), Denny's Restaurant, Illiano's Pizzeria(Washington St), It's Only Natural Market, It's Only Natural Restaurant, Javapalooza, Mondo, The New England Emporium Eatery, Osaka Japanese Steakhouse and Sushi Bar, SOL Tanning Center, Subway Subs(Main St), Tandoor Indian Cuisine, and Thai Gardens Restaurant. Please visit here often for the continually updated list as more vendors are added throughout the academic year.
- DOES MY MIDDLETOWN CASH ROLL OVER FROM SEMESTER TO SEMESTER AND YEAR TO YEAR ?
Middletown Cash follows you for as long as you are enrolled at the university.
- WESCARD TERMS AND CONDITIONS
You must present your own WesCard in order to purchase products or services. The WesCard can be used at all participating locations on and off campus. The WesCard is the property of Wesleyan University and is non-transferable. The WesCard may be deactivated and retained by a Wesleyan University official when presented by any cardholder making inappropriate or illegal use of it. Misuse, alteration or destruction of the WesCard may result in disciplinary action. Restitution is required for overdrafts on any account resulting from off-line transactions. No interest or other earnings will be paid to the cardholder or credited by Wesleyan University.
It is not necessary to obtain a new card each semester. In order to receive a WesCard you must present a valid form of photo identification at the time of application (driver's license etc.). Your card should be carried at all times and must be presented to University officials upon request.
Middletown Cash enables you to use your WesCard at all participating debit locations on and off campus. Dollars on this account are deposited at your discretion. Once the account is opened, any balance on the account will carry over from semester to semester as long as you are affiliated with Wesleyan University. No funds may be transferred from one cardholder's Middletown Cash account to another cardholder's Middletown Cash account.
The WesCard Magnetic Stripe is encoded with information that allows the user access to on-campus dining facilities as part of the Campus Meal Plan. The stripe is also separately encoded with information that allows the user to create a cash pool (The Middletown Cash Program) for use at participating on-campus and off-campus merchants.
When you graduate, withdraw or terminate employment, the balance on your account will be refunded to you less an administrative fee of twenty-five dollars ($25.00). No refunds will be made prior to graduation, withdrawal and/or employment termination.
When using the WesCard for Meal Plan access or to access Middletown Cash, the WesCard must be presented at the time of purchase and shall be the only means of accessing the cardholder account. No funds may be transferred from Middletown Cash to the required Meal Plan or vice versa.
Lost or stolen cards
must be reported to the WesCard Office during regular business hours at 685-5300 or 685-2345 (Public Safety) after business hours, or https://onecard.wesleyan.edu 24 hours a day. Once reported as lost or stolen, the card will be deactivated and a new card will be issued. Only one WesCard per cardholder may be valid at any time. Cardholder is responsible for any loss due to lost or stolen cards.
Privacy Disclosure Account Informed to Third Parties:
The University will disclose information to third parties only (1) in order to comply with subpoenas, court orders or other applicable legal requirement, or (2) if the account holder gives written permission.
Documentation of Account Activity: the cardholder can request a receipt at the time of purchase if the point of sale terminal is equipped to provide a receipt. Some locations are not capable of providing receipts.
The remaining balance in the cardholder's Middletown Cash program is displayed at every point of sale terminal each time the account is accessed. The cashier, at any location accepting Middletown Cash, may be asked to verify an account balance.
Insuffcient Funds/Off line Transactions/Negative Balances:
Under normal conditions the cardholder will not be able to overdraw his/her account. If under certain unusual circumstances, an insufficient funds condition might occur, it is the responsibility of the cardholder to provide restitution. If the condition is not cleared the insufficient funds amount will remain negative and unusable and the University will seek recovery from the cardholder.
Error Resolution Procedures:
As soon as the cardholder believes there is a discrepancy or would like more information, the WesCard Office should be contacted. The communication must include: (1) the cardholder name and Wesleyan University Identification number; (2) a description of the transaction in question and the discrepancy; (3) the dollar amount of the transaction.
The WesCard Office will inform the cardholder of the results of the investigation within 10 business days after notification from the cardholder and will correct any error promptly. If more time is required, however, the WesCard Office may take up to 45 days to review the discrepancy. If the additional 45 days are required, the WesCard Office will credit the cardholder during the time it takes to complete the review. If the WesCard Office decides that there was no error, the cardholder will receive a written explanation within three business days after completion of the account review. The cardholder may request copies of documentation used in the review.
Student acknowledges that by depositing money with the student card office and by designating such money to be available for the university card program, student authorizes the university to provide Blackboard Inc. with specific information regarding the student including name, address, email, etc. (collectively, the "Student Information") promoting the card program and providing student with information and offerings of products and services.
Inactive Accounts: Accounts inactive 12 months or more may be closed and the account balance will become property of Wesleyan University.
Change of Terms:
The University may change any term or part of these policies by sending a written notice to the cardholder at least 30 days before change is to become effective. The use of the Debit Account of the WesCard on or after the effective date of change means that the participant accepts and agrees to the change. The University may apply any such change to the outstanding balance of the Middletown Cash account on the effective date of the change of terms and to new charges after the date.
Cards damaged, unreadable or lost will be replaced for a fee of $20.00.
- WESCARD ID REQUEST FORM - MAIL IN
Congratulations on choosing Wesleyan University to help you further your education. We look forward to your arrival and the opportunity to provide you with your Wesleyan University photo identification card, the WesCard.
Your WesCard is essential to use the University libraries, dining facilities, the Freeman Athletic Center, and any residence halls in which a GLSP class is scheduled or where you may reside. You also have the option of participating in the Middletown Cash Program, through which you may deposit and use money on your card to purchase meals at local restaurants, use laundry facilities on campus, purchase books or other items at Broad Street Books and participating Middletown merchants, and much more.
To obtain your WesCard, please follow the instructions below. Please be sure to send your information to us at least three weeks prior to your class start date, so that we may produce your card in time for the beginning of classes.
Complete this form. Your information will appear on your card as shown below. Please print this form, fill out and send it along with a recent, color passport-size photograph (2”x2”) with white background. Please do not wear a hat or sunglasses when these photographs are taken. Please do not write on the photograph. Send this form along with your photo to the address below.
WesCard Office, Wesleyan University, North College Room 111, 237 High Street, Middletown, CT 06459
There are two ways to receive your card:
Send a self addressed, stamped envelope along with your photo and the completed form and your WesCard will be mailed to you; or,
Come to the WesCard office during regular business hours, Monday – Friday, 8:30 a.m.-5:00 p.m.
If you have any questions or concerns, please contact me at (860) 685-5300. Best wishes for a successful academic term.
Wesleyan ID Number:
- WESCARD ID REQUEST - ON CAMPUS
Come to the WesCard Office to have your photo taken and your card produced during business hours listed on the WesCard Home page.
- WESCARD ID REQUEST FORM – UPLOAD
Submit a digital photo to your e-portfolio. Once you are in your e-portfolio, click on the “Upload WesCard ID Photos” in the “Tools and Links” section and follow the instructions to submit your photo.