 How and Why to Become WSA Recognized Group | Return to Main Student Groups Page | If you have a student group and need funding for an event, check out our Funding Guide.
Why bother being recognized?
The following is a list of resources for Wesleyan student groups recognized by the Wesleyan Student Assembly (WSA). These resources are designed to increase each group’s ability to stay organized, keep records from previous years, and stay in touch with the broader Wesleyan community. Section 1: WSA Office- Workspace, and Storage for Documents and Equipment. Office Space: This year the WSA is allowing student groups to apply for office space. Student groups may keep equipment in these spaces and make use of exisiting equipment. To apply, please fill out the Student Office Space Request Form and turn it in to the Office Coordinator by September 23rd at 5pm. Current Documents and Accounts: Each WSA Student group has a file in the WSA where their major records and accounting bills are kept. While these documents are primarily under the care of the WSA Office Coordinator and staff, student group leaders should be cognizant that they have free access to these files and are welcome to add documents to their files. Ask the Office Coordinator (Lisa Hendrix) about seeing your file. Archives and Records: In addition, most previously established groups have at least some documents still on file at the WSA Office. These files are archived and kept in a separate set of folders, these archives are also readily available to student group leaders. Again, student group leaders are welcome to add any documents they may have to these archives. Please ask the Office Coordinator about seeing your archives. Storage: All student groups are permitted to store objects related to student group functions in the WSA Office building. Please ask the Office Coordinator about storage space. PLEASE NOTE: WSA RECOGNITION DOES NOT GUARANTEE ACCESS TO ATHLETIC FIELDS. REQUESTS FOR THE USE OF ATHLETIC FIELDS SHOULD BE MADE TO PHYSICAL EDUCATION DEPARTMENT.
Section 2: Online Tools Splash Pages: Splash Pages are online information pages for each student group. There will be a link from the WSA website to all Splash Pages. On these pages will be listed student group contact info; regular dates, times and locations; mission statements; and group officers. It will also have a link to any group websites and Lyris listservs (see below), and a calendar of all the events the group has posted on the Wesleyan Events Calendar (see below). In its first year of operations, splash page management will have to be run through COCo and the WSA Office. Therefore, if there are any changes you would like to make to your splash page you must contact the Office Coordinator or a COCo member. Lyris Listservs: The Splash Page will also provide access to Lyris listservs so that group communications may be stored in one place. Through the Lyris listserv, students may also send and save documents online. Lyris e-mails and attachments will be saved and archived from year to year, so that student groups may have access to the Lyris e-mails and files from previous years. All of these can be accessed through the Splash Page. If you use a different list serve we highly encourage you to switch to Lyris. This is the only list serve sponsored by Wesleyan and the only one in which all e-mails we be saved on a centralized Wesleyan database and archived from year to year. Wesleyan Events Calendar: An easy way to get your event out to the public is to publicize it in the Wesleyan Events Calendar found on-line. To do this, go to www.wesleyan.edu/wesevents. Once you find yourself at the website log-in using your Wesleyan e-mail username and password. Once you are logged on you will be asked to provide information regarding your event and then you are set! Your group Splash Page will also display a custom events Calendar featuring ONLY events sponsored by your group. PLEASE NOTE: The Splash Page system is automated to recognize event sponsors that have a WSA Splash Page and display any events sponsored by that student group on the group’s Splash Page. Because this is an automated system, the student group must use the same exact name as its sponsor name as it does as its group name on the Splash Page or else the computer will not recognize that it is the same group. For example, if a group calls itself Wesleyan Debate on its Splash Page but enters “WesDebate” or “Herbert Hoover Debate Team” as the sponsor name when it sponsors an event, the computer will not display the event on the Wesleyan Debate Splash Page. Please make sure you use the name listed on your splash page as your sponsor name when you post an event. If you need to change the group name on your splash page, please contact the WSA Office Coordinator. Instructions on how to bring in speakers, reserve spaces etc. can all be found online at the WSA website (www.wesleyan.edu/wsa) or on the Office Student Activities Website (www.wesleyan.edu/stuact)
Section 3: Mailing, Telephone and Fax Mail Boxes and Mailing Addresses: You may use the WSA Office as a shipping address.. Furthermore, you may request a mail box at the WSA office. Please talk to the WSA Office Coordinator about this Posters/Xeroxing: For group business/publicity, small-quantity (40) Xeroxing is FREE at the WSA during office hours. Telephone: Since the WSA office is open from 8:30 a.m. to 6 p.m. during the day, calls for group business can easily be made on WSA phones. There is no charge to your group for this service. If your group has a Wesleyan extension, you will be charged for all toll calls made from that phone. Personal calls are strictly forbidden. Fax: The WSA office has a fax machine for use by student group officers for group activities only. There is no charge to your group for this use. Student groups may receive faxes at (860) 685-2411.
Section 4: Ordering Office Supplies Office Supplies: Office supplies can be ordered through the WSA office and billed to your account. The university’s vendor has a full line of supplies at approximately 35% discount! Allow two days for delivery. Rush orders (one day’s notice) can be supplied by a local vendor at a 15% discount.
Section 5: Times Readership Program Wesleyan’s large subscription to The New York Times entitles us to a speaker service from the Times. If you are interested in brining in a speaker from the New York Times please contact a COCo member. How Do I Get My Group Recognized?
The recognition criteria for the WSA are as follows:
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