The Office of Graduate Student Services will be closed the following days: Friday, December 22, 2017 through Monday, January 1, 2018. Regular business hours will resume on Tuesday, January 2, 2018.  Please plan accordingly.

New Graduate Student Information

Welcome incoming graduate students.  The new student information below will help you transition to the graduate programs at Wesleyan.   If you have any questions, please contact Cheryl-Ann Hagner, Director of Graduate Student Services, at chagner@wesleyan.edu or Barbara Schukoske, Administrative Assistant V, at bschukoske@wesleyan.edu.

New Graduate Student Orientation,  Fall 2018:  Detailed schedule

  • The Office of Graduate Student Services

    The Office of Graduate Student Services is the administrative office for graduate students in the PhD, MA and BA/MA programs.  Cheryl-Ann Hagner, Director, chagner@wesleyan.edu, and Barbara Schukoske, Administrative Assistant V, bschukoske@wesleyan.edu,  are available to help you during office hours, Monday through Friday 8:00am-4:30pm.  The office is located on the first floor of the Exley Science Center, rooms 128-132.  The office suite includes a small lounge that is available to graduate students 24 hours per day, seven days per week.  

  • Graduate Orientation for Fall Admission

    Orientation is mandatory for all new graduate students in the PhD, MA, and BA/MA programs.  It is also mandatory for Foreign Language Teaching Assistants, German Exchange students, and Writing Fellows.

    Graduate orientation is scheduled to begin at 8:30 am on Tuesday August 28, 2018.  Review the Orientation schedule (TBA) and plan to be at all mandatory sessions.  Orientation will include opportunities to get to know other graduate students, to learn more about Wesleyan, to receive instructions on enrolling in the university and registering for classes, and to process paperwork related to stipend payments and tax forms.

    There will be a pre-orientation session for new international graduate students on Monday August 27, 2018.  All new international students are welcome to attend. Please plan accordingly.

  • International Students/Immigration

    International students will receive a questionnaire via email from Ms. Janice Watson, the Coordinator of International Students, during the first week of May (for fall admission) or during October (for spring admission).  Please return the  completed questionnaire to Ms. Watson as soon as possible.  This is the first step in the visa application process. 

    Foreign Language Teaching Assistants will receive visa information from Ms. Jennifer Bomar, Academic Affairs.

    Visas for international students who are sponsored by an organization outside of Wesleyan such as Fulbright or USAID will not receive a questionnaire from Wesleyan.  The sponsoring organization will process the visa. 

  • Graduate Housing

    Graduate Students have the option to live in Wesleyan-owned housing or in housing units that are privately owned.  

    Wesleyan housing is available to graduate students currently enrolled in a graduate program and their immediate family members (domestic partners/spouses and children or legal dependents).  Rentals are organized through the Office of Residential Life.  Graduate student housing opens on Tuesday August 21, 2018. Please do not arrive before this date.

    Types of Wesleyan Housing

    There are three options for Wesleyan graduate housing: one-person apartments, group housing, and family housing.  Descriptions of available housing and rental rates are posted on the Office of Residential Life website:  http://www.wesleyan.edu/reslife/grad_housing/grad_options.html

    Applying for Housing
    Applications for graduate housing should be submitted as early as possible and not later than July 1, 2018.  Every effort will be made to meet the housing preference stated on the application.  Housing is provided on a space-available basis and is not guaranteed. Upon receiving notification of the housing assignment, students are given the opportunity to decline Wesleyan University housing prior to signing the lease.  The application is available http://www.wesleyan.edu/reslife/grad_housing/housing_application.html

    Lease

    Students must sign a binding lease with the University upon receiving keys for their unit.  A security deposit of $200 is required upon signing the lease.  Signing the lease indicates an agreement to live in Graduate Housing for the duration of one academic year.  All leases end on May 31st of each year.

    Rental Insurance

    Wesleyan highly recommends that each resident of Wesleyan graduate housing consider purchasing a rental insurance policy.  Information on a commonly used rental insurance policy can be found here: http://www.nssi.com/

    Important Dates

    Applications for Wesleyan graduate housing for admission in the fall semester are due before July 1, 2018.  Assignments for Wesleyan graduate housing will be made by mid-July.  Wesleyan graduate housing for fall admission will open on Tuesday Aug 21, 2018.

    Applications for Wesleyan graduate housing for admission in the spring semester are due as soon as possible upon accepting the offer of admission.  Assignments are made on a space-available basis.  Wesleyan graduate housing for spring admission will open on Monday January 8, 2018.

    Contact Information

    If you have any questions about Wesleyan graduate housing please contact the Office of Residential Life at 860-685-3550 or reslife@wesleyan.edu

  • Graduate Housing - BA/MA Students

    BA/MA students are eligible to apply for Wesleyan graduate student housing. Graduate student housing generally becomes available in late August.  See Graduate Housing (above) for further information.

    BA/MA students who are required by their academic department to be on campus conducting research in the summer between the completion of the BA and the start of the MA who wish to live in Wesleyan graduate student housing in the Fall, may apply to live in graduate student housing during the summer. Residential Life will make every effort to accommodate these requests. BA/MA students who are required by their academic department to be on campus conducting research in the summer between the completion of the BA and the start of the MA who do not plan to live in Wesleyan graduate student housing in the Fall, should make arrangements to move into an off-campus location for the summer.

  • Health Forms - Immunizations and Vaccinations

    To fully qualify for enrollment, all incoming students must meet certain health standards set by the State of Connecticut and the University. These include compliance with vaccination against Measles, Mumps, Rubella, Varicella, Meningitis and Tuberculosis blood testing and possible testing for Hepatitis B.  Graduate students must also print and complete this health form .  Submit the completed form to healthforms@wesleyan.edu

    To simplify and facilitate the process of immunization compliance, Wesleyan's Davison Health Center has organized a special clinic during which incoming graduate students should schedule a 20-minute visit with a Health Center Nurse.  Please call 860-685-2470 or email healthforms@wesleyan.edu to schedule an appointment.

    TB/Vaccination Clinic Date Wednesday, September 5, 2018, 9a.m. - 4p.m.
    Additional appointment times available as needed.

    Please refer to the table below for the procedures and costs.

    Procedure

    Cost

    Tuberculosis blood test

    Hepatitis blood test

    Lab cost, if testing required

    Lab cost, if testing required

    Measles, Mumps, Rubella vaccine confirmation Varicella vaccine confirmation

     

    Meningitis vaccine required

    Lab cost if titers required

    Lab cost if titer required/approximately $200 if vaccine requested instead of blood titer

    Approximately $150, if needed

    A hold will be placed on enrollment and purchases at the University book store for students who fail to provide a health form or comply with the required screening.  Please note - it takes about twenty-four hours for a hold to clear.

    Wesleyan's Davison Health Center is conveniently located on campus at 327 High Street.  They can be reached at telephone number 860-685-2470.  The fax number is 860-685-2471.  TDD 860-695-4788.

     

           

  • Health Forms - Immunizations and Vaccinations - BA/MA Students

    Student health records maintained at the Davison Health Center will be carried over from the BA to the MA while students are pursuing the MA degree. 

    To fully qualify for enrollment, all incoming students must meet certain health standards set by the State of Connecticut and the university. These include compliance with vaccination against Measles, Mumps, Rubella, Varicella, Meningitis and Tuberculosis blood testing and possible testing for Hepatitis B. Immunization records on file will be reviewed for compliance with State of CT guidelines. The Davison Health Center will notify students of any missing immunizations.

  • Health Insurance

    University policy mandates that all students maintain health insurance in order to avoid potentially difficult and costly medical situations and to ensure that medical services outside the University Health Center are covered.  Wesleyan provides the following options for health insurance coverage.

    1. Gallagher Student Health & Special Risk: Please see the Gallagher web site for policy information and rates:  https://www.gallagherstudent.com/.  Graduate students selecting this plan are responsible for enrolling by the enrollment deadlines posted on the University Health Services web site http://www.wesleyan.edu/healthservices/insurance/index.html.

    2. CIGNA: This plan is limited to full-time, degree-seeking graduate students who receive a stipend.  It is not available for non-degree seeking students such as foreign language teaching assistants, German exchange students or Writing Fellows.  Enrollment is processed through the Wesleyan Office of Human Resources.   For information about the CIGNA plan and rates: http://www.wesleyan.edu/grad/student-services/health.html.  Please note that graduate students are not eligible for Delta dental insurance.

    3. Wesleyan graduate students are eligible to access healthcare services at the University's Davison Health Center.  Services are available during academic sessions.  For more information about the Davison Health Center: Davison Health Center Services.


    Students may elect to provide their own insurance and must submit proof of insurance to the Office of Graduate Student Services.  Students will be required to sign an insurance waiver form. Failure to provide proof of insurance and submit a signed waiver form will result in automatic enrollment in the Gallagher health plan.  This one-time charge will be billed to the student's Student Account.

    Foreign Language Teaching Assistants must purchase the Gallagher Student Health Insurance Plan and may not elect to provide their own insurance. Questions related to the signing up for Gallagher and coverage should be directed to Ms. Joyce Walter, Director of the University Health Center, at jwalter@wesleyan.edu. Questions related to immigration matters surrounding insurance should be directed to Ms. Jennifer Bomar in Academic Affairs at jbomar@wesleyan.edu.

  • Health Insurance - BA/MA Students

    University policy mandates that all students maintain health insurance in order to avoid potentially difficult and costly medical situations and to ensure that medical services outside the University Health Center are covered. Wesleyan provides the following options for health insurance coverage of BA/MA Students:

    1. Gallagher Student Health & Special Risk: Please see the Gallagher web site for policy information and rates: https://www.gallagherstudent.com/. Graduate students selecting this plan are responsible for enrolling by the enrollment deadlines posted on the University Health Services web site http://www.wesleyan.edu/healthservices/insurance/index.html.

    2. Students may elect to provide their own insurance and must submit proof of insurance to the Office of Graduate Student Services. Students will be required to sign an insurance waiver form. Failure to provide proof of insurance and submit a signed waiver form will result in automatic enrollment in the Gallagher health plan. This one-time charge will be billed to your student account.

  • Stipends

    Many graduate students receive a stipend.  The stipend period starts for new graduate students on September 1 and runs through May 31.  

    Stipends are paid bi-monthly on or around the 15th and last day of each month.  Half of each month's rent will be deducted from each stipend payment for students residing in university housing.

    Domestic graduate student are responsible for determining their own tax liability.  New graduate students are required to complete forms verifying eligibility to work (I-9 employment verification form), federal income tax form (W-4), and  Connecticut income tax form (CT W-4).  This will be done during Orientation. Stipend payments are not made until these forms are completed and submitted.  

    International graduate students will complete their tax forms with the assistance of the Payroll Office.   

    Questions regarding tax forms or tax status may be directed to the Payroll Office at payroll@wesleyan.edu.  Be sure to identify yourself as an international graduate student.

    A limited number of dependency allowances are available each year to graduate students who have dependents living with them and whose stipend is the only source of income in the family  Information on the dependency allowance and applications are available here.   When approved, payments will be made via Direct Deposit on the first pay period of each month.

    Please direct questions about stipends to Cheryl-Ann Hagner, Director of Graduate Student Services, 860-685-2223, chagner@wesleyan.edu .

     

    Stipend Amounts (before taxes) for Science and Math, 2017/2018

    12-months: $31,794 (June 1 - May 31)

    9-months:   $23,845.50 (September 1 - May 31)

       (Monthly: $2,649.50)

     

    Stipend Amounts (before taxes) for Music, 2017/2018

    PhD 12-months:  $ 27,024.90 (June 1 - May 31)

    PhD  9-months:   $ 20,268.63 (September 1 - May 31)

       (Monthly: $ 2,252.07)

    MA 12-months:   $ 20,666.10 (June 1 - May 31)

    MA  9-months:    $ 15,499.53 (September 1 - May 31)

       (Monthly: $ 1,722.17)

     

    Stipend Rates for Foreign Language Teaching Assistants are determined by each program.  Students should refer to the offer letter for stipend information.

     

    Dependency Allowance 2017/2018 = $141.50 per approved dependent, per month

  • International Students/Income Taxes

    Students who enter the United States in either an F-1 or J-1 visa status are usually considered non-resident aliens for income tax purposes during the first five calendar years present in the U.S.  Compensation and miscellaneous payments may be subject to income tax withholding and/or reporting.  Collection of information and data assists Wesleyan in determining a student's tax residency status.  Non-resident aliens are taxed under a separate set of IRS rules than U.S. citizens, permanent residents or resident aliens.

    DURING ORIENTATION

    • Provide personal information on a Foreign National Information Form (FNIF).
    • Provide copies of passport, visa, I-20/DS-2019 and I-94. Print your I-94 from website: https://i94.cbp.dhs.gov/I94/#/home
    • Complete and sign U.S. Federal and CT state income tax withholding statements, or W4 forms.
    • Complete and sign a USCIS Employment Eligibility Verification, or I-9 form.  
    • If applicable, sign a Tax Treaty Exemption Statement, or 8233 form.  More than 60 countries have tax treaties with the U.S.  If a treaty benefit is available to a student, the student may take advantage of the benefit and should sign a tax treaty form each year in January.
    • Sign a Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding, or W-8BEN form.

    Please note that initial income tax related documents will be collected during Orientation.  Thereafter, income tax processing is administered in the university's Payroll Office.

    ANNUALLY

    • Receive a W2 earnings statement from the Payroll Office each January.  If a student receives a check from Wesleyan Payroll anytime during a calendar year, he/she will receive a W2 earnings statement the following January.  Create a folder labeled Wesleyan Income Taxes and save all tax documents in a safe place.
    • Receive a 1042-S statement from the Finance Office each February.  If a student receives a non qualified scholarship and/or a tax treaty exemption from Wesleyan during a calendar year, he/she will receive a 1042-S statement the following February.  Save in the Wesleyan Income Taxes folder.  A 1042-S form is not issued for a student who receives a qualified scholarship.
    • All students who receive either a W2 or 1042-S statement during a calendar year are required to file a U.S. federal income tax form, or 1040NR, by the following April 15th.
    • All students who do not receive income during a calendar year are required to complete a Statement of Exempt Individuals, or 8843 form, and submit to the IRS by the following June 15th.
    • Wesleyan provides its international students access and instructions to a web-based tax filing software called FNTR.  We strongly recommend non-resident alien students use FNTR to prepare their 1040NR or 1040NR-EZ or 8843 forms.  The software is easy to use and accurate.  Instructions and passwords are provided to students by the Payroll Office every year during February/March.
  • Wesleyan Email Username and Password
    An email will be sent in June (for fall admission) or in November (for spring admission) to the personal email address of each new graduate student with the student's Wesleyan email username, temporary password, and instructions on how to access Wesleyan email from off-campus.  It is highly recommended that new students sign into Wesleyan email soon after receiving the instructions.  Wesleyan uses email as an official means of communicating with students.
  • Graduate Electronic Communication

    There are two list-serves available for communication within the graduate community.

    ogss-announce@wesleyan.edu

    • This list is comprised of the Wesleyan email address of all graduate students.
    • This list will be used for important announcements from the Office of Graduate Student Services or from Wesleyan.
    • This list is not used to communicate information that is not official Wesleyan business i.e. rental advertisements and rideshare requests.
    • You may not unsubscribe from this list.
    • You may not post notices to this list.


    gsa@wesleyan.edu
     

    • This list is used for messages that are not official announcements from this office or from Wesleyan.  It is for sharing informal information such as rental opportunities or rideshare requests.
    • The Wesleyan email addresses of all new incoming graduate students are added to this list.
    • You may unsubscribe from this list. 
    • You may post to this list. 
    • Students who have unsubscribed and would like to re-subscribe may contact Barbara Schukoske at bschukoske@wesleyan.edu.


    Information Technology Services (ITS)

    Wesleyan's investment in Information Technology is part of the overall commitment to the well-rounded liberal arts education for all students.  We regard the ability to engage technology as one of the essential capabilities that Wesleyan graduates must develop for the 21st century.  For more information about the technology and services offered to Wesleyan's students, staff and faculty click on the following link: http://www.wesleyan.edu/its/

     

  • WesCard - Wesleyan ID (Identfication Card)

    A student's WesCard allows access to the University libraries, dining facilities, the Freeman Athletic Center, and some Wesleyan-owned graduate housing facilities.  The Middletown Cash Program allows students  to make a deposit to their WesCard and use the card to purchase meals at local restaurants, use laundry facilities on campus, purchase books or other items at the University Bookstore, and make purchases at participating Middletown merchants. For information about the Wesleyan ID and instructions on how to obtain your Wesleyan ID, please see http:  http://www.wesleyan.edu/wescard/glspgradinfo.html

    You can expediate the WesCard process by uploading your photo before you get to campus.  Go to WesPortal>Offices & Services>WesCard>WesCard Photo  to submit your photo in advance of your arrival.  Your card will be ready for you to pick up when you arrive on campus.

    Direct questions or concerns to Cathy-Lee Rizza, Assistant Director of Student Accounts/WesCard Office, at crizza@wesleyan.edu or at (860) 685-5300.

  • WesCard - Wesleyan ID - BA/MA Students

    BA/MA students must get an updated Wesleyan ID card that indicates status as a graduate student. You may opt to use the photo from the BA ID card or to use a new photo.  Visit the WesCard office in North College soon after beginning the MA portion of the program.

    Direct questions or concerns to Cathy-Lee Rizza, Assistant Director of Student Accounts/WesCard Office, at crizza@wesleyan.edu or at (860) 685-5300.

  • Planning for Arrival Expenses

    It is recommended that graduate students arrive prepared with access to approximately $2000 US dollars to get settled at Wesleyan.   Depending on the situation, students could incur expenses for the following:

    Wesleyan Graduate HOUSING DEPOSIT 

    A $200 housing deposit is due when the student signs the lease. The deposit can be cash, money order, personal check, cashier's check, or wire transfer.  The deposit will be returned with interest when the student leaves University housing.  Any charges incurred by Physical Plant or Residential Life will be deducted from the deposit.

    HEALTH INSURANCE PREMIUM

    University policy mandates that all students maintain health insurance.  Graduate student health insurance premiums vary depending on the type of insurance that is selected.  The fee for Gallagher Student Insurance is added to the student's Student Account by the end of September.  Wesleyan electronically sends a billing statement to every Wesleyan student account holder via the assigned Wesleyan email account. Each bill must be settled with Student Accounts within 30 days.  The premium for students who enroll in Cigna insurance will be deducted from the student's paycheck.  For information on making payments to the Student Account:  http://www.wesleyan.edu/grad/student-services/Student%20Accounts.html

    HEALTH IMMUNIZATIONS AND VACCINATIONS

    The State of Connecticut requires proof of certain immunizations.  Students requiring lab tests or vaccines will experience fees of approximately $150-$350. For more information please see the section on Health Forms/Immunizations and Vaccinations.


    GROCERIES AND HOUSEHOLD ITEMS

    Wesleyan's Transportation department offers a free local grocery shuttle service every Sunday from 12:30pm-3:30pm. The shuttle van leaves from the Usdan University Center and travels to two local grocery stores -- Aldi and Price Chopper -- and returns to the Usdan Center.

    The Graduate Student Association hosts a shopping trip during arrival week to bring students to local stores to purchase household items (i.e. bedding, kitchen supplies, etc). 

    LAUNDRY

    Laundry facilities are available on campus.  Students swo[e their WesCard or Mac-Gray Card (depending on the place of residence) to pay for using the washers and dryers.  For information about laundry on campus: http://www.wesleyan.edu/wescard/Laundry/Index.html

    BOOKS

    Books that are required for classes are sold at the University book store.  Payment is via credit card, cash, or check. 

    GSA FEE

    $30 will be charged to each graduate student's student account for the Graduate Student Association student activity fee.

    TIPPING ETIQUETTE

    Tipping for many services is customary in the US. Be prepared to tip waiters at sit-down restaurants, bartenders, barbers/hairdressers, taxi drivers, and food delivery folks.  Calculate the tip as a percentage of the total bill:  15-20% is considered standard in most communities.

     

Frequently Asked Questions

  • What is the easiest way to get to Wesleyan from an airport?

    From Bradley International Airport, Hartford, CT:  Take a taxi to Wesleyan.  It is important to reserve a taxi in advance.  Executive 2000 is the service most often used. 

    Executive 2000
    (860) 635-8222
    www.executive2000taxi.net

    From JFK International Airport:  Take a train to New Haven CT, Old Saybrook CT, or Meriden CT and then take a taxi to Wesleyan.  Note:  We do not recommend the Meriden Train Station -- it is remote, without services, and closed on Sunday.  The train stops at an empty platform.  Although it is the closest, it is difficult to manage.

    Some current graduate students report that Wisla Express, a private airport transportation service, provides reliable door-to-door pick up and delivery.   You must call in advance to reserve,  860 229-7798.

    For additional information on area transportation: http://www.wesleyan.edu/about/visitors/transpor.html

  • What is the process for auditing a class?
    The process for auditing courses is somewhat informal in that you would not actually register for the course.  You would approach an instructor (via email), express your interest in auditing the course and ask for permission to audit.  At the end of the term, the instructor must then send an email to the Registrar's office asking them to post an audit to your record.
  • Is WesCard linked to my stipend?
    Your Wesleyan ID Card (WesCard) is not related to the stipend. It is related to accessing the library facilities, athletic facilities, laundry facilities, and some Wesleyan-owned housing units. 
  • How do I get my WesCard?

    You can expediate the WesCard process by uploading your photo before you get to campus.  Go to WesPortal>Offices & Services>WesCard>WesCard Photo  to submit your photo in advance of your arrival.  Your card will be ready for you to pick up when you arrive on campus. 

  • When do I get my first stipend payment?
    We do everything possible so that you will recieve your first stipend payment on September 15. This is dependent on successful completion of forms for the Payroll Office and your providing bank account information for direct deposit. We will review and collect the forms during Orientation. Direct Deposit is made through US banks so International Students will have to open an account at a US bank.
  • Do I need to notify anyone of my arrival plans?
    If you will be living in Wesleyan Graduate Housing, you should notify Amy Alfano in the office of Residential Life of your arrival plans.  Email her at aalfano@wesleyan.edu so she can arrange to have your apartment keys ready for you. It is also helpful to notify the administrative assistant in your department of your expected arrival date.