Wesleyan Web Policy and Guidelines 
Web Administration 
Legal and Policy Requirements 
Social Media 


I. Introduction 

The Wesleyan Web Policy and Guidelines defines the roles and obligations of the University, departments, and individuals in presenting material on the Wesleyan Web Site. When there are conflicts the ITS Computer Use Policy takes precedence over the Wesleyan Web Policy & Guidelines. 

II. Web Administration 

The Wesleyan Web Site is administered by the Web Administrator with the guidance of the Web Steering Committee, of which the Web Administrator is a member. 

  • Web Administrator The Web Administrator is responsible for ensuring the reliability and general organization of the Wesleyan Web Site. The Web Administrator works with Web site technical contacts and other information providers to maintain the site. 
    • The Web Administrator will: 
      • bring any complaints of policy violation to the attention of the Web Steering Committee for review 
      • bring identified unreliable (faulty) links and references to the attention of the appropriate Web site technical contact 
      • oversee the Wesleyan Web Site for organization and conformity to these guidelines 
      • will be the primary contact for reporting technical problems 
  • Web Steering Committee The University will maintain a Web Steering Committee responsible for: 
    • development and oversight of the Wesleyan Web Policy & Guidelines
    • long-range planning for the Wesleyan Web Site in conjunction with University Communications 


III. Legal and Policy Requirements 

Web site owners are responsible for the content of their Web sites. These responsibilities include ensuring that all online material conforms to local, state, and federal laws including copyright and other intellectual property laws, license agreements, contracts, and federal guidelines for accessibility. Where appropriate, material must be protected from inappropriate access. All online material and conduct must be consistent with University policies and regulations including the ITS Computer Use Policy, which takes precedence over the Wesleyan Web Policy & Guidelines. 

Use of Wesleyan's Web resources to promote a commercial venture is specifically prohibited.  

Users should be wary of posting images or audio of people without their consent or of using information about individuals who do not want the information posted. 

University initiatives using software as a solution choosing to run their own Web servers are entirely responsible for all hardware, software, maintenance, backup, and technical support. Server owners must commit to maintaining their Web site to keep it reliably on-line. 


IV. Content 

All information on the Wesleyan Web site should be accurate, timely, and consistently available. 

All Web Sites The Web site owner has overall responsibility for all content and links from their site. Web site owners wishing to provide access to information that is not managed by their department should do so by way of links to pages owned by the appropriate departments or organizations.  

 All department, program and administrative unit web pages must live within the institutional web Content Management System (webCMS) and use the templates that contain the Wesleyan logo and standard navigation. 

 All professional web pages must live within the institutional installation of WordPress, use one of the university themes that contain the Wesleyan logo and adhere to the Blog policy. 


V. Social Media 

University departments and organizations, as part of their networking, communication and promotion strategy, may use social media channels such as Facebook, Twitter, and Instagram. Prior to creating a new social media account, we strongly encourage faculty and staff to request a social media strategy session with University Communications. This session will ensure you’re set up for success and aware of all policies put forth by Wesleyan University and each social media platform. 
Social media accounts must be “owned” by a full-time staff or faculty member, even if the department is utilizing student workers to aid in social media efforts. All social media work completed by students must have oversight by a full-time staff or faculty member. All social media channels must display a Wesleyan branded profile icon obtained from University Communications. Each account should adopt the proper channel title syntax for branding consistency, and should follow the Social Media Guidelines and Wesleyan University Brand Guidelines for Social Media. More information and helpful tips can be found on University Communications’ Social Media website. 


VI. Removal 

Wesleyan does not intend to actively monitor the contents of Web pages. However, the University reserves the right to remove materials that violate these guidelines or the ITS Computer Usage Policy, to disable links, and to impose charges for expenses incurred in such disabling and/or removal. 


If a Professional website has been inactive for 3 years it can be removed from public viewing and archived.  


VII. Definitions 

Web site 
A Web site is a group of Web pages structured to provide a coherent body of information about a particular subject. 
Web site owner 
The Web site owner is the Department Head or Group Organizer or delegate. 
A professional Web site owner is the individual Wesleyan faculty, or staff member maintaining a professional Web site. 

Web site technical contact 
The technical contact is the person designated by the Web site owner to maintain the Web site. 

Wesleyan Web Server 
The University's official central World Wide Web server is located at the address http://www.wesleyan.edu 
Wesleyan Web Site 
The Wesleyan Web Site consists of all information displayed on University servers that are pointed to by the Wesleyan Web Server. 

Updated June 2018