Due to COVID-19, our office is working remotely. For the most prompt service, please view our staff contact page and send an email directly to the staff member who can best assist you.

Guidelines for creating a PDF FILE

The most important issue, when creating a PDF document, is to embed fonts so that the document looks the same on every computer and prints correctly when it is sent to the bindery. 

For Mac Users

Macs automatically have the ability to create PDFs.  Just open the document, choose the print command and select "Adobe PDF" as the printer.  The fonts will automatically be embedded.

For Windows Users

All Wesleyan lab computers have the ability to create a PDF.  You can check whether your personal computer can create PDFs by opening your document, going to File>Print and confirming that one of your printers if Adobe PDF.  If your computer does not have this ability, use a computer lab to do the conversion.

Open your document

Go to File>Print

Choose "Adobe PDF" as your printer

Click the Properties button to the right of the printer name

The standard setting ensures that fonts are embedded and that the dpi is 600.  Make sure that you uncheck either "Rely on system fonts only" or "Do not send fonts to 'Adobe PDF'", depending on your version of PDF, since you want to use the fonts already in your document.

Other items to note when creating a PDF file

For the title of your document, use the following formula:





If you have additional documents, like sound or video files, you will be able to submit those as supplemental files at the time that you electronically register your thesis so that they can be included for library archiving. 

If you have difficulty creating a PDF, please contact the Help Desk at x4000.

    • IMPORTANT: Pay attention to the number of images you have and the overall size of your PDF. If your PDF file is very large in size, you may not be able to upload it to the thesis registration system.
    • The image size in a document is often a primary reason that PDF files are very large. Please refer to PDF Tips and Troubleshooting on the Honors website for links to instructions on how to reduce the image sizes.

  • If you have a supplemental file (images, sound, video) you may upload it for library archiving in WesScholar where it says "Upload sound or video files for library archiving here (Optional)" in the thesis registration system. There is a 2 MB limit on these files. Please note that your advisor/readers will not have access to this material until it is published on WesScholar in late May; therefore, you will need to make arrangements to get this material to your advisor/readers if it needs to be evaluated with your thesis.
  • Consider including images in a separate map pocket in the bound thesis copy and uploading those images separately as supplemental material for WesScholar. Before you choose this option, however, you must discuss this with your thesis advisor and department to make sure that this is acceptable to them.