Room Change Information 


Can I switch rooms within an apartment or wood frame house?
Yes, residents may switch rooms with each other.  Moving to a currently unoccupied room is not an option.  Email us at and copy all of the other residents  of the unit on your email.  Once approved, students will exchange keys and accept the room in its current condition.

Room change policy:

The Office of Residential Life offers a room change request process for students who wish to change housing assignments.  Room Change Request forms are available on the first-day of classes each semester and can be accessed electronically at this link: Room Change Request Form

To request a room change, download the form at the link above and email it to your Area Coordinator with "Room Change Request" and the student's name or WesID number in the subject line.  Area Coordinator contact information can be found here: Area Coordinators

If a Room Change Request is granted, the following steps occur: 

  1. An Area Coordinator will meet with the Assignments Coordinator to discuss available spaces. 
  2. The Area Coordinator will contact the student via email regarding the new assignment offer.  A student will have 48 hours to accept or decline a room change offer.  If a student does not respond, the offer is withdrawn and the space can be offered to another student. 
  3. If a student accepts the offer, the student has two days to pick up the keys and complete the move. 
  4. Keys to the previous assignment have to be returned within 48 hours to the Office of Residential Life.  Card access to the previous assignment will also end 48 hours after the offer is accepted.  Failure to return the old keys within the 2 business days may result in a lock change charge for the student. 
  5. The old room should be left in a clean condition and a Room Condition Report form for the new room needs to be completed within 5 days of the move. 


Room changes are typically not offered until two weeks after the semester begins, nor during the four-week period before the end of the semester. Due to the COVID-19 pandemic this timeline has been updated for the Spring 2021 semester: Room changes will be offered starting Monday, March 1st.

Once a student submits a room change request form to our office, the form is reviewed by the Area Coordinator.  The Area Coordinator will follow up  with the student to discuss why the student is seeking a change in assignment.  We highly encourage students who are having issues with their living situation to speak to their student staff member (Community Advisor, House Manager, or Resident Advisor) before submitting a room change request form.  The Area Coordinator may determine that a mediation needs to occur between conflicting parties, either with assistance from designated Residential Life staff or Area Coordinator. 

Please note that an individual is not permitted to move into a completely open double-occupancy room, nor from a single-occupancy room to another single-occupancy room.  Program housing and community based living (CBLV) are year-long commitments and students in these communities should not file room change requests for other residences/programs.  Any unauthorized room changes/swaps will result in a $250.00 illegal move fine and/or judicial action. 

Please note that priority will be given to students who are seeking room changes in emergency situations, temporary housing assignments, or requesting a change for medical or other special accommodations. 


Please email if you have any questions or concerns.