Social Event PolicySocial events/parties/concerts occurring in University buildings or on University grounds must be registered with the Office of Student Activities and Leadership Development if the following apply to the event:
- There will be 50 or more people in attendance, or there is no provision for limiting attendance to fewer than 50 people, and any of the following apply: (a) No formal program or agenda is planned; (b) Admission will be charged; (c) The event will be open to any persons who are not Wesleyan students.
- Specifically excluded from this policy are concerts with fixed seating, lectures, art show openings, meals (unless it is an outdoor BBQ), closed organizational meetings and events designed specifically for educational rather than social purposes.
- The University supports students having social gatherings in their houses as long as these gatherings do not create a disturbance to neighbors. Students hosting an event should always consult with neighbors in advance. All senior houses have a capacity of 49 and thus do not need to be registered assuming capacity is monitored and fire codes enforced.
- This policy is in effect throughout the year, regardless of whether or not classes are in session.
- Quiet Hours: In support of the Residential Life Quiet Hours Policy, student sponsored events occurring during reading period and finals week in or around residential spaces that have the potential to be disruptive to the community at large will not be approved by the Office of Student Activities and Leadership Development.
- Orientation: Due to the numerous events provided to encourage a shared experience during New Student Orientation, Social Event Registrations will not be approved prior to the start of classes.
- Students hosting a party should always consult with their neighbors when planning the event. Students must take an active role in ensuring that the event does not disturb neighbors.
- Wesleyan Public Safety has the discretion to shut down social events when they are deemed to be a nuisance and/or after receiving two complaints about noise or disruptive behavior.
- The number of registered parties in any given block/area will be limited to one per night. Events requiring uniformed security officers will be limited to no more than one per weekend and will not be allowed on weekends when there are home football games or other large University events.
- Event hosts must pass a host training on-line course or a Social Event Registration Seminar with the SALD Office prior to registering the event. Event hosts can register for the on-line class or seminar by contacting the Office of Student Activities and Leadership Development at firstname.lastname@example.org.
- A currently enrolled Wesleyan student or recognized student organization must sponsor the event.
- Alcohol is allowed under established guidelines.
- Sunday-Thursday– Events in Residential spaces must conclude by 11:00pm per the Residence Life Community Standards. Barring security or nuisance issues, events occurring in non-Residential spaces must conclude by 1:30am.
- Friday-Saturday– Events in Residential spaces must conclude by 2:00am per the Residence Life Community Standards.
- Five working days’ notice is needed on all events requiring furniture, staging, catering, electrical set-up, A/V equipment, or Event Staff.
Social Event Registration Process
The Social Event Registration form is due by 1:00pm the Tuesday prior to events occurring that Friday to Thursday. Alcohol free events with no special needs (including Event staff, staging/furniture, A/V equipment) may be registered until Thursday at 1:00pm for events occurring that Friday to Thursday.
Social Events are specifically for Wesleyan students and their guests. Social event/party hosts are responsible for registering events. If the event is registered as an alcohol-free event, hosts will be responsible for ensuring that no alcohol is present at the event. If alcohol is to be part of the event, hosts will be responsible for ensuring that any alcohol at the event is legally procured, dispensed and consumed.
- All attendees must have a valid Wesleyan picture ID or must be the guest of a Wesleyan student and have a valid state or college ID (Up to 3 guests per Wesleyan Student).
- IDs of all non-Wesleyan attendees will be held at the door, rubber banded with the ID of the Wesleyan student of whom they are a guest.
- Upon review of the event registration, the Office of Student Activities and Leadership Development, or designee, may require additional security at the event.
- Certain facilities require the presence of a fire marshal when a State liquor permit has been obtained.
- Sunday-Thursday– Events in Residential spaces must conclude by 11:00pm. Barring security or nuisance issues, events occurring in non-Residential spaces must conclude by 1:30am.
- Friday-Saturday– Events in Residential spaces must conclude by 2:00am.
ANY EXCEPTIONS TO THE STANDARD SOCIAL EVENT MAY BE PETITIONED THROUGH THE OFFICE OF STUDENT ACTIVITIES AND LEADERSHIP DEVELOPMENT 10 BUSINESS DAYS PRIOR TO EVENT.
General Amplified Sound Guidelines
Please note: These guidelines apply to events that are outside!
- No amplified sound is allowed on campus until after 5pm Monday through Friday.
- Any amplified sound that is approved Monday through Friday in the center of campus may go until 10pm; on the periphery of campus may go until 9pm barring any noise complaints.
- Any amplified sound that is approved Saturday and Sunday anywhere on campus may not begin prior to 11am and may not go later than 11pm on Saturday and 9pm on Sunday in the center of campus; 10pm on Saturday and 9pm on Sunday on the periphery of campus barring any noise complaints.
A State liquor permit is required anytime a recognized student group is selling or distributing (serving) alcohol.
- Event host(s) must be at least 21 years old.
- In compliance with Connecticut State law, alcohol may only be served to event attendees who are of legal drinking age and present a valid ID.
- Organizers should plan to have an appropriate amount of alcohol based upon the number of attendees of legal drinking age. As a guideline, hosts should plan to have no more than 1 keg per 40 attendees of legal age.
- Whenever alcohol is to be served, the hosts must provide ample snacks and non-alcoholic beverages. As a guideline, an event with 1 keg of beer should have at least 4 lbs. of food and 10 liters of non-alcoholic beverages.
- Door monitors, designated event hosts, bartenders, and event staff cannot consume alcohol during the event.
Any form of off-campus advertising is prohibited without the approval of the Office of Student Activities and Leadership Development. This includes radio, Internet, television, and newspaper advertisements.
- All advertising should clearly indicate the name of the host organization, date of the event, starting and ending times, location, name of the event, maximum capacity of the event location (if applicable), and entrance fee/ID requirements.
- Alcohol may not, in any context, be the central focus of any event and should not be advertised as such.
Updated May 2012 by the Student Life Committee