Social Event Policy

Social events/parties/concerts occurring in University buildings, on University grounds, or in recognized student housing must be registered with the Office of Student Activities and Leadership Development if the following apply to the event:
  • There will be 50 or more people in attendance or there is no provision for limiting attendance to fewer than 50 people and any of the following apply:
    • No formal program or agenda is planned.
    • Admission will be charged.
    • The event will be open to any persons who are not Wesleyan students.
  • There will be more people than the posted indoor house capacities for an outdoor woodframe event (indoor woodframe events are limited to the posted capacities) with any or all of the criteria above applying to the event.
    • Woodframe parties cannot exceed 50 participants
    • Only three woodframe parties will be approved for a given night on a single street or adjacent properties
    • The University supports students having social gatherings in their houses as long as these gatherings do not cre­ate a disturbance to neighbors. Students hosting an event should always consult with neighbors in advance.
    • All woodframe houses have an indoor capacity that is determined by the City of Middletown Fire Marshall (and posted inside of the residence) and thus, any gatherings that remain within designated house capacity do not need to be registered. 
    • In the case that a woodframe house would like to host an outdoor event (which may exceed the posted indoor house capacity but only up to a maximum of 50), the residents must register the event per the University’s Social Event Policy. Woodframe events may be registered in Room Request (EMS) via your WesPortal.  Contingent upon event type, attendance and needs. All deadlines as outlined on the SALD website must be met, no exceptions.
  • Specifically excluded from this policy are concerts with fixed seating, lectures, art show openings, meals (unless it is an outdoor barbecue), closed organizational meetings, and events designed specifically for educational rather than social purposes.

General Social Event Guidelines

  • This policy is in effect throughout the year, regardless of whether or not classes are in session.
  • Quiet Hours: One of the goals of Residential Life is to provide an atmosphere that is conducive to study and rest. In order to meet this goal, all residents must understand that the right of residents to study and sleep takes precedence over the right to make noise that disturbs others. When Quiet Hours are in effect, all noise should be kept at a minimal level and not be heard outside the room or unit. All students are expected to respect the rights of others.
    • Per the Residential Life Community Standards, Quiet Hours are uniform throughout campus residential spaces:
      • Sunday–Thursday, quiet hours are 11:00 p.m.–8:00 a.m. Barring security or nuisance is­sues, events in residential spaces must conclude by 11:00 p.m.  events occurring in non-residential spaces must conclude by 1:30 a.m.
      • Friday–Saturday, quiet hours are 2:00 a.m.–10:00 a.m. Barring security or nuisance is­sues, all events in both residential and non-residential spaces must conclude by 2:00 a.m.
    • At all other times, students are expected to observe Courtesy Hours and be mindful to ensure that noise levels do not interfere with or negatively impact other students or the community. Courtesy Hours are 24 hours a day, 7 days a week. If another person asks you to control the noise level in and around your residence, you are expected to comply with the request.
    • During reading period and final exam periods, Quiet Hours are in effect 24 hours. Beginning at 12:00 a.m. (mid­night) on the last day of classes through the last day of finals, 24-hour Quiet Hours are in effect in all residence halls. Students in woodframe and program houses are expected to be mindful and courteous of all house mem­bers during reading period and finals. Any social event that has the potential to be disruptive to the com­munity at large will not be approved.
  • Orientation: Due to the numerous events provided to encourage a shared experience during New Student Orientation, social event registrations will not be approved prior to the start of classes.
  • A currently enrolled Wesleyan student or recognized student organization must sponsor the event.
  • Alcohol is allowed under established guidelines.
  • Students hosting a party should always consult with their neighbors when planning the event. Students must take an active role in ensuring that the event does not disturb neighbors.
  • Wesleyan Public Safety has the discretion to shut down social events when they are deemed to be a nuisance and/or after receiving two complaints about noise or disruptive behavior.
  • The number of registered parties in any given block/area may be limited to one per night but will not exceed three per night. Events requiring uniformed staff may also be limited to no more than two per night and may not be allowed during large university weekends or events.
  • Host-Training: Event hosts must pass an online host-training course through Moodle prior to registering an event. Event hosts may sign up for either the course or the seminar by contacting

Social Event Registration Process

  • Social Event Registration or Woodframe Social Event Registration must be input in Room Request (EMS) by 1:00 p.m. the Monday prior to events occurring that Thursday to the following Wednesday for any event with special needs (including furniture, staging, catering, electrical set-up, A/V equipment, or Event Staff or an event with alcohol). Events with no special needs must be registered by Wednesday at 1:00 p.m. for events occurring that Thursday to the following Wednesday.
  • Events that will involve any external artist or vendor being paid (ie. a band or inflatable) will require submission of a Contract Request Form or artist/vendor contract two weeks prior to the event.
  • Social Events are specifically for Wesleyan students and their guests.
  • Social event/party hosts are responsible for registering events. If the event is registered as an alcohol-free event, hosts will be responsible for ensuring that no alcohol is present at the event. If alcohol is to be part of the event, hosts will be responsible for ensuring that any alcohol at the event is legally procured, dispensed and consumed.
  • All attendees must have a valid Wesleyan picture ID or must be the guest of a Wesleyan student and have a valid state or college ID (Up to 3 guests per Wesleyan student).
  • IDs of all non-Wesleyan attendees will be held at the door, rubber banded with the ID of the Wesleyan student of whom they are a guest.
  • Upon review of the event registration, the Office of Student Activities and Leadership Development, or designee, may require additional security at the event.
  • Certain facilities require the presence of a fire marshal when a State liquor permit has been obtained.
  • Certain facilities require an additional staffing grid which will be due to SALD at the time of submission of the Social Event Registration form (see above for weekly deadlines).
  • Any exceptions to the standard social event may be petitioned through the Office of Student Activities and Leadership Development 10 business days prior to event.

Committee Approved Spaces

Events occurring in 200 Church and WestCo must be approved by a committe to ensure that events align with the mission and purpose of those spaces. 

  • Looking to have an event in 200 Church? Complete a reservation request here. Reservation requests will be reviewed weekly, on Saturdays at noon. Requests submitted before noon on Saturday should expect to be notified of the outcome of their request by 5pm on the following Monday. Note that if you expect 50 or more attendees, or plan to serve alcohol at your event, you’ll also need to submit a social event registration form through OrgSync.
  • Looking to have an event in WestCo? Find out more informaion here

Alcohol Guidelines

A state liquor permit is required anytime a recognized student group is selling or distributing (serving) alcohol.

  • Event host(s) must be at least 21 years old.
  • In compliance with Connecticut State Law, alcohol may only be served to event attendees who are of legal drinking age and present a valid ID.
  • Organizers should plan to have an appropriate amount of alcohol based upon the number of attendees of legal drink­ing age. As a guideline, responsible consumption is one standard drink per hour; a standard drink is 12 fl oz of regular beer, 5 fl oz of table wine, or 1.5 oz of hard liquor.
  • Whenever alcohol is to be served, the hosts must provide ample snacks and non-alcoholic beverages.
  • Designated event hosts, door monitors, bartenders, and Event Staff cannot consume alcohol during the event.

General Amplified Sound Guidelines for Outdoor Events
  • No amplified sound is allowed on campus until after 5:00 p.m. Monday through Friday, or prior to 11:00 a.m. on Saturday and Sunday.
  • Any amplified sound that is approved in the center of campus may go until 9:00 p.m.; on the periphery of campus may go until 7:00 p.m. barring any noise complaints.

Advertising Guidelines

Any form of off-campus advertising is prohibited without the approval of the Office of Student Activities and Leadership Development. This includes radio, internet, television, and newspaper advertisements.

  • All advertising should clearly indicate the name of the host organization, date of the event, starting and ending times, location, name of the event, maximum capacity of the event location (if applicable), and entrance fee/ID requirements.
  • Alcohol may not, in any context, be the central focus of any event and should not be advertised as such.