Social Event Policy

Social events/parties/concerts occurring in University buildings, on University grounds, or in recognized student housing must be registered with the Office of Student Activities and Leadership Development if any of the following apply to the event:

  • There will be 50 or more people in attendance for a residential or non-residential space, or there is no provision for limiting attendance to fewer than 50 people (for a residence hall, apartment building event, or non-residential space), and any of the following apply:
    • No formal program or agenda is planned.
    • Admission will be charged.
    • The event will be open to any persons who are not Wesleyan students.
  • Specifically excluded from this policy are concerts with fixed seating, lectures, art show openings, meals (unless it is an outdoor barbecue), closed organizational meetings, and events designed specifically for educational rather than social purposes.

GENERAL GUIDELINES
THIS POLICY IS IN EFFECT THROUGHOUT THE YEAR, REGARDLESS OF WHETHER OR NOT CLASSES ARE IN SESSION.
• A currently enrolled Wesleyan student or recognized student organization must sponsor the event. Alcohol is allowed under established guidelines.
• Hosts are required to clean up any trash left on University property, inside a residential space, or outside. Failure to do so may result in a judicial referral or fines.
• Wesleyan Public Safety has the discretion to shut down social events when they are deemed to be a nuisance and/or after receiving two complaints about noise or disruptive behavior.
• Events requiring uniformed security officers will be limited and will not be allowed on weekends when there are home football games or other large University events.

QUIET HOURS
One of the goals of Residential Life is to provide an atmosphere that is conducive to study and rest. In
order to meet this goal, all residents must understand that the right of residents to study and sleep takes precedence over the right to make noise that disturbs others. When Quiet Hours are in effect, all noise should be kept at a minimal level and not be heard outside the room or unit. All students are expected to respect the rights of others.
PER THE RESIDENTIAL LIFE COMMUNITY STANDARDS, QUIET HOURS ARE UNIFORM THROUGHOUT CAMPUS RESIDENTIAL SPACES:
• Sunday–Thursday, quiet hours are 11 p.m.–8 a.m. Barring security or nuisance issues, events in residential spaces must conclude by 11 p.m. Events occurring in nonresidential spaces must conclude by 1:30 a.m.
• Friday–Saturday, quiet hours are 2 a.m.–10 a.m. Barring security or nuisance issues, all events in both residential and nonresidential spaces must conclude by 2 a.m. However, in consideration of Middletown residents who live in the area, all noise and guests must be contained to inside the residential facility by 1:00 a.m. on weekends.
• At all other times, students are expected to observe Courtesy Hours and be mindful to ensure that noise levels do not interfere with or negatively impact other students or the community. Courtesy Hours are 24 hours a day, 7 days a week. If another person asks you to control the noise level in and around your residence, you are expected to comply with the request.
• During reading and final exam periods, Quiet Hours are in effect 24 hours. Beginning at 12 a.m. (midnight) on the last day of classes through the last day of finals, 24-hour Quiet Hours are in effect in all residence halls. Students in wood-frame and program houses are expected to be mindful and courteous of all house members during reading and finals week. Any social event that has the potential to be disruptive to the community at large will not be approved.

ORIENTATION: Due to the numerous events provided to encourage a shared experience during New Student Orientation, social events may not take place prior to the start of classes.

HOST TRAINING: Event hosts must pass an online host-training course through Moodle or a Social Event Registration seminar with the SALD office prior to registering an event. The Social Host Training can be accessed through your WesPortal in Moodle under "Other Moodle Enrollments". All questions may be directed to stuact@wesleyan.edu.

SOCIAL EVENT REGISTRATION PROCESS
• Social event registration is due by 1 p.m. the Monday prior to events occurring that Thursday to the following Wednesday for any event with special needs (including furniture, staging, catering, electrical setup, A/V equipment, or event staff or an event with alcohol). Events with no special needs must be registered by Wednesday at 1 p.m. for events occurring that Thursday to the following Wednesday. Wood-frame registration is due via OrgSync Friday by 1:00 p.m. the Friday prior to events occurring that Friday through the following Thursday.
• Events that will involve any external artist or vendor being paid (e.g., a band or inflatable) will require submission of a contract request form or artist/vendor contract and must follow the WSA contract request guidelines.
• Social events are specifically for Wesleyan students and their guests.
• Social event/party hosts are responsible for registering events. If the event is registered as an alcohol-free event, hosts will be responsible for ensuring that no alcohol is present at the event. If alcohol is to be part of the event, hosts will be responsible for ensuring that any alcohol at the event is legally procured, dispensed, and consumed.
• All attendees must have a valid Wesleyan picture ID or must be the guest of a Wesleyan student and have a valid state or college ID (up to three guests per Wesleyan student).
• The IDs of all non-Wesleyan attendees will be held at the door, rubber-banded with the ID of the Wesleyan student of whom they are a guest.
• Upon review of the event registration, the Office of Student Activities and Leadership Development (SALD), or designee, may require additional security at the event.
• Certain facilities require the presence of a fire marshal when a Connecticut state liquor permit has been obtained.
• Certain facilities require an additional staffing grid, which will be due to SALD at the time of submission of the social event registration form (see above for weekly deadlines).
• All questions should be directed to Student Activities and Leadership Development at stuact@wesleyan.edu.

ALCOHOL GUIDELINES
A state liquor permit is required anytime a recognized student group is selling or distributing (serving) alcohol.
• Event host(s) must be at least 21 years old.
• In compliance with Connecticut State Law, alcohol may only be served to event attendees who are of legal drinking age and present a valid ID.
• Organizers should plan to have an appropriate amount of alcohol based upon the number of attendees of legal drinking age. As a guideline, responsible consumption is one standard drink per hour; a standard drink is 12 fl. oz. of regular beer, 5 fl. oz. of table wine, or 1.5 fl. oz. of hard liquor.
• Whenever alcohol is to be served, the hosts must provide ample snacks and non-alcoholic beverages.
• Designated event hosts, door monitors, bartenders, and event staff cannot consume alcohol during the event.

GENERAL AMPLIFIED SOUND GUIDELINES FOR OUTDOOR EVENTS
• No amplified sound is allowed on campus until after 5 p.m. Monday through Friday or prior to 11 a.m. on Saturday and Sunday.
• Any amplified sound that is approved Sunday through Thursday in the center of campus may go until 10 p.m.; on the
periphery of campus, may go until 9 p.m. barring any noise complaints.
• Any amplified sound that is approved Friday and Saturday anywhere on campus may not go later than 11 p.m. in the center of campus and 10 p.m. on the periphery of campus barring any noise complaints.

ADVERTISING GUIDELINES
Any form of off-campus advertising is prohibited without the approval of the Office of Student Activities and Leadership Development.
This includes radio, internet, television, and newspaper advertisements.
• All advertising should clearly indicate the name of the host organization, date of the event, starting and ending times, location, name of the event, maximum capacity of the event location (if applicable), and entrance fee/ID requirements.
• Alcohol may not, in any context, be the central focus of any event and should not be advertised as such.

Updated June 2018