Documentation Guidelines

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Documentation requirements vary by situation. Because each person's situation is unique, interested students are encouraged to contact Accessibility Services to discuss their situation and the potential need for accommodations and other resources, and the office will work with them to determine appropriate documentation that will need to be submitted.


Though reporting formats vary, the following information and data are generally recommended:

  • a clear statement of the diagnosed disability and severity of the condition
  • date of diagnosis
  • a list of the major life functions impacted by the disability
  • a diagnostic summary with an indication of how the disability will affect participation in college courses, activities, meals, and/or the residential experience
  • recommended accommodations that are appropriate to address the impact of the disability
  • the name, address, telephone number, and credentials with the signature of the evaluator qualified to make the diagnosis

If the documentation which has been submitted does not contain sufficient information to determine appropriate accommodations, the student will be contacted. Students are able to meet with Accessibility Services to discuss the documentation, and/or can submit additional documentation for review at any time. For more information on the process for requesting reasonable accommodations, please see Requesting Reasonable Accommodations.

Appeals and Grievances

When the request for an accommodation has been denied, or when an approved accommodation has not been received, students have a right to report the incident through any of the procedures outlined on the Appeals and Grievances page.