Office Assistant Job Description

Office Assistants play an integral role in running the day-to-day operation of the office and supporting the professional staff. The ideal candidate will be a hard-working, reliable, organized student with a positive attitude. We are looking for someone who can work in a fast-paced environment with minimal supervision while managing multiple projects.

Responsibilities:

1. Greet students, staff/faculty, or guests upon arrival and direct them to appropriate offices.
2. Answer general inquiries about OSI & WSA through email and phone.
3. Process room requests from the online room request system (EMS).
4. Submit department and other events into WesNest.
5. Assist with event staff scheduling.
6. Assist with Student Programming Fund notifications and spreadsheet.
7. Process reimbursements and other light accounting duties.
8. Maintain a professional work environment (i.e. make sure work areas are tidy and are orderly).
9. Maintain OSI supply inventory and ensure office supplies (printer paper, pens, pads, etc.) are fully stocked and available for use.
10. Design and maintain filing and storage system as needed.
11. Conduct web research to develop new resources for students.
12. Implement and maintain social media.
13. Perform other similar and related duties as assigned.

Qualifications:

1. Be in good academic standing at Wesleyan University
2. Not have any violations of  “The Code of Non-Academic Conduct”
3. Excellent communication skills
4. Ability to work effectively with diverse student, faculty, and staff populations
5. Familiarity with various computer software programs (i.e., Microsoft Word, Excel, Teams, etc.)
6. Ability to maintain confidentiality
7. Dependability, accuracy, and attention to detail

Compensation:  $15.69 per hour

Applications status:  Currently closed

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