Events and Scheduling
  • 41 Wyllys
  • 41 Wyllys
  • Events and Scheduling
  • Events and Scheduling
  • Russel Exterior
  • Russel Exterior
  • Russel Interior
  • Scalia
  • Events and Scheduling
  • Zelnick
  • Zelnick
  • Zelnick
  • Zelnick
  • Zelnick

Reserve a Space

Wesleyan University faculty, staff and students to reserve or browse for a space or event support services on campus please use the Web Room Request System (Virtual EMS).   You can access this system through your electronic portfolio.  Faculty and Staff: Look for the Room Request link in the Tools and Links section.  Students: Look for the Room Request link in the Student Life at Wesleyan section. Please send all questions regarding Virtual EMS (Web Room Request) to emshelp@wesleyan.edu.

To Post an Event to the University Online Calendar: To post your event to the online WesEvents Calendar select Wesleyan Events Calendar from the checkout page in the Web Room Request (Virtual EMS) System or call the Events and Scheduling office at x2280. For more information visit the Calendar FAQ. 

Student Events: Students interested in requesting a space for  TA or review session, film screening, meeting or an event can do so through the Web Room Request System ( Virtual EMS) located in the Student Life at Wesleyan section of your electronic portfolio. If the event requires services such as food, furniture, or AV assistance the request must be made no later than five business days prior to the event. For large events involving extensive services in spaces in Memorial Chapel or Beckham Hall, requests must be made at least three weeks prior to the event in order to be approved. Events taking place in the Center for the Arts (CFA) must be scheduled with the CFA Events Office 860-685-2076. Requests for space in the Freeman Athletic Center (FAC) must be made with the FAC Office 860-685-2895. NOTE: Events open to the public must be registered with the Office of Student Activities and Leadership Development.

Faculty & Staff


Faculty or staff members interested in scheduling classes should contact the Registrar's Office at 860.685.2738.  Spaces for TA sessions, lectures, special programs, or conferences, can be requested through the Web Room Request System (Virtual EMS) located in the Tools and Links section of the electronic portfolio. For faculty or staff members interested in scheduling a conference, please see some conference planning guidelines:

http://planning.conference.wesleyan.edu/  Faculty and staff will work one-on-one with a professional event coordinator to plan events from start to finish. Requests for technology, custodial service, food and furniture can also be made through Vitual EMS. These service requests must be made no later than five business days prior to the event. A departmental Smartkey number will be needed to cover the costs for support services.


For large events involving extensive services in the Memorial Chapel or Beckham Hall, requests must be made at least three weeks prior to the event in order to be approved.

EMS Schedulers

For more information about using the Enteprise version of EMS, please see the EMS Booking Blog at http://ems.blogs.wesleyan.edu/

For The Community

If you are an external client interested in renting a space at Wesleyan University please contact the Events & Scheduling Office at 860.685.2280 or events-sched@wesleyan.edu 

Wesleyan University is committed to making its educational programs and facilities accessible to people with disabilities. If you plan to attend an event and will require reasonable accommodations, please call (860) 685-3324. It is recommended that arrangements be made ten business days in advance of the event. For more information, please see Disabilities Services.

Dissability Accessibility Map, Parking and Building Information.