NEW SUPPLIER SETUP PROCEDURES
Supplier & Payee Registration Policy
Wesleyan University is pleased to announce the launch of PaymentWorks as our new supplier registration system, beginning April, 29th. PaymentWorks is a third-party platform that enables secure, streamlined transmission and maintenance of supplier and payee information.
Suppliers who register on PaymentWorks maintain a single account across multiple PaymentWorks clients. Many universities and institutions across the country use PaymentWorks, allowing suppliers to manage their information across all of their clients from a single dashboard.
Please note, supplier requests not fully approved by April 28th will need to be resubmitted through PaymentWorks - Departments will need to submit an invitation to the supplier in PaymentWorks on or after April 29th.
Training materials are listed below. In addition, we will be hosting both in-person and on-line workshops next week to assist Departments with the transition to PaymentWorks. Feel free to join us at any of the sessions listed below:
Tuesday, April 29th from 9a to 12p on Zoom: https://wesleyan.zoom.us/j/93070463765
Tuesday, April 29th from 1p to 4p in-person at the Frank Center Computer Lab in Room 004
Thursday, May 1st from 8:30a to 10a on Zoom: https://wesleyan.zoom.us/j/94906680855
How Do I Use PaymentWorks?
This section is for Wesleyan University departments and staff.
For information geared towards suppliers and non-suppliers, please refer to the section below titled “Information for Suppliers and Non-Suppliers.”
PaymentWorks serves as the new supplier registration portal for Wesleyan and enables the Accounts Payable team to manage more detailed and accurate vendor information throughout the registration process. PaymentWorks offers a more intuitive and efficient approach for onboarding suppliers and payees.
Departmental Capabilities in PaymentWorks:
- Real-Time Registration Status: View the current step of a supplier’s registration in real time (no need to contact Accounts Payable for updates).
- Self-Service Invitations: Departments can invite suppliers directly and correct email errors as needed.
- Enhanced Data Access: View vendor numbers, profile updates, and status changes directly from your personalized dashboard.
User Benefits:
- Electronic Payments: Suppliers and payees can securely enroll in ACH direct deposit payments.
- Faster Payment Terms: Eligible suppliers can opt-in for quicker payment terms by selecting ‘Card’, our Single Use Account (SUA) payment method.
- Mobile-Friendly Registration: Individuals can complete the registration process on mobile devices with simplified fields.
Training materials and step-by-step instructions for using PaymentWorks can be found here: https://help.paymentworks.com/knowledge-base
The following are the PaymentWorks generic training videos most pertinent to initiators:
In addition, training materials for Wesleyan Staff initiating invitations to suppliers can be found here:
PaymentWorks Quick Reference Guide for Initiators
Questions? Contact: aphelp@wesleyan.edu
Information for Suppliers and Non-Suppliers
PaymentWorks allows suppliers and individuals (non-suppliers) to securely enter, manage, and update their information from their private PaymentWorks dashboard.
Who Needs to Register?
- Suppliers: Vendors who provide goods or services to Wesleyan.
- Non-Suppliers: Research participants, individuals receiving stipends or reimbursements, guest speakers, and other payees not classified as vendors.
Registration Process: All suppliers and payees must receive an official email invitation to register in PaymentWorks from a Wesleyan employee.
Once you receive your invitation, follow the instructions provided in the email and refer to https://help.paymentworks.com/knowledge-base for help with registration.
Training materials for Suppliers can be found here:
Need Assistance?