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Please note that the Registrar's Office will be closed 5pm Tuesday, December 23 thru 8:30am Monday, January 5 for the Winter recess. Please plan your requests accordingly.

PRINTING AND BINDING FROM YOUR PDF FILE

Printing and Binding Process: During the thesis registration process, you will be required to submit a PDF file of your thesis/essay electronically and indicate the number of copies that you would like printed and bound (this includes copies required by Olin and your department as well as personal copies for yourself). Any required bound copies of your thesis/essay, as well as additional copies for your own use, will be printed and bound at the book bindery from your PDF file. After registering your thesis, you will deliver your reader copies to your readers. Reader copies will be returned to you by your department/program.

When do I get my thesis printed and bound? Your PDF file will be sent to the bindery for printing and binding after you have submitted it.  Personal copies will be available for pickup on the Friday before Commencement weekend (you will be notified via email when these are available).  At the time that you electronically register your thesis you will be asked to indicate the total number of copies you would like to have printed and bound (this includes the minimum number you are required to print and bind as well as your personal copies).

2013/14 Thesis Printing and Binding Fees:

Standard black print on archival quality (alkaline, acid-free 20 lb.) paper, printed single-sided:

20 cents per page

Binding Fee, per copy: $17

Color or grayscale: 75 cents per page

Foldout pages, black 11"x17": 40 cents per page

Foldout pages, color 11"x17": 2 dollars per page

Small Diskette Pocket, per copy: $10

Large CD Pocket, per copy: $12

Map Pocket, per copy: $14

These fees will be charged to your student account at the time that you electronically register your thesis.  Funds to help offset the costs of printing and binding your thesis are available from the Thorndike Fund and will appear in the Thesis Registration System as a credit when you register your thesis.

Honors recipients must bind a minimum number of copies: One bound copy is for Olin Library, one is for your department (except CHEM, ENGL, GOVT and MUSC). The Registrar's Office will deliver these copies to Olin and your department. Olin Library will also store a copy of your PDF file for archival purposes. Keep in mind that most tutors hope to receive a copy for their professional use. You are responsible for picking up your own personal copies and if you choose to, delivering one to your tutor. Copies for Olin are stored in the Special Collections area. Departments vary in the manner in which they store theses/essays and make them available to students. Check with the administrative assistant regarding your department's policy.

Theses that do not receive Honors: Even if you do not receive Honors, the personal copies of your thesis will be printed and bound.  Because your department/program and Olin Library copies will not be printed and bound, your Student Account will be credited for these costs. 

My thesis or project is not a written work. What do I do?: Oversize theses (music scores for example) are usually not bound but are presented to the departments and to the library in exactly the same form in which they were evaluated. These should be accompanied by a title page and be legibly labeled in individual envelopes. Because your work will become the department/archival copy, your readers/evaluators will be asked to return one of the pieces to the Registrar's Office for submission to the library.  The other piece will be kept by the department as their copy and the third copy, if applicable, will be returned directly to you. You will not be required to submit a PDF version of your work for binding. Films are kept in special archival conditions by the Film Studies Program.

Maps, images/photographs and illustrations may require special treatment at the bindery.

  • If you have multiple images in your thesis and the PDF file size is very large, consider including images in a separate map pocket in the bound thesis copy and uploading those images separately as supplemental material for WesScholar. Before you choose this option, however, you must discuss this with your thesis advisor and department to make sure that this is acceptable to them.

  • If you will include images, maps, photographs or illustrations in a map pocket in your bound thesis, you will need to decide the depth of the pocket so that the material can be inserted into it - either 1/2", 1", or 1 1/2". (a 100-page insert or less should only require a 1/2" pocket). You will be able to enter this information at the time that you order your map pocket, during thesis registration. Please refer to the thesis/essay printing and binding fees for the price of a map pocket.

  • Please deliver the material to be included in your department and Olin Library copies to Susan Krajewski before Commencement. The Registrar's Office will keep this material until the bound copies of your thesis/essay are returned from the bindery, at which time this material will be inserted into the map pocket in the thesis/essay. Please note that the material that will be inserted into the map pocket will need to be trimmed to 7 1/2" x 10 1/2" so that it will fit.

Video, CD, DVD and audiocassettes can be bound in pockets along with the written commentary and bound just as you would a manuscript. Please refer to the thesis/essay printing and binding fees for these prices.

  • It is a good idea to look at some theses that have been bound with special instructions to see what your work will look like before you decide how many to bind.

  • Please deliver the video, CD, DVD or audiocassettes to be included in your department and Olin Library copies to Susan Krajewski before Commencement. The Registrar's Office will keep this material until the bound copies of your thesis/essay are returned from the bindery, at which time this material will be inserted into the designated pocket in the thesis/essay.

I'm concerned about the cost to print and bind a thesis/essay: All honors candidates will receive a partial credit through the Thorndike Fund which will be applied to the cost to print and bind the thesis/essay in the Thesis Registration system. This credit will reduce the total amount of charges you incur to print and bind your Olin Library copy.

Pick up your bound copies before you leave campus: All bound copies will be available for pick up in the Registrar's Office on the Friday before Commencement Weekend. You will be notified of the pickup time. Unclaimed theses will be kept for one year only.