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The Registrar's Office will be closed Monday, May 30, Friday, June 17, Friday, July 1 and Monday, July 4. Also, the Registrar's Office will close at Noon on the following Fridays: July 8, July 15, July 22, July 29 and August 5.

Please adjust your requests accordingly.

Certification for Veterans

  • School Certifying Officials
    • Wesleyan's School Certifying Officials

      • Undergraduate Students - Gladys Rodriguez, Registrar's Office
      • Graduate Students - Cheryl Hagner, Graduate Student Services
      • Graduate Liberal Studies Students - Mary Kelly, Graduate Liberal Studies Program

      Please note that Wesleyan's SCOs are not VA employees and cannot answer questions regarding eligibility of benefits. Students should address their questions to their VA Case Manager, their Faculty Mentor or Wesleyan's Posse Veteran Liaison --- Antonio Farias.

      The Veteran's Administration determines an applicant's eligibility for education assistance.  To discuss education benefits available to you, please speak with a Veteran's Administration (VA) Education Benefits Counselor at 888-GI BILL (888-442-4551) or visit http://www.gibill.va.gov for information and forms.

  • Steps to Veteran Certification for Undergraduates
    • In order for the SCO to certify a student, new undergradute students must submit their VA Certificate of Eligibility to Gladys Rodriguez.

      Email: grodriguez@wesleyan.eduIn person: North College/1st Floor
      Mail: 237 High Street, Middletown, CT 06459
      Fax: Attn: VA School Certifying Official/860-685-2601

      For VA students who are certifying their VA enrollment for Chapter 31 will need to obtain the VA Form 28-1905 Authorization and Certification of Entrance or Re-entrance into Rehabilitation and Certification of Status from their Vocational Rehabilitation Counselor and forwarded to Gladys Rodriguez.  Please complete your teaching evaluations while the system is open each semester in order to submit your grades to your Vocational Rehabilitation Counselor. This is required in order for the VRC to send the SCO the 28-1905 each semester for processing payment. 

      Please contact the Vocational Rehabilitation Regional Office at www.benefits.va.gov/vocrehab.

      Physical Address: 555 Willard Avenue Newington, CT 06111
      Mailing Address: PO Box 310909 Newington, CT 06131
      Phone:  800-827-1000

      Failure to submit the VA Certificate of Eligibility will delay certification. Enrollment for undergraduate students will be reported to the VA electronically after the Drop/Add period.

      Students cannot be certified beyond sophomore year without a declared major.

  • Student Responsibilty
    • Please note that it is your responsibility to inform Gladys Rodriguez immediately if any of the following occur:

      • A change in enrollment status (if you withdraw from the university or drop below the semester hours reported to the VA) after the drop/add period, which could affect your tuition benefit.
      • A change in major (Chapter 31 should notify the Vocational Rehabilitation Counselor).
      • You plan to attend another institution and need a 'primary school letter'.
      • You will be on a Leave of Absence from the university.  Please contact your class dean.
      • You receive an incomplete grade (See VA Policy).
      • Students must declare major by end of sophomore year.
  • Incomplete Grades
    • Wesleyan allows the assignment of an incomplete provisional grade. Students are required to complete the outstanding work by the first day of the subsequent semester. If the fails to complete the outstanding work by the deadline, the provisional grade will be converted to a final grade. Incomplete grades converted to a failing grade will be reported to the VA.
  • Full Time Status --- Fall/Spring
    • Students are required to be enrolled full time at Wesleyan which equates to a minimum of 3 credits (12 credit hours). Students who fall below this minimum will be reported to the VA and will affect tuition payments.
  • Full Time Status --- Winter/Summer
    • In order for students to be considered full time during a winter/summer session, students are required to be enrolled in a minimum of 0.75 credits (3 credit hours). Students who fall below this minimum will be reported to the VA and will affect tuition payments.

      Students intending to add/drop/withdraw from a winter/summer course should work directly with The Office of Contunuing Studies.

  • Required Sequence Courses
    • Wesleyan reports the first semester of a required sequence courses as credit to the VA during that semester. If the student does not earn a passing in the first or second course, this reduction in credit will be reported to the VA, which will affect tuition payments. Detailed information regarding the granting of credit in two-semester courses is available here.
  • Transfer Credit
    • In order to transfer credits, the student must:

      • complete a Permission to Transfer Credit Form
      • get pre-approval from the Academic Department
      • get pre-approval from the Class Dean 
      • submit a copy to the VA Certifiying Official

      Once all steps are completed, the SCO will provide a primary school letter to the other instritution/program.